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Sousfonds consists of meetings of the Medical Advisory Committee and its various subcommittees, as well as supporting documentation for the minutes. Files are arranged in series by committee, and then chronologically by date, as per original binders. Files have been arranged in chronological order when possible. Not all series have been processed.

Sousfonds includes fourteen series.
SF2:2) Medical Advisory Committee minutes
SF2:3) Ambulatory Care Committee minutes
SF2:4) Budget & Finance Committee of the Medical Advisory Committee minutes
SF2:5) Clinical Trials Committee minutes
SF2:6) Computer Services Committee minutes
SF2:7) Infection Control Committee minutes
SF2:8) Medical Records Committee minutes
SF2:9) Operating Room Committee minutes
SF2:10) Pharmacy and Therapeutics Committee minutes
SF2:11) Medical Audit Committee minutes
SF2:12) PMH Resident Committee minutes
SF2:13) Princess Margaret Hospital - The Wellesley Hospital Liaison Committee minutes
SF2:14) Admission, Inpatient and Discharge Committee minutes
SF2:15) Patient Education Committee

Sousfonds consists of minutes of meetings of the Board and their various subcommittees along with correspondence, reports, financial records, recommendations for staff appointments, curriculum vitae, hospital by-laws and other documentation referred to in the minutes. Sousfonds reflects the involvement of the Board with the establishment and maintenance of the Ontario Cancer Institute/Princess Margaret Hospital, and the Board's relationship with the University of Toronto and other teaching hospitals. Files are arranged in series by committee, and then chronologically by date, as per original binders. Minutes of the Board had been kept in nine separate binders, within which minutes were filed in reverse chronological order. In addition, minutes from the Executive Committee comprised six separate binders, minutes of the Budget and Finance Committee comprised two separate binders and minutes from smaller subcommittees had their own individual binders. All files have been arranged in chronological order. The Office of the Secretary to the Board records have not been altered.

Sousfonds includes 17 series.

SF1:1) Board of Trustees [Members of OCI] minutes
SF1:2) Executive Committee minutes
SF1:3) Budget & Finance Committee [Finance & Audit Committee] minutes
SF1:4) Joint Conference Committee minutes
SF1:5) Board Development Committee minutes
SF1:6) Quality & Resource Management Committee minutes
SF1:7) Public Relations Committee minutes
SF1:8) Building Management Committee
SF1:9) Surgical Oncology [Ad Hoc Committee of the Board]
SF1:10) OCI Audit Committee minutes
SF1:11) PMH – University Joint Relations Committee minutes
SF1:12) Board Planning Committee minutes
SF1:13) OCI/PMH Board Research Committee minutes
SF1:14) PMH Trust / Foundation minutes
SF1:15) Board Books
SF1:16) Retreat Books
SF1:17) Office of the Secretary to the Board records

Fonds consists of minutes from various hospital committees, correspondence, administrative and research reports, memorandums, publicity photographs, and reports and architectural drawings regarding hospital planning and construction. Records relate to the administrative, teaching and research activities of the various divisions of the hospital. Fonds is arranged into two sousfonds and five series:

Sousfonds
1) Board of Trustees of the Ontario Cancer Institute
2) Medical Advisory Committee

Series
1) Division of Hospital Services records
2) Director of the Ontario Cancer Institute records
3) Division of Physics records
4) Division of Biological Research records
5) Division of Clinical Services records

The arrangement of the series reflects the organizational structure as it was in 1957. Since no official policy for records transfer existed, fonds is incomplete.

Series consists of minutes of the Pharmacy and Therapeutics Committee of the Medical Advisory Committee. Series reflects the committee's role in evaluating new drugs and therapeutics as well as developing a formulary of drugs suited to the needs of the Hospital. Minutes of the Pharmacy and Therapeutics Committee had been kept in two separate binders, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

File SF2: 9.5 also contains "An Algorithm for Reliable Clinical Identification of Adverse Drug Reactions" by: M.S. Kramer, J.M. Leventhal, and T.A. Hutchinson.

File SF2: 9.8 also contains minutes of the Radiopharmacy Residence Committee

File SF2: 9.14 also contains a copy of the minutes for the 12 Feb. 1981 Admission & Discharge Committee, of note is the discussion of the Chemotherapy Booklet.

Series consists of minutes of for the Surgical Oncology [Ad hoc Committee of the Board] from 1987 to 1988.

Series consists of minutes of the Operating Room Committee and its subcommittee, the OR Utilization Working Group, of the Medical Advisory Committee. Series reflects both the committee’s and subcommittee’s role in making recommendations on any matter related to the operating room service, which has been referred to the committee by the Medical Advisory Committee as well as the booking and sequence of operations. Minutes of the Operating Room Committee and OR Utilization Working Group had been kept in one binder, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

Series contains the Building Management Committee minutes from 1992 to 1994.

Minutes of the Building Management Committee had been kept in one separate binder, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

Series consists of the minutes of the Public Relations Committee of the Board from 1988 to 1992. The minutes had been kept in one binder, within which minutes filed in reverse chronological order. The files have been arranged chronologically by date.

Series consists of minutes of the Medical Records Committee of the Medical Advisory Committee. Series reflects the committee’s role in developing, maintaining, and reviewing policies and procedures pertaining to the registration of patients, the confidentiality of patient information, and the documentation concerning the follow-up of patients. Series also reflects the committee’s role in developing and monitoring an efficient system of making medical charts available to Medical Staff. Minutes of the Medical Records Committee had been kept in two separate binders, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

Series consists of the minutes of the Board Quality Assurance Committee (1989-1990) and the Quality & Resource Management Committee (1990-1995). The minutes had been kept in three separate binders, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

Series consists of minutes of the Infection Control Committee of the Medical Advisory Committee. Minutes of the Infection Control Committee had been kept in one binder, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

Subseries contains files and graphs of the clinical courses of patients with leukemia. These graphs were kept by the Acute Leukemia Service from about 1971 to 1983. They represent clinical record keeping in the pre-computer era. This type of graphic representation was discontinued in 1983 in favour of computer-based record keeping. Records were transferred as binders titled as follows: Leukemia Protocols, Leukemia – Active A-L, Leukemia – Active M-Z, Acute Leukemia – Deceased A-E, Acute Leukemia – Deceased F-H [includes I-Z], Leukemia File Worksheets : AA2-AA3 : May 1977 – Dec. 1979, and Miscellaneous Patients.

The Protocols binder contained copies of treatment protocols used by the clinical leukemia service during this period. Patients who were included in the binders labeled Leukemia-Active were on active treatment at the time this record-keeping was discontinued. Records of patients who had died had been removed from the active binders. The binder labeled “miscellaneous patients” referred to patients not treated with standard PMH protocols or who were admitted to the service after having received some amount of treatment from another hospital.

The first five files in the subseries contain general information regarding the Clinical Leukemia Service at OCI/PMH from the period 1989-1990. File 5A1.138 includes planning papers from 1975 regarding the development of a leukemia service at the Princess Margaret Hospital.

Series consists of minutes of the Board Development Committee of the Board. Series reflects the fact that the medical and scientific staff of OCI/PMH and the University of Toronto as well as members of the community were part of the consultative process of the Board Development Committee. Minutes of the Board had been kept in one separate binder, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

Series consists of minutes of the Computer Services Committee of the Medical Advisory Committee. Minutes of the Computer Services Committee had been kept in one binder, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date

File SF2: 5.2 contains the Hospital Systems Sub-Committee minutes from13 Jan. 1978.
File SF2: 5.9 contains the Subcommittee on Backup minutes.

Series consists of minutes of the Committee on Informed Consent and the Special Committee on Consent, research and presentation slides, research and lecture notes, preliminary architectural drawings of the University Avenue site, and annual reports from the Ontario Institute of Radiotherapy, all accumulated by Dr. Richard Hasselback of the Department of Medicine. Series reflects the varied responsibilities and interests of the clinical staff. Files 5.6 to 5.12 may originally have been before file 5.1 but were in the present order when they arrived at the Archives.

There is one subseries:
5A1: Leukemia Service records.

Series consists of correspondence and a three-year report to the National Cancer Institute of Canada prepared under the direction of Dr. A.W. Ham. Series reflects the initial development of the Division of Biological Research and its activities during the period documented in the report.

Series consists of minutes of the Clinical Trials Committee of the Medical Advisory Committee. Minutes of the Clinical Trials Committee from 1977-1995 had been kept in three separate binders, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date. Minutes for 1997 had been kept chronologically; their original order has been maintained.

Series consists of minutes of the Joint Conference Committee of the Board. Minutes of the Board had been kept in one separate binder, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

Subseries consists of minutes of meetings of the OCI/PMH Pension Committee, a subcommittee of the Finance Committee of the Board. The minutes were kept in one binder, within which, minutes had been arranged in reverse chronological order. Files have been arranged chronologically by date.

Subseries consists of minutes of meetings of the OCI/OCTRF Pension Committee, a subcommittee of the Finance Committee of the Board. The minutes were kept in one binder, within which minutes had been arranged in reverse chronological order. Files have been arranged chronologically by date.