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City of Guelph fonds
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City of Guelph Council sous fonds
CA ON00126 F2-F2-1 · Sous-fonds · 1851-1962
Part of City of Guelph fonds

Sous fonds consists of Town and City Council minute books and reports initiated by or involving Council itself. These records document the official business of the Town and City Councils of Guelph.

This sous fonds has been arranged into 2 series:
City of Guelph Council reports
City of Guelph Council reports
CA ON00126 F2-F2-1-F2-1-2 · Series · 1879, 1913
Part of City of Guelph fonds

Series consists of two minute books detailing arbitration hearings regarding the separation of the City of Guelph from the County of Wellington in 1879 and the courtroom transcript of an investigation into the conduct of the Chief of Police of the City of Guelph. Included in this series are negotiations regarding the sharing of the costs of justice administration, court house, gaol, house of industry, and poor house maintenance, roads, equalization assessments, and the distribution of assets and liabilities between the county and the city. The records also include the courtroom transcription of the investigations into allegations of drunkenness against the City's Chief of Police.

The volumes are arranged chronologically by year.
City of Guelph finance and taxation sous fonds
CA ON00126 F2-F2-2 · Sous-fonds · 1852-2006
Part of City of Guelph fonds

Sous fonds consists of bound volumes from the offices of the City Assessors, Tax Collectors, Finance Committee, and Court of Revision. Included in this sous fonds are assessment and collector's rolls, minute books and tax arrears ledgers. These records document the real and personal property tax assessment and collection systems in the City of Guelph, as well as the fiscal management of the City's budgets and finances.

The sous fonds has been arranged into 5 series:
City of Guelph Finance Committee minutes
City of Guelph Finance Committee minutes
CA ON00126 F2-F2-2-F2-2-3 · Series · 1869-1884, 1895-1966
Part of City of Guelph fonds

Series consists of twelve bound minute books, documenting the decisions of the City of Guelph Finance Committee regarding the fiscal activities of the City. The minute books record the recommendations of the Finance Committee concerning the payment of department, commision, committee and board accounts, activities of the City's Treasurer and Auditors, tenders and quotations, petitions from Guelph citizens for taxation and assessment relief and the authorization of expenditures on behalf of the City of Guelph. These records document the activities of the Finance Committee in managing the City's finances.

The volumes are arranged chronologically by year.

 City of Guelph Finance Committee
City of Guelph tax arrears ledgers
City of Guelph tax arrears ledgers
CA ON00126 F2-F2-2-F2-2-4 · Series · [1925?]-1939, 1959
Part of City of Guelph fonds

Series consists of eleven bound ledgers, which document the amount of school and city taxes and local improvement charges paid and still owing by residents to the City of Guelph. These records document the tax collection system in Guelph.

The volumes are arranged chronologically by year.

 City of Guelph Tax Collector
City of Guelph Court of Revision minutes
City of Guelph Court of Revision minutes
CA ON00126 F2-F2-2-F2-2-5 · Series · 1933-1967
Part of City of Guelph fonds

Series consists of two minute books documenting the decisions of the Court of Revision regarding property assessments in the City of Guelph from the years 1933-1967.

The volumes are arranged chronologically by year.

 City of Guelph Court of Revision
Clerk's Office correspondence
Clerk's Office correspondence
CA ON00126 F2-F2-3-F2-3-1-F2-3-1-1 · Subseries · 1953, 1958, 1968-1992, predominant 1970-1989
Part of City of Guelph fonds

Sub-series consists of the correspondence between the City Solicitor, James A. Runions, the City of Guelph City Clerk and other civic government officials. Included in this sub-series are quit claims, conveyances, court documents, title searches and property surveys. These records document the research, legal advice and opinions and activity conducted by the City Solicitor on behalf of the City Clerk's Office of the City of Guelph.

These records are arranged by the file codes provided by the City Solicitor and his staff.
City of Guelph correspondence
City of Guelph correspondence
CA ON00126 F2-F2-3-F2-3-1-F2-3-1-3 · Subseries · 1930-1991, predominant 1971-1977
Part of City of Guelph fonds

Sub-series consists of correspondence between the City Solicitor, James A. Runions, and various City officials from the City Clerk's, Mayor's, Planning and Works Offices, Guelph Hydro, County of Wellington government officials and the local Land Registry Office. Included in this series are plans, conveyances, easements, land sale and purhcase agreements, by-laws, legal opinions and advice, street name changes, and varied documents related to tax sales, animal control issues and back alleys. This sub-series also includes a small amount of unclassified correspondence related to City of Guelph issues. These records document the activities of the City Solicitor in his role as legal agent for the City of Guelph.

These records have been arranged by the file codes provided by the City Solicitor and his staff.
Fire Department correspondence
Fire Department correspondence
CA ON00126 F2-F2-3-F2-3-1-F2-3-1-4 · Subseries · 1969-1987
Part of City of Guelph fonds

Sub-series consists of correspondence between the City Solicitor, James A. Runions, and the City of Guelph Fire Department. Included in this sub-series are copies of by-laws, plans and agreements relating to the construction of Fire Department facilities, by-law infraction prosecutions and related court documents, apartment building inspections and Fire Department personnel issues.

These records have been arranged by the file codes provided by the City Solicitor and his staff.
Personnel correspondence
Personnel correspondence
CA ON00126 F2-F2-3-F2-3-1-F2-3-1-7 · Subseries · 1970-1974, 1976, 1981, 1986, 1989
Part of City of Guelph fonds

Sub-series consists of correspondence between the City Solicitor, James A. Runions, and various City of Guelph officials regarding personnel issues and concerns. Included in this sub-series are documents regarding labour relations, purchasing, and benefits. These records document the City Solicitor's role in providing legal advice and opinion on various human resources issues facing the City.

These records have been arranged by the file codes provided by the City Solicitor and his staff.
Treasurer's Department correspondence
Treasurer's Department correspondence
CA ON00126 F2-F2-3-F2-3-1-F2-3-1-10 · Subseries · 1969-1990
Part of City of Guelph fonds

Sub-series consists of correspondence between the City Solicitor, James A. Runions, and the City of Guelph Treasurer's Department. Included in this sub-series are correspondence and documents relating to outstanding taxes, tax arrears, collections and sales, debentures, community grants, registration of liens, Finance Committee and Committee of Adjustment decisions, legal opinions and court documents relating to litigation involving the City of Guelph on tax and finance related matters. These records document the City Solicitor's role in assisting the Treasurer's Department in the administration of City property taxes and assessments.

The file arrangement of these records is based on file codes provided by the creator. The files have been arranged alphabetically by file code and then numerically in ascending order within each file code.
Administration correspondence
Administration correspondence
CA ON00126 F2-F2-3-F2-3-1-F2-3-1-11 · Subseries · 1948-1991, predominant 1966-1988
Part of City of Guelph fonds

Sub-series consists of correspondence between the City Solicitor, James A. Runions, and City of Guelph officials on a variety of issues affecting the City. Included in this sub-series are presentations, land and transfer deeds, final and draft by-laws, quit claims, petitions, affadavits, encroachment documents, agreements and offers of property purchase and sale, subdivision agreements, property leases, Guelph Township annexation records, Planning Act documents, billing hours for City Solicitor, employment application and labour relations records, tender and purchasing policies, Waterloo-Wellington Airport records, Ontario Municipal Board hearings, Committee of Adjustment decisions, signage by-laws, Administrative Services Committee minutes, Municipal Solicitors' Association minutes and budgets, Guelph Junction Railway leases, and title searches. These records document the wide range of activities in which the City Solicitor was involved on behalf of the City of Guelph.

These records have been arranged by the file codes provided by the City Solicitor and his staff.
Purchasing, tenders and quotations correspondence
Purchasing, tenders and quotations correspondence
CA ON00126 F2-F2-3-F2-3-1-F2-3-1-23 · Subseries · 1979-1989
Part of City of Guelph fonds

Sub-series consists of correspondence between the City Solicitor, James A. Runions, Purchasing Department staff of the City of Guelph, other City officials and vendors. Included in this sub-series are litigation records, tenders, quotations, a copy of the City of Guelph's 1986 purchasing policy, purchasing reports, and legal advice and opinions. These records document the consultative role that the City Solicitor played in the purchasing and tender/quotation processes at the City of Guelph.

These records have been arranged by the file codes provided by the City Solicitor and his staff.
Guelph General Hospital Commission correspondence
Guelph General Hospital Commission correspondence
CA ON00126 F2-F2-3-F2-3-1-F2-3-1-30 · Subseries · 1969, 1971
Part of City of Guelph fonds

Sub-series consists of correspondence between the City Solicitor, James A. Runions, and the Guelph General Hospital Commmission. Included in this sub-series are quit claims, litigation court documents, agreements and a report of the Special Committee on General Hospital Land Use. These records document the role of the City Solicitor in providing legal advice and services to the Guelph General Hospital Commission.

These records have been arranged by the file codes provided by the City Solicitor and his staff.
City of Guelph Road and Bridge Committee minutes
City of Guelph Road and Bridge Committee minutes
CA ON00126 F2-F2-6-F2-6-1 · Series · 1869-1879
Part of City of Guelph fonds

Series consists of the minutes of Road and Bridge Committee meetings for the years 1869-1879. Included in this series are reports of the street inspector and the committee with respect to the condition, construction and maintenance of roads and bridges in the Town of Guelph, and committee recommendations to Council regarding the development and improvement of roads and bridges, sidewalks, and ditches. These records document the role of the committee in managing the development of Guelph's road transportation system.

It is believed that the Road and Bridge Committee was superceded by the Board of Works Committee in early 1879, as the mandates of these two committees overlap with respect to mandate over road, bridge and sidewalk construction and maintenance.

 City of Guelph Road and Bridge Committee
H.S. Nicklin, City Engineer correspondence
CA ON00126 F2-F2-6-F2-6-8 · Series · 1929-1949
Part of City of Guelph fonds

Series consists of the correspondence of City Engineer, H.S. Nicklin on a variety of topics and issues. Included in this series is correspondence from the City Engineer to local residents, homeowners and businesses, members of committees and Council regarding public works and sewerage issues. These records document the role that the City Engineer had in managing the development of Guelph's physical infrastructure.

The records reflect H.S. Nicklin's' work as the City of Guelph City Engineer from 1930 to 1947. The majority of records were classified by file code numbers by the City Engineer and his staff and maintained in discrete sets of records relating to specific projects and functions, such as relief work programs, Second World War planning, engineering projects and new technologies, Council and committee reports and correspondence, Parks and Garbage Departments corrrespondence, and building and plumbing inspections. These records were accumulated and used by H.S. Nicklin in the course of his work as City Engineer. The arrangement of the files into 10 sub-series has been based on the file codes provided by the City Engineer and his staff and the previous arrangement of these records in the 1980's. A partial file classification index did accompany the records upon transfer to the Guelph Public Library archives and is located in sub-series F2-6-8-1.

This series has been arranged into 10 sub-series:
City Engineer's office file index
CA ON00126 F2-F2-6-F2-6-8-F2-6-8-1 · Subseries · 1939, 1941-1943, 1946-1947
Part of City of Guelph fonds

Sub-series consists of five file indexes from the City Engineer's office dating from 1939, 1941-1943, and 1946-1947. Included in this sub-series are the City Engineer's office filing classification and numbering systems. These records document how the City Engineer's office managed their administrative and operational files.

The indexes have been arranged chronologically by year.
Relief work correspondence
CA ON00126 F2-F2-6-F2-6-8-F2-6-8-2 · Subseries · 1930 - 1934
Part of City of Guelph fonds

Sub-series consists of correspondence between H.S. Nicklin, City Engineer, local relief applicants and recipients, other City officials, and federal government officials regarding relief work available from the City of Guelph Public Works Department. Included in this sub-series are letters from applicants asking for relief assistance, eligiblity reviews, requests for relief work to be done and tallies of relief work completed in Guelph. These records document the role that the City Engineer played in adminstering the relief work program in Public Works for the City of Guelph Council.

The records are arranged according to a previous file arrangement. There have been no changes to the file arrangement, except for the addition of file codes, where provided by the City Engineer and his staff, into the file listing.
Engineering project correspondence
CA ON00126 F2-F2-6-F2-6-8-F2-6-8-6 · Subseries · 1938-1939
Part of City of Guelph fonds

Sub-series consists of correspondence between the City Engineer, H.S. Nicklin, various City of Guelph officials, local residents and interested parties and business regarding engineering projects being undertaken by the Public Works Department in the City of Guelph. Included in this sub-series are records relating to project specifications, plans, drawings, costs and City Council or Public Works Committee project approvals. These records document the role that the City Engineer played in the direction of engineering work undertaken by the City of Guelph.

These records were arranged by a previous archivist. There have been no changes made to the arrangement of these records.
Garbage Department correspondence
CA ON00126 F2-F2-6-F2-6-8-F2-6-8-10 · Subseries · 1932-1933, 1935, 1937, 1939, 1940, 1942-1947
Part of City of Guelph fonds

Sub-series consists of the correspondence between the City Engineer, H.S. Nicklin, local residents and businesses, suppliers, and various City of Guelph officials regarding garbage services in Guelph. Included in this sub-series are records relating to complaints about garbage collection or properties needing cleaning up, garbage collection data, waste collection areas, and new technologies for waste management. These records document the role of the City Engineer in managing the Garbage Department and collection services in the City of Guelph.

These records have been previously arranged. There have been no changes made to the records' arrangement, except to include file codes, where provided by the City Engineer and his staff, on the file listing.