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Archival description
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Construction Drawings
CA ON00372 384 · Series · 1948, 1969-1992
Part of City of Thunder Bay fonds

This series includes contract drawings and some textual material relating to the construction of buildings, structures, sewers, roads and watermains.

The records have been organized by project and date and also include some miscellaneous items which have been identified.

TBayTel General Ledger
CA ON00372 402 · Series · 1992-1998
Part of City of Thunder Bay fonds

These records were scheduled as TS156 General Ledger. They were maintained in the Finance & Administration Division of TBayTel and then transferred to the City of Thunder Bay records centre for inactive storage as per their retention schedule. In 1999, this series was superceded by SAP.

The purpose of these records is to serve as a listing of all account balances. The fiche indicate the account location number code, account description, source code, posting date and the amount.

Council Resolutions
CA ON00372 410 · Series · 1984-2001
Part of City of Thunder Bay fonds

Under the Municipal Act (2001), City Council votes on the passing of new by-laws and the amendment of existing by-laws in Council meetings, based on recommendations and advice from the Office of the City Clerk. Council also delegates statutory responsibilities to subcommittees, and through Committee of the Whole Meetings, Council discusses critical issues covering the broad mandate of the City. It is through Council Meetings that decisions are made and resolutions are achieved on the matters discussed in Committee of the Whole Meetings. Resolutions serve as a record of the motions carried and lost by City Council through Council Meetings.

Mayors presiding over Council in the time reflected in this series include Walter Assef (1973-1978 and 1981-1985). The Office of the City Clerk is responsible for maintaining the records of proceedings for Council.

Series consists of duplicate meeting minutes of City Council and attached resolutions for each meeting. Each resolution is signed by the councilors responsible for moving and seconding the resolution. It is also signed by the Mayor or Chairman of the council meeting and the City Clerk.

Each file contains an index in the front explaining which meetings and dates are included in each individual file.

CA ON00372 431 · Series · 1986-1995
Part of City of Thunder Bay fonds

Quality Management / Quality Assurance programs are run in a coordinated fashion in all operating Homes. Some files relate only to a particular location while some deal with policy across all.

Most notably, the Quality Management program and program revisions are being preserved. The program details the mandate for the Homes for the Aged, and subsequently, the standards for specific sections (Administration, Dietary Services, Housekeeping, Laundry, Nursing, Maintenance, Recreational, Pastoral). Similarly, a number of sectional Quality Assurance handbooks are being preserved.

Additionally, there are minutes, agendas, and reports that reflect the committee work being conducted to maintain quality in the homes (e.g. Medical Advisory Committee or the Health and Safety Committee), and a number of focus group activities produced completed surveys and questionnaires that show tenants’ satisfaction with the services provided at Thunder Bay’s Homes for the Aged.

CA ON00372 433 · Series · 1975-1999
Part of City of Thunder Bay fonds

Administrative files of the Facilities and Equipment division of Transportation and Works. Facilities and Equipment becomes Facilities and Fleet Department.

Series consists of supervisor's meeting minutes, committee minutes, organization charts, correspondence, health and safety records, and a number of Y2K compliance reviews. Additionally, the series contains SMT/DMT meeting minutes. Although the records are not necessarily indicative of the operation of the Facilities & Equipment Division, they are informative of the City's managerial decisions and ongoing initiatives.

CA ON00372 444 · Series · 2000
Part of City of Thunder Bay fonds

The Sister Cities Advisory Committee's mandate is to develop, implement and coordinate the Thunder Bay Municipal Twinning Program. The program aims to promote cross-cultural understanding, municipal and technical cooperation and economic development opportunities. Officially formed in December 2006, the Committee reports to City Council through the Office of the City Clerk.

Series consists of photographs and related documentation regarding the Sister Cities Millennium Festival, held in the summer of 2000, and a photographic inventory of artifacts donated by Thunder Bay's Sister Cities. Also included in this series are gifts donated by delegates of the cities who participated in the Sister Cities program.

Assessment Rolls
CA ON00372 40 · Series · 1970-2010
Part of City of Thunder Bay fonds

The Office of the City Clerk reports to the City Manager and is responsible for maintaining all
legislative and administrative requirements necessary for the effective functioning of the City.
The primary responsibilities of the Office of the City Clerk include managing the registration
of vital statistics information, preparing agendas for City Council and providing advice to
Council regarding the policies and operations followed by the City. Another major
responsibility of the Office of the City Clerk is to oversee the assessment of property tax.
Assessment Rolls are compiled each year by the Municipal Property Assessment Corporation
(MPAC), the provincial government body responsible for the assessment of property value for
properties in all municipalities across Ontario. The City Clerk directs the certification and
amendment of Assessment Rolls prepared by MPAC each year within the City of Thunder
Bay. The information recorded in the Assessment Rolls is used by the City to calculate
municipal property taxes.

Series consists of Assessments Rolls covering residential, commercial and government owned
properties. Assessment Rolls include the following information: parcel number, name and
mailing address, religion, location and description of the property being assessed, school zone
including school support, tax class, total valuation, exempt distribution and taxable
distribution. Earlier Assessment Rolls from this series may include additional information
such as; marital status, occupation and year of birth. Recent Assessment Rolls also specify
whether or not there were any changes in property ownership for the years that the Assessment
Roll covers.

The Assessment Rolls are arranged by ward and subdivision. Assessment Rolls produced
between 1970 and 1979, are divided into wards for Fort William, Port Arthur, McIntyre
(Shuniah) and Neebing. Later Assessment Rolls, from 1980 onward, are divided into seven
different wards; McIntyre, Neebing, Current River, Northwood, McKellar, Red River and
Westfort.

Assessment Rolls can also be navigated by municipal address and name for the years 1976 –

  1. See Related Series: Series 41: Street Indexes to Assessment Rolls; and Series 42: Name
    Indexes to Assessment Rolls.

Also included in this series are Supplementary Assessment Rolls and Total Current Value
Rolls. Supplementary Assessment Rolls detail changes in ownership and provide information
on proportionate assessments for new property owners. Total Current Value Rolls include
statistical information on the total assessed values for properties which have been divided into
the following categories; residential (includes English and French separate school and public
school), commercial, office building, industrial, exempt, parking lot and multi-residential.

CA ON00372 261 · Series · 1970-1998
Part of City of Thunder Bay fonds

This series includes records relating to planning and management of city parks, recreation program and facilities, policies, studies, correspondence and memoranda, as well as minutes of committee upon which the community recreation manager served, such as the Joint Health and Safety Committee.

CA ON00372 316 · Series · 1965-2004
Part of City of Thunder Bay fonds

Thunder Bay Fire Rescue was established in 1970 alongside the amalgamation of the former municipalities of Port Arthur, Fort William, Shuniah (McIntyre), Neebing and Paipoonge. At the time of amalgamation the department was known as the Thunder Bay Fire Department and was headed by a Fire Chief who reported to the City Coordinator. The department consisted of four key divisions including Fire Suppression, Fire Prevention, Training, and Mechanical, each presided over by a head officer. The department also maintained an administrative support division. In 1975, following the reorganization of the City, the Fire Chief reported to the Chief Administrative Officer. In 1980, the Fire Department became a sub-department of Engineering and Operations and the Fire Chief reported to the Director, Engineering and Operations.

The organizational structure of Thunder Bay Fire Rescue, at 2011, consists of the following divisions; Fire Prevention and Investigation, Apparatus and Equipment, Fire Suppression, Training, and Administration. Each division is led by a Director and is overseen by the Fire Chief and Deputy Fire Chief. Thunder Bay Fire Rescue is positioned under Community and Emergency Services and reports to the General Manager of this department. The key responsibilities of the department include fire suppression, emergency planning, auto extrication, handling of hazardous materials, industrial accidents, medical assistance, fire prevention (including education and awareness strategies), investigations and rescue operations in situations that involve high and low angles, water and ice and confined spaces.

The first Fire Chief for the Thunder Bay Fire Department was Walter J. Drew, followed by Jack L. Bryant, A.J. (Al) McDevitt and J.A. Hammer. The current Fire Chief is John Hay.

Series consists of records of Thunder Bay Fire Rescue (previously the Thunder Bay Fire Department) and include annual reports, by-laws, policies and notifications, memoranda, correspondence and meeting minutes. Annual Reports relate to the planning, administration and management of the department and include information about the development of policies, projects undertaken by the department and major incidents experienced by the department within the designated year. Annual Reports also provide statistical information on the operations of the department. In addition to Annual Reports, the notices included in this series describe the rules and regulations set out for fire personnel on a variety of different issues.

Other records predominant in this series include meeting minutes of the Advisory and Operational Committee and the Joint Consultation Committee. These committees generally consisted of the Fire Chief, other division heads and platoon captains and related to operational issues concerning the department.

Also included in this series are meeting minutes of the Thunder Bay District Mutual Fire Aid Association and the Thunder Bay Emergency Measures Organization. These affiliated, yet distinct, organizations were established to further the development of fire prevention, safety and emergency response measures in the area. These organizations consisted of members from fire departments and related emergency services departments across the district of Thunder Bay, and other City officials and representatives.

Records pre-dating amalgamation are the records of affiliated organizations that were operating prior to the amalgamation of the City of Thunder Bay.

Bridge Drawings
CA ON00372 385 · Series · 1947, 1988-1994
Part of City of Thunder Bay fonds

This series includes copies of blueprints of bridges located in the City of Thunder Bay, as well as some textual material.

City Manager's Files
CA ON00372 412 · Series · 1986-2004
Part of City of Thunder Bay fonds

Under the Municipal Act (2001), the City Manager is responsible for the overall management and control of the municipal government and the general administration and direction of all departments within the City. Reporting directly to City Council, the City Manager performs research on behalf of Council and provides advice to Council with regard to the development of business plans, programs, policies, procedures and the overall objectives of the City. The City Manager also works with City Council in the development of long term strategic plans.

Departments currently reporting directly to the City Manager include Corporate Communications and Strategic Initiatives, Human Resources and Corporate Safety, Management Studies and the Office of the City Clerk. As of September 2011, Emergency Medical Services, Internal Audit and Continuous Improvement no longer report to the City Manager. The City Solicitor and Corporate Council also report to the City Manager and City Council.

In 1975, a major review of the organizational structure of The City of Thunder Bay was performed. As a result of this review, the position of Chief Administrative Officer was created to replace the role of the City Coordinator. With the implementation of a Chief Administrative Officer, long term corporate and strategic planning became a primary function of the position. The title of City Manager replaced the title of Chief Administrative Officer.

Previous City Managers include: Bruce Thom (1994 – 1996); Brian McRae (1998 - 2002); Robert Petrie (2003 - 2007); and Tim Commisso (2008 - present).

Series consists of records of the City Manager covering a range of topics including, reports and correspondence relating to the management of departments under the City Manager’s control, records relating to the development of the Fast Forward Plan from 2000, reference material relating to the development of strategic plans, organizational charts and other records relating to planning and corporate structuring of the City, correspondence with associations and other levels of government relating to the development of regional boards addressing community issues and economic development in the area, correspondence with other
municipalities in the northwestern Ontario region regarding activities and corporate structuring.

Thunder Bay Summer Camps
CA ON00372 463 · Series · 1971-1996
Part of City of Thunder Bay fonds

The series contains a number of manuals - camp counsellors' and directors', the Director's Annual Final Reports, photographs and scrapbooks from the Day Camps, Winter Carnival files and a number of related and miscellaneous Parks and Recreation slides.

CA ON00372 244 · Series · 1976-1994
Part of City of Thunder Bay fonds

On April 1st, 1977, the Thunder Bay Water Pollution Control System was transferred from the Ministry of Environment to the City of Thunder Bay. The system consisted of two primary treatment facilities. One was located on Atlantic Avenue in the South Ward, the other was located on Main Street in the North Ward. In November 1977, the expansion of the south plant was finished, and the north plant ceased from operation. In 1999, the City of Thunder Bay adopted the Pollution Prevention and Control Plan. The treatment process utilized at the plant was upgraded. In 2004, the City of Thunder Bay received a $25-million joint funding from the Government of Canada, which marked that the Thunder Bay Wastewater Treatment Project entered into a new phase. This funding will be used to upgrade the Water Pollution Control Plant from primary to secondary treatment and allows the city to complete the work required to improve the sewer collection system and enhance the sewage treatment process.

This series consists of Daily Operational Log and Daily Inspection Reports.