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Construction Drawings
CA ON00372 384 · Série organique · 1948, 1969-1992
Fait partie de City of Thunder Bay fonds

This series includes contract drawings and some textual material relating to the construction of buildings, structures, sewers, roads and watermains.

The records have been organized by project and date and also include some miscellaneous items which have been identified.

TBayTel General Ledger
CA ON00372 402 · Série organique · 1992-1998
Fait partie de City of Thunder Bay fonds

These records were scheduled as TS156 General Ledger. They were maintained in the Finance & Administration Division of TBayTel and then transferred to the City of Thunder Bay records centre for inactive storage as per their retention schedule. In 1999, this series was superceded by SAP.

The purpose of these records is to serve as a listing of all account balances. The fiche indicate the account location number code, account description, source code, posting date and the amount.

Environmental Site Assessment Records
CA ON00372 409 · Série organique · 1993-1998
Fait partie de City of Thunder Bay fonds

This series includes original completed Environmental Site Assessments and Audits which have been prepared for properties in which the Corporation has some interest (e.g. properties to be sold for back taxes, city-owned lands being considered for sale and lands being investigated for purchase).

In 2002, the position of Environmental Auditor, the creator of these records, was moved to the Realty Services Division from the Transportation and Works Environment Division.

Council Resolutions
CA ON00372 410 · Série organique · 1984-2001
Fait partie de City of Thunder Bay fonds

Under the Municipal Act (2001), City Council votes on the passing of new by-laws and the amendment of existing by-laws in Council meetings, based on recommendations and advice from the Office of the City Clerk. Council also delegates statutory responsibilities to subcommittees, and through Committee of the Whole Meetings, Council discusses critical issues covering the broad mandate of the City. It is through Council Meetings that decisions are made and resolutions are achieved on the matters discussed in Committee of the Whole Meetings. Resolutions serve as a record of the motions carried and lost by City Council through Council Meetings.

Mayors presiding over Council in the time reflected in this series include Walter Assef (1973-1978 and 1981-1985). The Office of the City Clerk is responsible for maintaining the records of proceedings for Council.

Series consists of duplicate meeting minutes of City Council and attached resolutions for each meeting. Each resolution is signed by the councilors responsible for moving and seconding the resolution. It is also signed by the Mayor or Chairman of the council meeting and the City Clerk.

Each file contains an index in the front explaining which meetings and dates are included in each individual file.

CA ON00372 431 · Série organique · 1986-1995
Fait partie de City of Thunder Bay fonds

Quality Management / Quality Assurance programs are run in a coordinated fashion in all operating Homes. Some files relate only to a particular location while some deal with policy across all.

Most notably, the Quality Management program and program revisions are being preserved. The program details the mandate for the Homes for the Aged, and subsequently, the standards for specific sections (Administration, Dietary Services, Housekeeping, Laundry, Nursing, Maintenance, Recreational, Pastoral). Similarly, a number of sectional Quality Assurance handbooks are being preserved.

Additionally, there are minutes, agendas, and reports that reflect the committee work being conducted to maintain quality in the homes (e.g. Medical Advisory Committee or the Health and Safety Committee), and a number of focus group activities produced completed surveys and questionnaires that show tenants’ satisfaction with the services provided at Thunder Bay’s Homes for the Aged.

Facilities and Equipment Division Files
CA ON00372 433 · Série organique · 1975-1999
Fait partie de City of Thunder Bay fonds

Administrative files of the Facilities and Equipment division of Transportation and Works. Facilities and Equipment becomes Facilities and Fleet Department.

Series consists of supervisor's meeting minutes, committee minutes, organization charts, correspondence, health and safety records, and a number of Y2K compliance reviews. Additionally, the series contains SMT/DMT meeting minutes. Although the records are not necessarily indicative of the operation of the Facilities & Equipment Division, they are informative of the City's managerial decisions and ongoing initiatives.

Sister Cities Advisory Committee Files
CA ON00372 444 · Série organique · 2000
Fait partie de City of Thunder Bay fonds

The Sister Cities Advisory Committee's mandate is to develop, implement and coordinate the Thunder Bay Municipal Twinning Program. The program aims to promote cross-cultural understanding, municipal and technical cooperation and economic development opportunities. Officially formed in December 2006, the Committee reports to City Council through the Office of the City Clerk.

Series consists of photographs and related documentation regarding the Sister Cities Millennium Festival, held in the summer of 2000, and a photographic inventory of artifacts donated by Thunder Bay's Sister Cities. Also included in this series are gifts donated by delegates of the cities who participated in the Sister Cities program.

Thunder Bay Police Orders
CA ON00372 449 · Série organique · 1970-1986
Fait partie de City of Thunder Bay fonds

The records consist of both Routine and Standing Orders given by the Chief of Police. Routine orders cover a variety of subjects including appointments, transfers, training, promotions, procedures, resignations and postings. Standing Orders cover policies, procedures and directives.

CA ON00372 8 · Série organique · 1921-1965
Fait partie de City of Fort William fonds

Series consists of five volumes of Committee Minutes and one Index booklet.

The first volume (TBA4262-01) contains minutes for a number of Council Committees. At the inaugural meeting dated Jan. 10, 1921, the Nominating Committee appointed members to several committees, including Finance, Utilities, Works, Fire, Water & Light, License & Relief, Property & Market, Claims, Health, Swimming Pool, Band and Industrial and Entertainment. Minutes for some of the aforementioned committees are recorded in this volume. Other committee minutes included are the Joint Meetings of City Council, Council of the Board of Trade and the Executive of the Trades & Labor Party, the Efficiency Committee, the Special Committee regarding the Grand Trunk Pacific Agreement, the Special Committee regarding Hydro, Cemetery Investment, Special Committee re Plumbing, Special Committee re Conditions at the Abbatoir, Great Lakes Paper, C.P.R re Building of a Hotel and the Loch Lomond Watershed Committee. In 1930, the Industrial Commission was formed. This Committee was composed of members from the Industrial Committee, the Joint Board of Trade and the Trades and Labour Council. Their minutes are also included in this volume. Minutes end on May 4, 1933.

The second volume (TBA4262-02) contains minutes of the Civic Industrial Board. Pursuant to a resolution of council, this Board was elected by ballot. At the first meeting held on February 1,1950, the main objectives of this board were outlined. They were to explore the possibilities of bringing industry to the City, to assist in local industrial concerns and to explore and study existing industrial sites for perspective firms. Minutes end on October 22, 1954.

The third volume contains minutes of the Land Development Committee, commencing with the third meeting dated March 4, 1954. This committee dealt with a number of items, including housing projects, school sites, property purchases, subdivisions and zoning changes. Committee members' names were recorded at the beginning of each year. In 1958, it appears the City Land Development Committee changed its name to the Development & Industrial Committee.

Volumes 4 (TBA4262-04) and 5 (TBA4262-05) continue to contain minutes of the abovenoted Committee. In 1962, the Committee's name changed to the Industrial & Promotion Committee. The last meeting date is January 21, 1965.

The final item (TBA4262-06) is an alphabetical index to the Minutes of the Industrial & Promotion Committee for 1962 to 1965.

Assessment Rolls
CA ON00372 40 · Série organique · 1970-2010
Fait partie de City of Thunder Bay fonds

The Office of the City Clerk reports to the City Manager and is responsible for maintaining all
legislative and administrative requirements necessary for the effective functioning of the City.
The primary responsibilities of the Office of the City Clerk include managing the registration
of vital statistics information, preparing agendas for City Council and providing advice to
Council regarding the policies and operations followed by the City. Another major
responsibility of the Office of the City Clerk is to oversee the assessment of property tax.
Assessment Rolls are compiled each year by the Municipal Property Assessment Corporation
(MPAC), the provincial government body responsible for the assessment of property value for
properties in all municipalities across Ontario. The City Clerk directs the certification and
amendment of Assessment Rolls prepared by MPAC each year within the City of Thunder
Bay. The information recorded in the Assessment Rolls is used by the City to calculate
municipal property taxes.

Series consists of Assessments Rolls covering residential, commercial and government owned
properties. Assessment Rolls include the following information: parcel number, name and
mailing address, religion, location and description of the property being assessed, school zone
including school support, tax class, total valuation, exempt distribution and taxable
distribution. Earlier Assessment Rolls from this series may include additional information
such as; marital status, occupation and year of birth. Recent Assessment Rolls also specify
whether or not there were any changes in property ownership for the years that the Assessment
Roll covers.

The Assessment Rolls are arranged by ward and subdivision. Assessment Rolls produced
between 1970 and 1979, are divided into wards for Fort William, Port Arthur, McIntyre
(Shuniah) and Neebing. Later Assessment Rolls, from 1980 onward, are divided into seven
different wards; McIntyre, Neebing, Current River, Northwood, McKellar, Red River and
Westfort.

Assessment Rolls can also be navigated by municipal address and name for the years 1976 –

  1. See Related Series: Series 41: Street Indexes to Assessment Rolls; and Series 42: Name
    Indexes to Assessment Rolls.

Also included in this series are Supplementary Assessment Rolls and Total Current Value
Rolls. Supplementary Assessment Rolls detail changes in ownership and provide information
on proportionate assessments for new property owners. Total Current Value Rolls include
statistical information on the total assessed values for properties which have been divided into
the following categories; residential (includes English and French separate school and public
school), commercial, office building, industrial, exempt, parking lot and multi-residential.

Administrative Reports
CA ON00372 219 · Série organique · 1970-1999
Fait partie de City of Thunder Bay fonds

Series consists of reports prepared by various departments of The City of Thunder Bay relating to assessments of current practices and systems and recommendations for improvement which are brought forward to Council for consideration. Reports cover a range of topics and issues including contracts, agreements, by-laws, property acquisition and the sale of property, city infrastructure and development, transportation, parking, services and programs, civic organization, council and committee structure and the development and maintenance of parks and recreation facilities in The City of Thunder Bay. Reports feature attached resolutions detailing council’s recommendations in relation to the issues raised in each report.

Administrative Reports are maintained by the Office of the City Clerk. The Office of the City Clerk oversees all departments of the municipal government and the operations of City Council. The main responsibilities held by the Office of the City Clerk include: presenting proposed by-laws to Council; preparing agendas for Council and providing secretarial services for Council and Committees of Council.

Mountain View Cemetery Burial Permits
CA ON00372 240 · Série organique · 1940, 1967-1992
Fait partie de City of Thunder Bay fonds

This series mainly consists of Mountain View Cemetery and some St. Patrick's Cemetery Burial Permits. There are also Burial Permits and Acknowledgment of Registration of Death, Burial-Removal-Transit Permits, Burial-Transit Permits, Certificates of Cremation, Certificates of Death, Certificates of Registration of Death, Disposition-Removal Permits, Permits for Disposition of Human Remains from other provinces and countries.

Most of the records are issued between 1967 and 1996. Only one was issued in 1940.

Community Recreation Manager's Files
CA ON00372 261 · Série organique · 1970-1998
Fait partie de City of Thunder Bay fonds

This series includes records relating to planning and management of city parks, recreation program and facilities, policies, studies, correspondence and memoranda, as well as minutes of committee upon which the community recreation manager served, such as the Joint Health and Safety Committee.

Fire Reports
CA ON00372 288 · Série organique · 1970-2000
Fait partie de City of Thunder Bay fonds

Thunder Bay became a City on January 1, 1970 as a result of the amalgamation of two cities - Port Arthur and Fort William, and two townships - McIntyre and Neebing. Thunder Bay Fire Rescue (formerly known as the Thunder Bay Fire Department, Thunder Bay Fire Service) was created at the same time. Currently, it operates from eight fire stations and responds to fires, explosions, auto extrications and hazardous material spills. It also specializes in rescues involving industrial accidents, rappelling, water/ice and confined space.

This series includes fire reports from the Office of the Fire Marshal for the years 1979, 1990 and 1992 and an Inspection Report of the Fort William Gardens dated Dec. 1992, Jan. 1993. Along with the above mentioned records, this series also includes fire report work sheets, including second response work sheets, station logs, notice of dangerous situation carbon monoxide alarm emergency, ambulance assist, vehicle fire reports, fire reports - refuse/grass/muskeg or bush fires, emergency reports (minor incidents), internation/external narratives, standard incident reports, alarm/detection/suppression device reports, emergency reports (major incident), contacts report and fire event reports.

City of Thunder Bay fonds
Fonds · 1970-

The fonds consists of minutes, by-laws, reports, correspondence and financial records which document all aspects of municipal rights, responsibilities and activities including council, administration, finance, waterworks, waste management, roads, planning, development, land sales, building engineering, public transportation, parks, recreation, telephone, systems, health, social services, police and fire service. Fonds is comprised of the following series: Series 40 Assessment Rolls, 1970-1997 Series 41 Street Indexes to Assessment Rolls, 1976-1995 Series 42 Name Indexes to Assessment Rolls Series 43 School Support Lists Series 92 Aerial Photographs, 1949-1987 Series 97 Neighbourhood Improvement Program Files, 1974-1985 Series 98 Thunder Bay Original By-laws, 1970-1993 Series 112 City Co-ordinator Files, 1965-1973 Series 117 City Clerk's Files, 1970-1992 Series 120 Mayor's Office Files, 1983-1991 Series 120 Mayor's Office Files, 1983-1991 Series 126 In Camera Agendas, 1984-1995 Series 128 City Clerk’s Photograph Collection Series 129 Fire Dept. Photograph Collection Series 130 Sewer & Water Photograph Collection Series 131 Planning Photograph Collection Series 132 Mayor’s Office Photograph Collection Series 135 Tax System – Name Cross Reference Reports, 1978-1987 Series 136 Tax System – Street Cross Reference Reports, 1978-1987 Series 141 Thunder Bay Voters Lists 1970-1997 Series 142 Police Services Board (formerly Board of Commissioners of Police) Agendas, 1970-1996 Series 144 Duplicate By-law Files, 1973-1985 Series 148 City of Thunder Bay Council Minutes, 1969-1988 Series 149 Ward Meeting Minutes Series 150 City of Thunder Bay Administrative Committee Minutes, 1987 Series 151 Special Committee Minutes Series 152 Ad Hoc Committee Minutes Series 153 Reports Listings Series 154 Birth Registers Series 155 Death Registers Series 156 Central Files (Administration, Parks, Community Recreation) Series 159 City Coordinator's Annual Reports, 1969-1975 Series 165 Thunder Bay Record of Fire Series 175 Urban Renewal Reference Files Series 176 Urban Renewal Operations Files Series 194 Waterfront Park Records Series 197 Facility Enterprise Manager's Administrative Files Series 198 Parks & Recreation Reference Files Series 200 Recreation, Education and Community College Files Series 202 Census Reports, 1970-1981 Series 205 Enumeration Composite Reports Series 216 Payroll Registers Series 217 General Manager's Division Files - Corporate Services

Sans titre
City Clerk's Files
CA ON00372 117 · Série organique · 1970-1997
Fait partie de City of Thunder Bay fonds

The Office of the City Clerk oversees all departments of the municipal government and the operations of City Council. Major responsibilities of the City Clerk include; presenting proposed by-laws to Council; preparing agendas for Council; providing secretarial services for Council and Committees of Council; administering vital statistics registrations; managing municipal elections, ensuring that city government is operating in accordance with provincial statutes; licensing and regulation of City services; and overseeing property tax assessments.

Other items more recently added to the portfolio of the City Clerk include corporate records management and ensuring that the City is compliant with the provisions of the Municipal Freedom of Information and Protection of Privacy Act, emergency planning, heritage designation, and the Aboriginal Liaison division. The Office of the City Clerk also contains two permanent committees; the Heritage Advisory Committee and the Official Recognition Committee.

In the first years following the amalgamation of the City of Thunder Bay until 1973, the City Clerk shared responsibilities with the City Coordinator’s Office and reported directly to the City Coordinator. As of April 1980, the Office of the City Clerk was a division of a larger department, Administrative Services, headed by a Director and accountable to the Chief Administrative Officer. At this time, the City Clerk reported directly to the Director of Administrative Services. In 1989, the City Clerk reported directly to the Chief Administrative Officer. In 1996, the City Clerk’s Office was positioned under the Corporate Services department and reported to the General Manager, Corporate Services. With the dissolution of the Corporate Services department in 1998, the Office of the City Clerk became a division of the City Manager’s Office. At 2014, the City Clerk reports directly to the City Manager. City Clerk appointments for the City of Thunder Bay include: D. B. Morris (1971 - 1979); H. T. Kirk (1980 - 1994); Elaine Bahlieda (1995 - 2003); John Hannam (2004 - present).

As the Office of the City Clerk oversees all functions and responsibilities of City Government, this series consists of records relating to all aspects of government. Predominant in this series are records relating to City Council, the preparation and management of municipal elections, legal agreements and the establishment of by-laws, liaisons with other institutions and levels of government over issues of health, education, road development, planning and engineering (including zoning and urban renewal), correspondence and other records regarding vital statistics registrations, records relating to finance and taxation, the Parking Authority, police and fire services, historical preservation within the City and the management of corporate records.

Also included are records relating to the administration and organizational development of the City. Some files from the Chief Administrative Officer can also be found in this series.

Also included in this series are plans relating to highway improvements and zoning of areas within the City.