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The Office of the City Clerk reports to the City Manager and is responsible for maintaining all
legislative and administrative requirements necessary for the effective functioning of the City.
The primary responsibilities of the Office of the City Clerk include managing the registration
of vital statistics information, preparing agendas for City Council and providing advice to
Council regarding the policies and operations followed by the City. Another major
responsibility of the Office of the City Clerk is to oversee the assessment of property tax.
Assessment Rolls are compiled each year by the Municipal Property Assessment Corporation
(MPAC), the provincial government body responsible for the assessment of property value for
properties in all municipalities across Ontario. The City Clerk directs the certification and
amendment of Assessment Rolls prepared by MPAC each year within the City of Thunder
Bay. The information recorded in the Assessment Rolls is used by the City to calculate
municipal property taxes.

Series consists of Assessments Rolls covering residential, commercial and government owned
properties. Assessment Rolls include the following information: parcel number, name and
mailing address, religion, location and description of the property being assessed, school zone
including school support, tax class, total valuation, exempt distribution and taxable
distribution. Earlier Assessment Rolls from this series may include additional information
such as; marital status, occupation and year of birth. Recent Assessment Rolls also specify
whether or not there were any changes in property ownership for the years that the Assessment
Roll covers.

The Assessment Rolls are arranged by ward and subdivision. Assessment Rolls produced
between 1970 and 1979, are divided into wards for Fort William, Port Arthur, McIntyre
(Shuniah) and Neebing. Later Assessment Rolls, from 1980 onward, are divided into seven
different wards; McIntyre, Neebing, Current River, Northwood, McKellar, Red River and
Westfort.

Assessment Rolls can also be navigated by municipal address and name for the years 1976 –

1995. See Related Series: Series 41: Street Indexes to Assessment Rolls; and Series 42: Name
      Indexes to Assessment Rolls.

Also included in this series are Supplementary Assessment Rolls and Total Current Value
Rolls. Supplementary Assessment Rolls detail changes in ownership and provide information
on proportionate assessments for new property owners. Total Current Value Rolls include
statistical information on the total assessed values for properties which have been divided into
the following categories; residential (includes English and French separate school and public
school), commercial, office building, industrial, exempt, parking lot and multi-residential.

Contains reports and studies prepared primarily by consultants for Engineering Division and other City departments related to a variety of projects. Topics include traffic, water treatment, landfills, soil quality, and urban planning, among others. Most reports are post-1970 but the series also includes reports prepared for the former Cities of Fort William and Port Arthur.

Thunder Bay Fire Rescue was established in 1970 alongside the amalgamation of the former municipalities of Port Arthur, Fort William, Shuniah (McIntyre), Neebing and Paipoonge. At the time of amalgamation the department was known as the Thunder Bay Fire Department and was headed by a Fire Chief who reported to the City Coordinator. The department consisted of four key divisions including Fire Suppression, Fire Prevention, Training, and Mechanical, each presided over by a head officer. The department also maintained an administrative support division. In 1975, following the reorganization of the City, the Fire Chief reported to the Chief Administrative Officer. In 1980, the Fire Department became a sub-department of Engineering and Operations and the Fire Chief reported to the Director, Engineering and Operations.

The organizational structure of Thunder Bay Fire Rescue, at 2011, consists of the following divisions; Fire Prevention and Investigation, Apparatus and Equipment, Fire Suppression, Training, and Administration. Each division is led by a Director and is overseen by the Fire Chief and Deputy Fire Chief. Thunder Bay Fire Rescue is positioned under Community and Emergency Services and reports to the General Manager of this department. The key responsibilities of the department include fire suppression, emergency planning, auto extrication, handling of hazardous materials, industrial accidents, medical assistance, fire prevention (including education and awareness strategies), investigations and rescue operations in situations that involve high and low angles, water and ice and confined spaces.

The first Fire Chief for the Thunder Bay Fire Department was Walter J. Drew, followed by Jack L. Bryant, A.J. (Al) McDevitt and J.A. Hammer. The current Fire Chief is John Hay.

Series consists of records of Thunder Bay Fire Rescue (previously the Thunder Bay Fire Department) and include annual reports, by-laws, policies and notifications, memoranda, correspondence and meeting minutes. Annual Reports relate to the planning, administration and management of the department and include information about the development of policies, projects undertaken by the department and major incidents experienced by the department within the designated year. Annual Reports also provide statistical information on the operations of the department. In addition to Annual Reports, the notices included in this series describe the rules and regulations set out for fire personnel on a variety of different issues.

Other records predominant in this series include meeting minutes of the Advisory and Operational Committee and the Joint Consultation Committee. These committees generally consisted of the Fire Chief, other division heads and platoon captains and related to operational issues concerning the department.

Also included in this series are meeting minutes of the Thunder Bay District Mutual Fire Aid Association and the Thunder Bay Emergency Measures Organization. These affiliated, yet distinct, organizations were established to further the development of fire prevention, safety and emergency response measures in the area. These organizations consisted of members from fire departments and related emergency services departments across the district of Thunder Bay, and other City officials and representatives.

Records pre-dating amalgamation are the records of affiliated organizations that were operating prior to the amalgamation of the City of Thunder Bay.

Under the Municipal Act (2001), the City Manager is responsible for the overall management and control of the municipal government and the general administration and direction of all departments within the City. Reporting directly to City Council, the City Manager performs research on behalf of Council and provides advice to Council with regard to the development of business plans, programs, policies, procedures and the overall objectives of the City. The City Manager also works with City Council in the development of long term strategic plans.

Departments currently reporting directly to the City Manager include Corporate Communications and Strategic Initiatives, Human Resources and Corporate Safety, Management Studies and the Office of the City Clerk. As of September 2011, Emergency Medical Services, Internal Audit and Continuous Improvement no longer report to the City Manager. The City Solicitor and Corporate Council also report to the City Manager and City Council.

In 1975, a major review of the organizational structure of The City of Thunder Bay was performed. As a result of this review, the position of Chief Administrative Officer was created to replace the role of the City Coordinator. With the implementation of a Chief Administrative Officer, long term corporate and strategic planning became a primary function of the position. The title of City Manager replaced the title of Chief Administrative Officer.

Previous City Managers include: Bruce Thom (1994 – 1996); Brian McRae (1998 - 2002); Robert Petrie (2003 - 2007); and Tim Commisso (2008 - present).

Series consists of records of the City Manager covering a range of topics including, reports and correspondence relating to the management of departments under the City Manager’s control, records relating to the development of the Fast Forward Plan from 2000, reference material relating to the development of strategic plans, organizational charts and other records relating to planning and corporate structuring of the City, correspondence with associations and other levels of government relating to the development of regional boards addressing community issues and economic development in the area, correspondence with other
municipalities in the northwestern Ontario region regarding activities and corporate structuring.

The Municipal Housing Corporation, "Thunder Bay Non-Profit Housing Corporation, was established in 1977. In 1990, the Corporation adopted the trade name "Thunder Bay Community Housing." In 2011, the department underwent another name change to Property Management Services.

The Thunder Bay Community Housing department's mandate is to develop, build, and operate affordable rental housing for modest income families, seniors, single people or for those individuals identified as having special housing requirements in Thunder Bay.

Largely, the Community Housing Administrative Files series consists of Minutes, Agendas, and Administrative Report Summaries from the Board of Directors monthly and annual meetings. These meetings summarize the status of the Thunder Bay Community Housing department’s finances outlining schedules of income and expenses; the building, equipment, and grounds maintenance of the facilities and status of individual projects; and Reports for Information conveying other information concerning the operation of the department (Tenant Move-Outs/Vacancies, correspondence, ONPHA, etc.)

The Thunder Bay Community Housing department has kept detailed annual Financial Statements that summarize the activities of facilities for the given years. For a more in-depth perspective audit reports are available for specific facilities. And a number of files of correspondence have been preserved, particularly correspondence with the Board of Directors, Ministry of Housing, and the Canada Mortgage and Housing Corporation.

This series has information on the following projects The facilities are listed with the year they opened: Sequoia Park(1977), Andras Court(1977), Glenwood Court(1982), Paterson Court(1983), Royal Edward Arms(1986), McLaughlin Court(1986), Blucher Park(1986), Picton 1(1987), Ross Court(1987), Cumberland(1987), North Vickers Court(1988), Habitat(1988), Tamarack(1989), Lendrum Court(1990), Picton 3(1990), Parsons Avenue(1990), Walkover(1991), Frederica Street(1992), Gore/Neebing(1992), and 1200 Jasper(1992).