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This series contains records relating to the Thunder Bay/Duluth Friendship Games, including advisory committee minutes, correspondence, arrangement details, event schedules, media releases, newspaper clippings, photographs. Series also includes records relating to the Summer in the Parks event.

This series includes contract drawings and some textual material relating to the construction of buildings, structures, sewers, roads and watermains.

The records have been organized by project and date and also include some miscellaneous items which have been identified.

Under the Municipal Act (2001), City Council votes on the passing of new by-laws and the amendment of existing by-laws in Council meetings, based on recommendations and advice from the Office of the City Clerk. Council also delegates statutory responsibilities to subcommittees, and through Committee of the Whole Meetings, Council discusses critical issues covering the broad mandate of the City. It is through Council Meetings that decisions are made and resolutions are achieved on the matters discussed in Committee of the Whole Meetings. Resolutions serve as a record of the motions carried and lost by City Council through Council Meetings.

Mayors presiding over Council in the time reflected in this series include Walter Assef (1973-1978 and 1981-1985). The Office of the City Clerk is responsible for maintaining the records of proceedings for Council.

Series consists of duplicate meeting minutes of City Council and attached resolutions for each meeting. Each resolution is signed by the councilors responsible for moving and seconding the resolution. It is also signed by the Mayor or Chairman of the council meeting and the City Clerk.

Each file contains an index in the front explaining which meetings and dates are included in each individual file.

On April 1st, 1977, the Thunder Bay Water Pollution Control System was transferred from the Ministry of Environment to the City of Thunder Bay. The system consisted of two primary treatment facilities. One was located on Atlantic Avenue in the South Ward, the other was located on Main Street in the North Ward. In November 1977, the expansion of the south plant was finished, and the north plant ceased from operation. In 1999, the City of Thunder Bay adopted the Pollution Prevention and Control Plan. The treatment process utilized at the plant was upgraded. In 2004, the City of Thunder Bay received a $25-million joint funding from the Government of Canada, which marked that the Thunder Bay Wastewater Treatment Project entered into a new phase. This funding will be used to upgrade the Water Pollution Control Plant from primary to secondary treatment and allows the city to complete the work required to improve the sewer collection system and enhance the sewage treatment process.

This series consists of Daily Operational Log and Daily Inspection Reports.

Contains reports and studies prepared primarily by consultants for Engineering Division and other City departments related to a variety of projects. Topics include traffic, water treatment, landfills, soil quality, and urban planning, among others. Most reports are post-1970 but the series also includes reports prepared for the former Cities of Fort William and Port Arthur.

Administrative files of the Facilities and Equipment division of Transportation and Works. Facilities and Equipment becomes Facilities and Fleet Department.

Series consists of supervisor's meeting minutes, committee minutes, organization charts, correspondence, health and safety records, and a number of Y2K compliance reviews. Additionally, the series contains SMT/DMT meeting minutes. Although the records are not necessarily indicative of the operation of the Facilities & Equipment Division, they are informative of the City's managerial decisions and ongoing initiatives.

Thunder Bay Fire Rescue (previously known as the Thunder Bay Fire Department) is positioned under Community and Emergency Services and reports to the General Manager of this department. The key responsibilities of the department include fire suppression, fire prevention, responding to fires, explosions, auto extrications and hazardous material spills, rescues involving industrial accidents, rappelling, water/ice, urban search and rescue and confined space and emergency planning.

Most of the files in Accession 2013-21 relate to hotels or motels. Included in these records are fire safety plans, inspection reports, building audits, building information sheets, chronology reports, correspondence, memoranda, a few fire reports, photographs and building plans.

Thunder Bay Fire Rescue was established in 1970 alongside the amalgamation of the former municipalities of Port Arthur, Fort William, Shuniah (McIntyre), Neebing and Paipoonge. At the time of amalgamation the department was known as the Thunder Bay Fire Department and was headed by a Fire Chief who reported to the City Coordinator. The department consisted of four key divisions including Fire Suppression, Fire Prevention, Training, and Mechanical, each presided over by a head officer. The department also maintained an administrative support division. In 1975, following the reorganization of the City, the Fire Chief reported to the Chief Administrative Officer. In 1980, the Fire Department became a sub-department of Engineering and Operations and the Fire Chief reported to the Director, Engineering and Operations.

The organizational structure of Thunder Bay Fire Rescue, at 2011, consists of the following divisions; Fire Prevention and Investigation, Apparatus and Equipment, Fire Suppression, Training, and Administration. Each division is led by a Director and is overseen by the Fire Chief and Deputy Fire Chief. Thunder Bay Fire Rescue is positioned under Community and Emergency Services and reports to the General Manager of this department. The key responsibilities of the department include fire suppression, emergency planning, auto extrication, handling of hazardous materials, industrial accidents, medical assistance, fire prevention (including education and awareness strategies), investigations and rescue operations in situations that involve high and low angles, water and ice and confined spaces.

The first Fire Chief for the Thunder Bay Fire Department was Walter J. Drew, followed by Jack L. Bryant, A.J. (Al) McDevitt and J.A. Hammer. The current Fire Chief is John Hay.

Series consists of records of Thunder Bay Fire Rescue (previously the Thunder Bay Fire Department) and include annual reports, by-laws, policies and notifications, memoranda, correspondence and meeting minutes. Annual Reports relate to the planning, administration and management of the department and include information about the development of policies, projects undertaken by the department and major incidents experienced by the department within the designated year. Annual Reports also provide statistical information on the operations of the department. In addition to Annual Reports, the notices included in this series describe the rules and regulations set out for fire personnel on a variety of different issues.

Other records predominant in this series include meeting minutes of the Advisory and Operational Committee and the Joint Consultation Committee. These committees generally consisted of the Fire Chief, other division heads and platoon captains and related to operational issues concerning the department.

Also included in this series are meeting minutes of the Thunder Bay District Mutual Fire Aid Association and the Thunder Bay Emergency Measures Organization. These affiliated, yet distinct, organizations were established to further the development of fire prevention, safety and emergency response measures in the area. These organizations consisted of members from fire departments and related emergency services departments across the district of Thunder Bay, and other City officials and representatives.

Records pre-dating amalgamation are the records of affiliated organizations that were operating prior to the amalgamation of the City of Thunder Bay.

Quality Management / Quality Assurance programs are run in a coordinated fashion in all operating Homes. Some files relate only to a particular location while some deal with policy across all.

Most notably, the Quality Management program and program revisions are being preserved. The program details the mandate for the Homes for the Aged, and subsequently, the standards for specific sections (Administration, Dietary Services, Housekeeping, Laundry, Nursing, Maintenance, Recreational, Pastoral). Similarly, a number of sectional Quality Assurance handbooks are being preserved.

Additionally, there are minutes, agendas, and reports that reflect the committee work being conducted to maintain quality in the homes (e.g. Medical Advisory Committee or the Health and Safety Committee), and a number of focus group activities produced completed surveys and questionnaires that show tenants’ satisfaction with the services provided at Thunder Bay’s Homes for the Aged.