Fonds KGH 5999-420 - Kingston General Hospital Department of Information Management fonds

Title and statement of responsibility area

Title proper

Kingston General Hospital Department of Information Management fonds

General material designation

Parallel title

Other title information

Title statements of responsibility

Title notes

Level of description

Fonds

Reference code

CA ON00153 KGH 5999-420

Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1961-2000, predominant 1985-1998 (Creation)

Physical description area

Physical description

5.14 m of textual records

Publisher's series area

Title proper of publisher's series

Parallel titles of publisher's series

Other title information of publisher's series

Statement of responsibility relating to publisher's series

Numbering within publisher's series

Note on publisher's series

Archival description area

Name of creator

Administrative history

The information management function at Kingston General Hospital had its origin in the 1970 Management Services Department whose focus was industrial engineering with a mandate to make recommendations on systems design and establish productivity standards. Clinical applications at this time centred on automating various processes within Medical Records and on centralizing dictation services. Business applications included outpatient billing and a centralized nursing schedule system. Payroll converted to a computer-based operation in 1972. Management Systems appeared on the hospital organizational chart for the first time in 1973; milestones of the decade were the implementation of the patient classification system, the Medicus Corporation's nursing management system, internal production of T-4s, the introduction of a microfilm system for medical records and preliminary discussions about a regional hospital computing system. John Baker served as the first Director of Information Services between 1981-1998. In the 1980 KGH Annual report he announced the hospital's entry to the "computer age" with the implementation of an in-house financial information system - the HFMS developed by Systemhouse. He continued to explore the feasibility of a hospital information system at a time when there were very few Canadian examples. During the 1980s, the Department was responsible for systems development, computer operations and the security of the central computing facility. It provided a consultative and coordinating service for other computer-related applications such as word processing, communications, microprocessors and personal computers. The Management Engineering function separated from the department in 1982. It continued its focus on industrial engineering, work studies, management methods, and user training under the direction of George Biro and Hugh Wilkens. In its third decade, the department was known as Information Technology Services reporting to the Vice President, Finance and Administration. The hospital made significant progress in establishing its business and clinical systems infrastructure. In 1995, the Patient Care System (PCS) went live at KGH. This information system integrated multiple functions including patient registration, appointment scheduling, on-line reporting of diagnostic imaging and laboratory results. In 1996, the resource management system, SAP was launched. In 2001, Information Management Steering Committee, chaired by Chief of Staff, Dr. John Marshall, encouraged a strategy development initiative. The Hospital contracted HealthLink to facilitate the development of an information management strategy. The consultants led the department until 2003, when Paul McAuley accepted the position of Director. The Information Management Department provides reliable, integrated, systems infrastructure to support clinical and managerial decision-making at the Kingston General Hospital.

Custodial history

Scope and content

The Department of Information Management provides the systems infrastructure to support decision-making for the Hospital's managerial and clinical functions. Several key hospital information systems were implemented at Kingston General Hospital during the period covered by the predominant dates of the fonds. In addition, the Department played a lead role in the establishment of the radiology component of the Patient Care System (PCS) at the Hotel Dieu Hospital. Notably, the Department met the challenge of disaster planning surrounding Y2K. The Department of Information Management fonds, KGH Collection 5999-74, consists of correspondence, minutes, notebooks, policies and procedures, proposals, systems development documentation, flow charts and related materials arranged in five series further divided into subseries. Fonds is comprised of the following series: 1. Administration 2. External relations 3. Hospital information systems 4. Project management 5. Strategic planning - hospital information systems

Notes area

Physical condition

Immediate source of acquisition

Arrangement

Language of material

Script of material

Location of originals

Availability of other formats

Restrictions on access

Open to researchers subject to the requirements of the Hospital’s Administrative Health Research Policy and Ontario’s Personal Health Information Protection Act, 2004 (PHIPA).

Terms governing use, reproduction, and publication

Copyright provisions and access conditions may apply. Please contact a Hospital Archivist.

Finding aids

Finding aid available upon request.

Associated materials

Related materials

Accruals

Further accruals are expected.

Alternative identifier(s)

Standard number area

Standard number

Access points

Subject access points

Place access points

Name access points

Genre access points

Control area

Description record identifier

Institution identifier

Rules or conventions

Status

Level of detail

Dates of creation, revision and deletion

Language of description

Script of description

Sources

Accession area

Related subjects

Related people and organizations

Related places

Related genres