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Finance
CA ON00279 HF01-SF01-S002 · Series · 1852-1965
Part of St. Mary's Orphanage sous-fonds

This series provides information about the daily expenses of running St. Mary’s Orphanage. For individual fostered children, information is given about the promised rate, the amount of board money actually received, who paid for the child’s stay, as well as how long the child remained in the care of the Sisters. Receipts and disbursements show the orphanage’s total expenses for 1958 and 1959. These documents provide information about how many boys versus girls were in the Sisters’ care, as well as the ages of the children. The public welfare accounting forms give details about each individual child, including age, rate per week, admission and discharge date, and the number of days in care. Additional information can be found in the records of orphan fees books (1902-1926 and 1925-1944). These books outline payment information regarding individual orphans’ care. Applications for provincial aid, Orphan Festival financial reports, and general financial reports also make up this series. Cash statements are provided for the period covering 1935 to 1940. These detail information such as the amount of money spent on clothing and feeding the children, Orphans’ Festival expenses, and general bills. The series also shows the amount of fees received from parents, the city of Hamilton, the Orphans’ Festival, and provincial government grants. The 1957 to 1965 journal lists items from the orphanage’s accounts payable and receivable. Items include bread, cereals, coal, water, and grant money. There are also receipt books that cover the years 1930 to 1943. These books give an in-depth look at what the Sisters were purchasing to run the orphanage.

Regulatory Compliance
CA ON00279 HF01-SF01-S003 · Series · 1922-1965
Part of St. Mary's Orphanage sous-fonds

This series provide information about government regulations for orphanages in Ontario, including the 1965 Children’s Institutions Act and Regulations. These documents outline the rules surrounding the care of orphaned and fostered children. Detailed criteria had to be met. There are sections including general health and well-being, medical and dental care, nutrition, and clothing. Financial activities also had to be carried out within accordance to the law. Information about budgets, audits, and financing can also be found in these records. Annual inspections of the orphanage were done by the Department of Public Welfare. The inspection reports provide information about building safety, dietary conditions, and the physical and mental well-being of the children.

Correspondence
CA ON00279 HF01-SF01-S004 · Series · 1925-1987
Part of St. Mary's Orphanage sous-fonds

Correspondence on varied matters can be found in this series. A May 9, 1939 letter from Mother Marguerite to Hamilton Mayor William Morrison discusses the one year “experiment” where the Sisters placed children in outside foster homes. There are also letters which discuss financial activities. An August 6, 1940 letter from the Hamilton Community Fund to Mother Marguerite states that $5,000 was bequeathed from the estate of the Honourable George Lynch-Staunton to be used to help fund the cost of the laundry. There is also correspondence between the orphanage and the Catholic Welfare Bureau regarding an increase in grant money for institutions caring for children. A 1959 letter written by the Mount St. Joseph Educational Committee discusses the higher education opportunities made available to orphaned children. A 1987 letter from Sullivan, Festeryga, Lawlor & Arrell discusses the Sisters setting up an informal voluntary disclosure registry.

Vital Records
CA ON00279 HF01-SF01-S009-02 · Subseries · [before 1960]
Part of St. Mary's Orphanage sous-fonds

This sub-series is comprised of baptismal certificates, summaries of individual information, and note cards detailing when the child was admitted into the orphanage. These note cards also give, in some cases, the reason for admission and family and health information.