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Staff bulletins

Sub-series consists of staff newsletters regarding programs and activities within the Guelph Public Library. These records document the Library's activities and programs involving members of staff.

These records are arranged chronologically by date.

Circulation records

Sub-series consist of records documenting the circulation statistics of the Guelph Public Library. This includes statistics for the adult and children's collection as well as reports and surveys. These records document the daily and monthly circulation totals of books by Dewey call number range and media types. Records also document books discarded or added and number of reference questions addressed. In some cases statistics by ward are also provided.

Clerk's Office correspondence

  • CA ON00126 F2-F2-3-F2-3-1-F2-3-1-1
  • Subseries
  • 1953, 1958, 1968-1992, predominant 1970-1989
  • Part of City of Guelph fonds

Sub-series consists of the correspondence between the City Solicitor, James A. Runions, the City of Guelph City Clerk and other civic government officials. Included in this sub-series are quit claims, conveyances, court documents, title searches and property surveys. These records document the research, legal advice and opinions and activity conducted by the City Solicitor on behalf of the City Clerk's Office of the City of Guelph.

These records are arranged by the file codes provided by the City Solicitor and his staff.

City of Guelph correspondence

  • CA ON00126 F2-F2-3-F2-3-1-F2-3-1-3
  • Subseries
  • 1930-1991, predominant 1971-1977
  • Part of City of Guelph fonds

Sub-series consists of correspondence between the City Solicitor, James A. Runions, and various City officials from the City Clerk's, Mayor's, Planning and Works Offices, Guelph Hydro, County of Wellington government officials and the local Land Registry Office. Included in this series are plans, conveyances, easements, land sale and purhcase agreements, by-laws, legal opinions and advice, street name changes, and varied documents related to tax sales, animal control issues and back alleys. This sub-series also includes a small amount of unclassified correspondence related to City of Guelph issues. These records document the activities of the City Solicitor in his role as legal agent for the City of Guelph.

These records have been arranged by the file codes provided by the City Solicitor and his staff.

Fire Department correspondence

Sub-series consists of correspondence between the City Solicitor, James A. Runions, and the City of Guelph Fire Department. Included in this sub-series are copies of by-laws, plans and agreements relating to the construction of Fire Department facilities, by-law infraction prosecutions and related court documents, apartment building inspections and Fire Department personnel issues.

These records have been arranged by the file codes provided by the City Solicitor and his staff.

Personnel correspondence

  • CA ON00126 F2-F2-3-F2-3-1-F2-3-1-7
  • Subseries
  • 1970-1974, 1976, 1981, 1986, 1989
  • Part of City of Guelph fonds

Sub-series consists of correspondence between the City Solicitor, James A. Runions, and various City of Guelph officials regarding personnel issues and concerns. Included in this sub-series are documents regarding labour relations, purchasing, and benefits. These records document the City Solicitor's role in providing legal advice and opinion on various human resources issues facing the City.

These records have been arranged by the file codes provided by the City Solicitor and his staff.

Treasurer's Department correspondence

Sub-series consists of correspondence between the City Solicitor, James A. Runions, and the City of Guelph Treasurer's Department. Included in this sub-series are correspondence and documents relating to outstanding taxes, tax arrears, collections and sales, debentures, community grants, registration of liens, Finance Committee and Committee of Adjustment decisions, legal opinions and court documents relating to litigation involving the City of Guelph on tax and finance related matters. These records document the City Solicitor's role in assisting the Treasurer's Department in the administration of City property taxes and assessments.

The file arrangement of these records is based on file codes provided by the creator. The files have been arranged alphabetically by file code and then numerically in ascending order within each file code.

Administration correspondence

  • CA ON00126 F2-F2-3-F2-3-1-F2-3-1-11
  • Subseries
  • 1948-1991, predominant 1966-1988
  • Part of City of Guelph fonds

Sub-series consists of correspondence between the City Solicitor, James A. Runions, and City of Guelph officials on a variety of issues affecting the City. Included in this sub-series are presentations, land and transfer deeds, final and draft by-laws, quit claims, petitions, affadavits, encroachment documents, agreements and offers of property purchase and sale, subdivision agreements, property leases, Guelph Township annexation records, Planning Act documents, billing hours for City Solicitor, employment application and labour relations records, tender and purchasing policies, Waterloo-Wellington Airport records, Ontario Municipal Board hearings, Committee of Adjustment decisions, signage by-laws, Administrative Services Committee minutes, Municipal Solicitors' Association minutes and budgets, Guelph Junction Railway leases, and title searches. These records document the wide range of activities in which the City Solicitor was involved on behalf of the City of Guelph.

These records have been arranged by the file codes provided by the City Solicitor and his staff.

Purchasing, tenders and quotations correspondence

Sub-series consists of correspondence between the City Solicitor, James A. Runions, Purchasing Department staff of the City of Guelph, other City officials and vendors. Included in this sub-series are litigation records, tenders, quotations, a copy of the City of Guelph's 1986 purchasing policy, purchasing reports, and legal advice and opinions. These records document the consultative role that the City Solicitor played in the purchasing and tender/quotation processes at the City of Guelph.

These records have been arranged by the file codes provided by the City Solicitor and his staff.

Guelph General Hospital Commission correspondence

Sub-series consists of correspondence between the City Solicitor, James A. Runions, and the Guelph General Hospital Commmission. Included in this sub-series are quit claims, litigation court documents, agreements and a report of the Special Committee on General Hospital Land Use. These records document the role of the City Solicitor in providing legal advice and services to the Guelph General Hospital Commission.

These records have been arranged by the file codes provided by the City Solicitor and his staff.

City Engineer's office file index

  • CA ON00126 F2-F2-6-F2-6-8-F2-6-8-1
  • Subseries
  • 1939, 1941-1943, 1946-1947
  • Part of City of Guelph fonds

Sub-series consists of five file indexes from the City Engineer's office dating from 1939, 1941-1943, and 1946-1947. Included in this sub-series are the City Engineer's office filing classification and numbering systems. These records document how the City Engineer's office managed their administrative and operational files.

The indexes have been arranged chronologically by year.

Relief work correspondence

Sub-series consists of correspondence between H.S. Nicklin, City Engineer, local relief applicants and recipients, other City officials, and federal government officials regarding relief work available from the City of Guelph Public Works Department. Included in this sub-series are letters from applicants asking for relief assistance, eligiblity reviews, requests for relief work to be done and tallies of relief work completed in Guelph. These records document the role that the City Engineer played in adminstering the relief work program in Public Works for the City of Guelph Council.

The records are arranged according to a previous file arrangement. There have been no changes to the file arrangement, except for the addition of file codes, where provided by the City Engineer and his staff, into the file listing.

Engineering project correspondence

Sub-series consists of correspondence between the City Engineer, H.S. Nicklin, various City of Guelph officials, local residents and interested parties and business regarding engineering projects being undertaken by the Public Works Department in the City of Guelph. Included in this sub-series are records relating to project specifications, plans, drawings, costs and City Council or Public Works Committee project approvals. These records document the role that the City Engineer played in the direction of engineering work undertaken by the City of Guelph.

These records were arranged by a previous archivist. There have been no changes made to the arrangement of these records.

Garbage Department correspondence

  • CA ON00126 F2-F2-6-F2-6-8-F2-6-8-10
  • Subseries
  • 1932-1933, 1935, 1937, 1939, 1940, 1942-1947
  • Part of City of Guelph fonds

Sub-series consists of the correspondence between the City Engineer, H.S. Nicklin, local residents and businesses, suppliers, and various City of Guelph officials regarding garbage services in Guelph. Included in this sub-series are records relating to complaints about garbage collection or properties needing cleaning up, garbage collection data, waste collection areas, and new technologies for waste management. These records document the role of the City Engineer in managing the Garbage Department and collection services in the City of Guelph.

These records have been previously arranged. There have been no changes made to the records' arrangement, except to include file codes, where provided by the City Engineer and his staff, on the file listing.

Defence Council

Subseries consists of minutes, agendas and related papers of Defence Council from 1944 to 1972. The two first volumes, 1370 and 1371, serve as an index to the minutes and related papers. Includes Files 1370 to 1474.

Canada. Dept. of National Defence. Defence Council

Advisory Committee on Northern Development

Subseries consists of minutes of meetings of the Advisory Committee on Northern Development. Includes Files 1800 to 1804. File 1800 serves as a subject index.

Canada. Advisory Committee on Northern Development

M-20, Vol. 2: Lakes of Canada, 1800’s

Subseries 2 consists of four files of articles and notes about military boats, civil navigation and bibliographic notes. It contains a paper on arms control on the Great Lakes, a list of vessels employed on the British naval service on the Great Lakes during 1755-1875, articles on navigation on the Great Lakes, an account of the naval action fought in Lake Erie on 10 September 1813, and notes on gunboats, steamers and canoes. Includes articles on canals and waterways of Canada, prints of W. H. Bartlett showing waterfront scenes of Toronto, Ottawa, Montreal, Cobourg, Kingston, Port Hope, Quebec and Brockville, and a booklet on Meaford, Georgian Bay, Ontario. Also includes articles and notes on some steamers or vessels including : Queen Charlotte; Queenston; Royal William; General Porter; Sir Robert Peel; Chief Justice Robinson; Ocean Wave; Plymouth Rock; Prince Alfred; and Queen Victoria.

Royal Canadian Navy (RCN) Ships Files

Subseries consists of name files for each Canadian naval vessel (H.M.C.S.) or government vessel (C.G.S.) from 1910 when the Canadian Navy was established under the Naval Service Act. The files contain general notes, photographs, a brief history, reports of proceedings, newspaper and magazine clippings, signals and messages. Some files are incomplete as some of the reports of proceedings are missing. Also includes "The Navy Goes North" on DVD by the National Film Board of Canada about HMCS Labrador. The DVD has been withdrawn from circulation but a copy may be obtained from Library and Archives Canada.

Foreign Ships and General Ships Files

Subseries consists of name files for British and foreign ships, many of which have a connection with the RCN. Foreign ships includes Australian, French, German Italian, Japanese and American. These files for British ships contain general notes, photographs, a history of the name, Admiralty Damage Control summaries, newspaper and magazine clippings, signals and messages. The files for foreign ships do not contain a great deal of information. Also includes general reference files divided mainly by the ship type, including aircraft carriers, auxiliary vessels, corvettes, destroyers, frigates, minesweepers, motor launches, sailing vessels, submarines, trawlers and drifters. These files contain narratives, signals and messages, newspaper and magazine clippings, press releases and historical data. The subseries is divided into the following parts:
Part A: Ships, Foreign
Part B: Ships, General

Reserve Division Files

Subseries consists of material dealing with the history of the Royal Canadian Naval Reserve (RCNR) and the Royal Canadian Naval Volunteer Reserve (RCNVR) from the 1923 until the mid-1960s. The files contain narratives, signals and messages, newspaper and magazine clippings, press releases, reports of proceedings, a listing of Commanding Officers and historical data.

Royal Canadian Naval Reserve

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