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Archival description
United Church of Canada Toronto Conference
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Records of the Conference Executive

The Conference Executive is appointed by Conference with duties and powers as determined by the Conference. The Executive may for example be given the power to act for the Conference between its regular meetings or to act for the Conference by Commission. Series consists of minutes, 1926-1991, 1993-2018, (includes official signed Records of Proceedings) and correspondence, 1993-2018, of the Conference Executive, correspondence of the Conference President, 1988-2000, and clippings, 1933, 1969.

United Church of Canada. Toronto Conference

Records concerning ethnic ministries

Series includes correspondence/subject files relating to ethnic ministries, including; Becoming an Intercultural Church event, 2007, conflict transformation, 2002; Exploring Faith through the Eyes of Culturally Diverse People events, 2006-2009; and Ethnic Ministries’ history of Toronto Conference, 2009.

See also records of the Ethnic Ministries Committee (Series 4), records relating to Stewardship (Series 6/Subseries 4), and records relating to social justice (Series 6/Subseries 11)

United Church of Canada. Toronto Conference

Records of United Church Women

Series consists of records of the Toronto Conference United Church Women, including bylaws, 1970-2007, minutes, 1962-2001, 2003-2009, membership records, 1962-1967, annual reports, 1962-1965, 1968-1989, 1992-1996, 1998-2008, annual meeting records, 1964-1975, newsletters, 2002-2006, anniversary records, 1987-2002, biographies, [1994] and scrapbook, [1965-1966].

United Church of Canada. Toronto Conference

Records concerning Presbyteries and local churches

Series consists of predominantly correspondence, reports, service bulletins, and other records relating to Presbyteries and pastoral charges, within the boundaries of Toronto Conference, 1925-2007. These files were created and maintained predominantly by the Executive Secretary and other Conference administrative and program staff.

United Church of Canada. Toronto Conference

Records concerning chaplaincy

The Chaplaincy Coordinator, created circa 1983, enabled the Conference and its Chaplaincy Committee to initiate, support, hold accountable and celebrate a variety of chaplaincy services (hospitals, correctional and other institutions) within the boundaries of Toronto Conference. The position ceased to exist circa 1997.

Series consists of correspondence and reports regarding chaplaincies and chaplains in Toronto Conference, 1977-1997, Chaplaincy Coordinator reports, 1981-1997; and various ecumenical task group reports on chaplaincy, 1980-1992.

See also records of the Chaplaincy Committee (Series 4) and records of Mission Support Grants (Series 6/Subseries 7)

United Church of Canada. Toronto Conference

Records concerning Commissions, Hearings, and Appeals

Series consists of transcripts and other records of commissions, hearings and appeals, concerning predominantly personnel as well as congregational cases presented to the Conference and/or General Council, 1973-2009. For privacy purposes, the file names are listed in the corresponding accession file.

United Church of Canada. Toronto Conference

United Church of Canada Toronto Conference

  • CA ON00340 F1033
  • Fonds
  • 1925-2018

Fonds consists of the following series: Records of Proceedings, 1925-2018; records of the Conference Executive, 1926-2018; records of the Conference Executive Secretary, 1970-2018; records of Conference Committees, 1925-2010; records of Task Forces and Working Groups, 1951-2018; records of Conference program work, 1925-2008; records of Hearings, Commissions, and Appeals, 1973-2009; records of Toronto United Church Emergency Refugee Relief Board, 1984-1994; records of Ministerial and Lay Associations, 1931-1979; and records of United Church Women, 1962-2009.

United Church of Canada. Toronto Conference

Records of Conference programs

Series includes: records concerning Christian development/Christian formation, congregational life and leadership development, 1984-2008; records concerning camps, 1957-2008; records concerning communications, 1980-2008; records concerning stewardship, 1977-2008; records concerning finance, mission strategy and property, 1925-2008; records concerning corporations, 1961-2018; records concerning mission support grants and other grants/loans, 1974-2008; records concerning Presbyteries and Pastoral Charges, 1972-2002; records relating to personnel, 1974-2003; records concerning chaplaincy, 1977-1997; records concerning social justice, 1988-2009; and records concerning ethnic ministries, 2002-2009.

United Church of Canada. Toronto Conference

Records of proceedings

Series consists of the record of the Conference's annual meeting, referred to as "Minutes" until 1940 when it became the "Record of Proceedings." In addition to the minutes of the annual meeting, a Record of Proceedings may also include a history of the Conference, compiled minutes of the Executive Committee meetings for that year, reports and the agenda distributed prior to an annual meeting, a Conference directory and an index of motions. Series consists of official bound and signed minutes/records of proceedings, 1925-1968; unofficial published records of proceedings, 1969-1987, 1989-1991, 1995-2000, 2002-2007, 2009-2014; and annual meeting agendas and workbooks, 1965-1978, 1991-2007.

United Church of Canada. Toronto Conference

Records of the Executive Secretary

The Executive Secretary title was created in 1971, and was based on the former Secretary position: responsibilities included keeping a record of proceedings of the Conference; keeping an accurate roll of members and compiling other statistics concerning pastoral charges and ministers; conducting correspondence pursuant to the proceedings of the Conference; facilitating Presbytery procedures with training and support; acting as a resource person in new church development areas; and communicating and interpreting the policies and actions of the national Church Offices.

The Secretaries/Executive Secretaries of Toronto Conference have been: Rev. R.C. Tibb, 1925; Rev. W.J. Smith, 1926; Rev. G.W. Barker, 1927-1937; Rev. C.E. Dyer, 1938-1949; Rev. J.A.C. Kell, 1950-1958; Rev. A.G. Smith, 1959-1965; Rev. F.H. Stevens, 1966-1967; Beatrice Wilson, 1968; Rev. Paul H. Morris, 1969-1973; Rev. W.D. Lord, 1974; Rev. Lorne Taylor-Walsh, 1975-1990; Rev. George L. James, 1991; Dr. Helga Kutz-Harder, 1992-1994; Rev. Albion R. Wright, 1995; David Allen, 1996-2017, and Jody Maltby, 2017-2018.

Series consists of general correspondence, 1970-2005; and correspondence/subject files, including: annual meetings, 1986-2018, archives, 1986-2007, Bathhouse Raids in Toronto, 1981, Canadian Council of Churches, 1978-1980; casinos/lotteries, 1992-1993; Cedar Glen, 1992; Church Development Fund, 1986-2005; committee chairs workshop, 1998; Conference visioning, 2002-2006; Ethical investment in the Middle East, 2006; Five Oaks Centre, 2005; General Council, 1984-2000; Good Shepherd Community Church, 1986; Judicial Committee, 1984-1990; laity, 1977-1985; mailings to pastoral charges, 1989-2000; mailings to Presbyteries, 1991-2009; marriage, 1988-2007; Moderators’ visits, 1992-2002; Native Council of Canada, 1993; Ontario Coalition for Social Justice, 1990-1991; organizations, 1982-1991; petitions, 2002; Presbyterian Church in the Republic of Korea, 2015-2017; staff (including meeting minutes), 1983-2009; taxation (Willis Blair Commission), 1976; Toronto Conference Consultation on Authority and Interpretation of Scripture, 1991; Toronto Star, 1980; Unification Church, 1988, and volunteers, 1996.

United Church of Canada. Toronto Conference

Records of Task Forces and Working Groups

Series consists of minutes and other records of various task groups or special committees created by the Toronto Conference, including: Assets and Funding Task Group, 2009; Commission on Assessments, 2007-2009; Conference Office Relocation Committee, 1989-1993; Coordinating Group for Sexual Orientation, Lifestyles and Ministry, 1987; Cultural Diversity Task Group, 1992; Ethical Investment in the Middle East Task Group, 2003-2007; Global Living Working Group, 1977-1982; Living into Right Relations Circle, 2009-2018; Partner in Residence Program Task Group, 2003-2005; Pinawa Group (Residential Schools Reconciliation), 2007-2009; Priority Implementation and Overview Committee, 1991-1994; Priority-Setting Coordinating Group, 1980-1992; Proceeds of Property Task Group, 2004; Property Policies Task Force, 2006; Residential School Resource Team, 2000-2001; Resource Pool, 1982-1986; Restructuring Committee, 2007-2011; Special Committee on Hope Report, 1951-1952; Task Force to Assess Mission Support System, 1987-1988; Task Group on Covenants in Toronto Conference, 1991-1992;Task Group on Funding, 1999; Task Group on Structures and Frequency of Meetings, 1994-1999; and Use of Assets Task Group, 1998-1999.

United Church of Canada. Toronto Conference

Records concerning camps

Camping was under the supervision of the Mission of Canada Camping Committee ca. 1972 and then the Camping Subcommittee of the Christian Development Committee. The Camping Committee hired a Coordinating Director for Camping in the 1970s to communicate directly with camps within the boundaries of Toronto Conference, to organize staff training events, and to report to Conference and to Committee on camping ministry. By 1996, this work became part of the Conference Minister for Christian Development with Youth and Young Adults, Camping and Children portfolio. In 2001, the position became Conference Minister for Christian Formation and Congregational Development, Camping.

Series consists of correspondence files of the Coordinator Director for Camping, 1971-1989, correspondence files of the Conference Minister for Christian Development, including reports and surveys, 1990-1996, and files, including minutes, reports, and marketing materials, of camps within Toronto Conference, including: Camp Big Canoe, 1967-2000; Camp Cedar Glen (includes Camp Kehoe), 1967-1974; Camp Friendly Acres, 1961, 1970; Camp Lorrain, 1970-1974; Camp Simpresca, 1970-1998; Lake Scugog Camp, 1962-2008; Ryde Lake Camp, 1970-1973; Sparrow Lake Camp, 1969-2007; and Wesceneaskin, 1957-2006.

See also records of Camping Committee (Series 4) and records of the Conference Minister for Christian Development (Series 6/Subseries 1)

United Church of Canada. Toronto Conference

Records concerning finance, mission strategy, and property

Series includes financial journal, 1925-1957, financial correspondence and reports, 1974-1988, mission strategy correspondence, 1989-1995; mission and financial support correspondence, 1992; bequests and endowments, 1976-2009; funds and funding, 1981-2003; Multi-Faith Advisory Committee for Seniors, 1989-1990; National Mission Support Consultation, 1998-2000; National Mission Strategy Consultation, 1999; Ontario/Quebec Native Ministries Council, 1988-1990; Extra Appeals and Special Campaigns, 1989-1995; mission strategy, 1977-1992; Mission and Service Fund, 1991-1994; and correspondence files regarding real property, 1962-2008.

See also records of related Conference Committees (Series 4) and records of corporations (Series 6/Subseries 6)

United Church of Canada. Toronto Conference

Records concerning corporations

Incorporated ministries within the boundaries of Toronto Conference focused on mission work relating to housing, child care, credit unions, camps, community organizing, and extension councils. Oversight of the incorporated ministries, originally under the Presbyteries, became the responsibility of Conference in 2007.

Series consists of files, including correspondence, reports, financial statements, and/or letters patent, of incorporated ministries within the boundaries of Toronto Conference, 1961-2018 The files were created mostly by the Executive Secretary and the Conference Minister of Mission Strategy.

United Church of Canada. Toronto Conference

Records concerning social justice

Social justice work at Toronto Conference was the responsibility of particular Conference Committees, including Church in Society and World Affairs (previously World Outreach) and their subcommittees. Conference Minister of Christian Development supported the work relating to social justice at the Conference level in 1988. In 1998, a new position of Conference Minister for Social Justice and Ethnic Ministries took on this work. Following the reorganization of Toronto Conference in 2009, a new position of Social Justice Animator was created.

Series consists of general correspondence, predominantly of the Conference Minister for Social Justice and Christian Development, 1988-1993, 2004-2005; and correspondence/subject files relating to social justice issues, locally, nationally and internationally, including: aboriginal rights, 1990-2008; accessibility issues, 1992-1993; Afghanistan war, 2007; affirming congregations, 204; Canadian Ecumenical Anti-Racism Network, 2002-2005; Caribbean and North American Council for Mission, 2005; child poverty, 006; Coordinating Committee of Ontario Conferences, 1992-1994; Democratic Republic of Congo, 2003; Dove Tales, 2003-2005; Economy, 1994; Faith-based schools, 2007; Gulf War, 1990-1991; International AIDS Conference, 2005-2006; Iran, 2007; Justice Global and Ecumenical Relations, 2002-2009; marriage, 2003-2005; Metropolitan Action Committee on Violence Against Women and Children, 2004-2005; Minimum wage, 2007; Oka, 1990; Operation Christmas Child, 2002-2005; Royal Commission on Learning, 1994-1994; September 11, 2001; Tsunami, 2005; Social Justice Network of Ontario Conferences, 2004-2009; Social justice events, 1999-2006, and United Church Women, 2003-2004.

See also records of the Executive Secretary (Series 3) and records of the Church in Society Committee and World Affairs Committee (Series 4).

United Church of Canada. Toronto Conference

Records concerning stewardship

Program staff responsible for stewardship provided counsel, training and administrative support to Toronto Conference and presbyteries in the area of stewardship of the church’s resources. It fell under the responsibility of the Stewardship Committee with the support of the assigned Conference Minister. From 1976-1978, it was the responsibility of the Conference Minister for Mission Strategy and Stewardship. From 1979 to the mid-1990s, it was the responsibility of the Conference Minister for Stewardship and Communication. The program work for a short period in the 1990s shared a portfolio with Ethnic Ministries. Stewardship then became part of the work of the Conference Minister for Christian Formation and Congregational Development in 2001.

Series consists of correspondence of the Minister of Stewardship and Communication, 1990-1994; general correspondence and subject files, 1977-2007; records regarding Presbytery concerns, 1980-1995; Mission and Service Fund, 1991-2008; Mission and Service Interpreters’ Program, 1986-1990; and Stewardship workshops and events, 1984-2008.

See also Records of Stewardship Committee and Financial Stewardship Overview Group (Series 4) and Records of Finance, Mission Strategy and Property (Series 6/Subseries 5).

United Church of Canada. Toronto Conference

Records concerning mission support projects and other grants/loans

Series consists of summaries, applications, correspondence, reports, and financial records of Mission Support Grants recipients (including Conference bodies, local churches, mission units and community organizations), 1975-2008; applications and correspondence with recipients (including local churches, mission units, and community cooperatives) of Capital Assistance Funds, 1975-2006; applications of recipients (including centers of education, groups and individuals) of the Cedar Glen Fund, 2005-2008; application forms, data and summaries of the Investment in People Fund (learning opportunities for lay people), 1982-2000; policies and procedures, correspondence and applications for Life Long Learning Fund, 1991-2000; applications, correspondence and reports of recipients of Ventures in Mission funding for church development/redevelopment, 1986-2000; and correspondence and reports of other grants, loans and funds including Watkins Fund for Senior Adults), 1988-2001.

Files were predominantly created and maintained by the Conference Minister for Mission Strategy and associated committees.

See also Records of the Mission and Support Grant Committee and Life Long Learning Committee (Series 4), and Records of Conference Minister for Mission Strategy (Series 6/Subseries 5)

United Church of Canada. Toronto Conference

Records relating to personnel

The position of Conference Minister for Pastoral Care and Counsel was created in 1975 to consult pastoral charges with personnel matters, to provide administrative support in the area of Ministry, Personnel and Education, and to be a liaison with the Presbytery Pastoral Relations Committees. This position had been later named, Personnel Officer, Conference Minister for Personnel Policy and Support and then lastly Personnel Minister. There were at times two positions responsible for personnel.

Series consist of correspondence and subject files relating to personnel, created predominantly by the Conference Minister for Pastoral Care and Counsel, and later the Personnel Officer, 1976-2003; Conference Staff reviews, 1975-1994; and ministry personnel files, 1974-2003.

See also records of the Executive Secretary (Series 3) and records of the Ministry, Personnel and Education Coordinating Group and subcommittees (Series 4)

United Church of Canada. Toronto Conference

Records of the Toronto United Church Emergency Refugee Relief Board

The Toronto United Church Emergency Refugee Relief Board was initially active as a committee to provide assistance to individual political refugees; in 1987 its mandate was expanded and it was formally constituted as a mission unit of Toronto Conference. On May 11, 1994 the TUERRB united with Working Group on Refugee Resettlement.

Series consists of minutes, reports, correspondence, and photographs of the Toronto United Church Emergency Refugee Relief Board, 1984-1994

United Church of Canada. Toronto Conference

Records of ministerial and lay associations

The Toronto Ministerial Association of the United Church of Canada was active from at least 1934 and was later renamed The Toronto and Toronto District Ministerial Association in 1944. The association, made up of ministers from presbyteries in Toronto would meet monthly. Speakers were regularly planned to discuss theology and social issues, including temperance. Beginning in the 1930s, the Ministerial Association established a Committee on Assistance to Coloured Churches. This Committee collected funds for mainly the British Methodist Episcopal Church and the African Methodist Episcopal churches in Toronto until the early 1940s. The Association began to meet infrequently by mid 1960s. It is unknown when it officially disbanded.

The principal function of the Toronto Conference Lay Association was the planning of the Conference annual meeting. The Lay Association disbanded in 1963 following General Council’s assignment of these tasks to the Coordinating Committee for Lay Activities.

The Minister’s Wives Association was active at least from 1932. The association disbanded after their 1979 April 25 meeting due to declining membership.

Series consists of correspondence and newsletters of AOTS, 1983-1991; minutes of Deaconess Board, 1931-1934; minutes and correspondence of the Toronto/Toronto and District Ministerial Association, 1934-1965; correspondence and financial records of the Ministerial Association’s Committee on Assistance to Coloured Churches connected with the British Methodist Episcopal Church of Canada, 1934-1945; minutes, correspondence and scrapbooks of the Minister’s Wives Association, 1931-1979; minutes of the Porcupine Ministerial Association, 1939-1949; minutes and attendance books of the Lay Association, 1947-1963;

United Church of Canada. Toronto Conference

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