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The Rental Department fonds, RG 11, is arranged and described at the series level, with an accompanying file list for each series. The fonds consists of four series: Subject files (RG 11-0-1), Show & event lists (RG 11-0-2), Building reports (RG 11-0-3), and Photographs (RG 11-0-4).

Textual records in the fonds consist of correspondence, lists, floor plans, reports, and contracts related to the various shows and events coordinated by Rental Department staff, including picnics and other summer events, trade shows, sporting events, holiday events, and concerts. These events took place in buildings across the grounds, including the Coliseum and Annexes, the Horse Palace, the Automotive Building, the Horticultural Building, the Queen Elizabeth building, and the Grandstand. Graphic and printed materials include show pamphlets, brochures, and exhibitor kits, and photographs of various shows, and the CNE.
Few documents exist for the years 1953, 1964-1967, and 1987-1995. No records exist for the years 1980-1983 and 1993-1995. No further accruals are expected.

The Music Department fonds, RG 10-2, is arranged and described at the series level, with an accompanying file list. The fonds consists of two series: Jack Arthur files (RG 10-2-1) and Subject Files (RG 10-2-2).

Textual records in the fonds consist of correspondence, reports, schedules, minutes, and publicity material related to the Music Department and Grandstand show staff, musicians, performers and other entertainers, competition contestants, and CNE visitors. Graphic and printed materials include photographs of dancers, performer headshots, and other events coordinated by the Music Department, as well as sheet music from the 1953 Grandstand show.

Few documents exist for the years 1960, 1962, 1973, and 1981. No records exist for the years 1954 to 1956, 1959, and 1963 to 1972.

The Entertainment Department fonds, RG 10, is arranged and described at the series level, with an accompanying file list. The fonds consists of a single series: Subject Files (RG 10-0-1).

Textual records in the fonds consist of correspondence, reports, contracts, schedules, minutes, charts and policies related to the Entertainment Department staff, musicians, performers and other entertainers, competition contestants, and CNE visitors. Graphic and printed materials include photographs of dancers, parades and parade floats, costumed characters, music and dance competitions, and other events coordinated by the Entertainment Department, as well as pamphlets and brochures.

Few documents exist for the years 1952-1980 (for further records from this time period, see RG 10-2, Music Department fonds). No records exist for the year 1984. When the CNE became independent in 2013, they retained their administrative and operational records from that year. Those records, and any new records created after that date, are the property of the CNE and are stored in the CNE offices or the CNE Archives. As a result, only one further accrual is expected for RG 10 for the records created between 2000 and 2012, which still fall under the retention schedule as of 2018.

The records comprising the Bone Family fonds, MG 7, are arranged and described at the series and sub-series levels and consist of 15 cm of material including prize ribbons, badges, printed material, correspondence, certificates, photographs, and a commemorative sign. The records document the involvement of Percy Bone and W. Arthur Bone in the Canadian National Exhibition Association and their ties with the Horticultural programme of the annual CNE. The fonds consists of two sous-fonds reflecting the fact that two individuals were responsible for the creation of the fonds as a whole: the late Percy Bone, and his son W. Arthur Bone.

Within the Percy Bone sous-fonds, there are four series: Prize Ribbons, MG 7-1-1; CNE Files, MG 7-1-2; Certificates, MG 7-1-3; Badges, MG 7-1-4. Comprising the W. Arthur Bone sous-fonds are three series: CNE Files, MG 7-2-1; CNE Committee Badges, MG 7-2-2; Tree Planting Sign, MG 7-2-3. A logical arrangement has been imposed on the material as it lacked any discernible original order.

Of special interest are the badges received by Percy Bone as a Director of the CNE and those acquired as a member of the CNE's Women's Committee. Also significant are the photographs and commemorative sign given to Arthur Bone as keepsakes of the 1973 tree planting ceremony in memory of Percy Bone.

The fonds documents the activities of James Perrin as a member of the Canadian National Exhibition Association Sports Committee, and his public relations work on behalf of the Canadian National Exhibition's Sports and Agriculture Departments.

The fonds is divided into five series. This arrangement reflects the original order of the records as they were maintained by James Perrin. MG 3-0-1, Sports Committee Files, consists of agendas, minutes, correspondence, questionnaires, registration forms and photographic prints pertaining to the Canadian National Exhibition Association, Power Boat Committee, a sub-committee of the Sports Committee.

Series MG 3-0-2, CNE Publicity Files, consists of correspondence, news releases, and photographic prints documenting the promotion of various CNE events such as Aquarama, Dog Swim, Mayor's Bathtub Derby, Horse Show, Dairy Princess, and the Miss CNE contest by James G. Perrin & Associates.

Series MG 3-0-3, Photographs, consists of photographic prints of the Miss CNE contest, and various waterfront activities. Series MG 3-0-4, Scrapbooks, consists of two volumes, dated 1975-1980 and 1980-1981, containing photographic prints, newspaper clippings, and printed material. Series MG 3-0-5, Artifacts, consists of one item, a 1971 CNE Bathtub Derby trophy awarded to James Perrin in appreciation of his work on behalf of the competition.

The collection consists of photographic negatives and transparencies documenting various trade shows held at Exhibition Place and associated events held at other locations, such as publicity photo shoots and galas. Included are images of the Boat Show, the Canadian National Business Show, the Flower Show, the National Home Show, the International Electric and Electronic Conference and Exposition, the Manufacturers’ Opportunity Show, the Canadian National Pool and Patio Show, and the Sportsmen Show. Photographs depict crowds walking through the shows; performances, ceremonies and competitions that were held at the shows; models and notable personalities; exhibitor booths; show signs displayed on the exterior of the buildings where the shows were held; and various displays of items and events relevant to each show. Also included are portraits of William Mallatratt (Chief General Manager of Exhibition Place from 1976-1981), his house and his retirement party (before he became Chief General Manager), which took place during the Home Show of 1976.

Photographs were arranged by the creator alphabetically by show name. This arrangement was maintained and, where necessary, some refiling was done. The files in this collection consist of negatives and transparencies that were kept together in labelled envelopes containing between 2 and 200 photographs. This file structure has been kept, although the negatives and transparencies have been rehoused in new envelopes. The titles written on the original envelopes have been transcribed and recorded in a note in each file’s description; however, descriptive titles have been supplied as the file titles if the original titles were not complete or correct. Many photographs are labelled with numbers used by the creator to maintain control over the negatives. These creator numbers, when they exist, have been recorded in the alpha-numeric designations note for each file.

The Exhibition Place Printed Material collection is an amalgamation from many sources, brought together from stray materials, through culling projects and from subsequent acquisitions. This artificial collection was created to make these materials accessible to researchers and staff, as previously they were scattered and unrecorded.

The Collection is comprised of 4 series based on format: Exhibition Place General Printed Material, Exhibition Place Newsletters, Exhibition Place Posters, and Sports Programmes. Within the General Printed Material and Newsletters series, items are catalogued at the file level and are arranged chronologically. The Posters series is catalogued at the item level and are arranged chronologically. The Sports Programmes series is catalogued at the file level and arranged alphabetically by subject, then chronologically.

The fonds consists of moving images related to the donor’s family and acquaintances as well as the town of Hearst and Henry Selin Forest Products. These moving images are about weddings, christenings, hunting and fishing, Christmas celebrations with family, trips, and events such as a fire in Hearst, the strike at Henry Selin Forest Products in 1962, a parade in Hearst and others.

Series consists of colour and black and white photographs (including negatives) accumulated by Nouwen, and colour slides taken by him and others. Photographs not taken by Nouwen were gathered mainly from friends and acquaintances through correspondence, over a period of approximately 30 years. The photographs were stored by Nouwen and his administrative assistant(s) in files, or displayed on one of several large bulletin boards Nouwen used in his office and photograph albums compiled. Some photographs that arrived with correspondence were kept in the General Files series with their letter of origin, while others which were not clearly attached to a letter were separated and added to this series.

Subject matter depicted in the photographs include professional portraits of Nouwen; Nouwen in both his professional and private capacities at: the Yale and Harvard Divinity Schools, and at L'Arche Daybreak (leading church services, at birthdays and Christmas celebrations), religious events (baptisms, first communions, ordinations and weddings); as well as his travels to Peru and Bolivia, the United States, France, and other countries; and with his family in the Netherlands both as a child and as an adult. Photographs also depict Nouwen's friends, their families, and L'Arche Daybreak assistants and core members. In addition, a large number of photographs in this series (approximately one fifth), document Nouwen's time spent in Germany with a flying trapeze troupe, The Flying Rodleighs.

Slides were taken by Nouwen of Martin Luther King, Jr’s civil rights march from Selma to Montgomery, AL, in March 1965; of the University of Notre Dame; vacations, including a trip to Greece; and of Nouwen with Rodleigh Stevens of The Flying Rodleighs in 1995.

Fonds consists of sermons of Frank Malinsky, 1911-1972; papers delivered at auxiliary organizations of the East District of Lutheran Church-Canada and Elmira (Ont.) community functions such as school dedications and graduations, Junior Chamber of Commerce and Town Council inauguration, 1936-1964; research files on individual cults, 1922-1954; college notebooks in German on world history, Greek, Hebrew, Latin and composition; seminary notebooks in German on homiletics, catechetics, dogmatics, religious education, theology, and exegesis of Luke, 1st John, Psalms, Genesis and Isaiah.

The fonds consists of records that reflect the different roles that Janet played throughout her life as well as the various activities and functions she performed throughout the community. The fonds is arranged into five series and then various subseries, all of which reflect Janet’s diverse activities.

The majority of the records are textual (i.e. minutes, reports, correspondence, published material, newspapers, etc.) although there is also a sizable photograph collection as well as some maps and plans and even artwork. Fonds consists of: Binder Twine Festival programs, posters, artwork, committee minutes, advertising, press releases, copies of by-laws, books, correspondence, account ledgers, newsletters, speeches, research notes, newspaper clippings, cassette tapes, Kleinburg/community history notes (eg. United Church, historical buildings and homes, families and individuals), walking tour booklets, notes on Kleinburg and Vaughan development, Humber Heritage committee notes, agendas, newspaper clippings, reports, LACAC/Heritage Vaughan books, notes on heritage homes and architecture, minutes and agendas, manuals, newspaper clippings, reports, CFUW books, newsletters, pamphlets, journal articles, minutes, conference notes, newspaper clippings, Kleinburg Home & School Association notes, newspaper clippings, HELP newspaper clippings, minutes, newsletters, Operation Catch-Up files, CACY pollution and development notes, Dellcrest notes, reports, minutes, KARA agendas and minutes, notes, correspondence, address books, calendars, agendas, travel notes and booklets, guidebooks and maps for locations around the world, other Ontario and Canadian heritage books, reports, magazines (York, food, National Geographic, Beaver, cat), fiction books, journals, programs, pamphlets, maps, Kleinburg Shaw store account ledgers from late 1800s to ca. 1930.

Sub-series consists of miscellaneous materials created and collected by the Public Relations Department in the course of planning and managing events in celebration of the Hospital’s 150th anniversary in 1979. Materials include correspondence, financial records, publications, advertising and fundraising literature, minutes of meetings and event programs.

Series consists of programs for the League’s annual banquets (1961-1974), a rule book (1974), and posters containing information about the history of bowling and of the League, and about the trophies awarded to League members.

Series consists of various materials created and maintained by the Department of Nutrition Services including a certificate of completion from the pupil dietitian course (1918), newsletters, Christmas dinner menus, course outlines from the Dietetic Internship Program, and programs from graduation and retirement dinners.