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Sousfonds consists of minutes of meetings of the Board and their various subcommittees along with correspondence, reports, financial records, recommendations for staff appointments, curriculum vitae, hospital by-laws and other documentation referred to in the minutes. Sousfonds reflects the involvement of the Board with the establishment and maintenance of the Ontario Cancer Institute/Princess Margaret Hospital, and the Board's relationship with the University of Toronto and other teaching hospitals. Files are arranged in series by committee, and then chronologically by date, as per original binders. Minutes of the Board had been kept in nine separate binders, within which minutes were filed in reverse chronological order. In addition, minutes from the Executive Committee comprised six separate binders, minutes of the Budget and Finance Committee comprised two separate binders and minutes from smaller subcommittees had their own individual binders. All files have been arranged in chronological order. The Office of the Secretary to the Board records have not been altered.

Sousfonds includes 17 series.

SF1:1) Board of Trustees [Members of OCI] minutes
SF1:2) Executive Committee minutes
SF1:3) Budget & Finance Committee [Finance & Audit Committee] minutes
SF1:4) Joint Conference Committee minutes
SF1:5) Board Development Committee minutes
SF1:6) Quality & Resource Management Committee minutes
SF1:7) Public Relations Committee minutes
SF1:8) Building Management Committee
SF1:9) Surgical Oncology [Ad Hoc Committee of the Board]
SF1:10) OCI Audit Committee minutes
SF1:11) PMH – University Joint Relations Committee minutes
SF1:12) Board Planning Committee minutes
SF1:13) OCI/PMH Board Research Committee minutes
SF1:14) PMH Trust / Foundation minutes
SF1:15) Board Books
SF1:16) Retreat Books
SF1:17) Office of the Secretary to the Board records

Series consists of minutes of meetings of the Executive Committee of the Board and its subcommittee meeting minutes. Series includes minutes from the following subcommittee: Department Heads & Senior Staff Committee. Files are arranged by committee, and then chronologically by date, as per original binders. Minutes of the Executive Committee of the Board had been kept in eight separate binders, within which minutes were filed in reverse chronological order. Files have been arranged chronologically by date. There is one subseries:

2A) Department Heads & Senior Staff Committee

Subseries consists of minutes from the Department Heads & Senior Staff Committee. The minutes comprised three separate binders, within which minutes were filed in reverse chronological order. Files have been arranged chronologically by date.

There is a gap in the records from 1983-1989.

Subseries consists of minutes of meetings of the OCI/PMH Pension Committee, a subcommittee of the Finance Committee of the Board. The minutes were kept in one binder, within which, minutes had been arranged in reverse chronological order. Files have been arranged chronologically by date.

Series consists of minutes of the Joint Conference Committee of the Board. Minutes of the Board had been kept in one separate binder, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

Series consists of minutes of for the Surgical Oncology [Ad hoc Committee of the Board] from 1987 to 1988.

Series consists of minutes of meetings of the Princess Margaret Hospital – University Joint Relations Committee.

Series consists of minutes of meetings of the Board Research Committee for January and February of 1996.

Subseries consists of the most current Board of Directors Handbook that was kept on file in the Office of the Board Secretary.

The handbook consisted of seventeen sections, which have been arranged into two file folders.

Subseries consists of the November 1992 report of the Board Utilization Task Force.

Subseries consists of the office files of the Secretary to the Board. Some of the contents include the Joint Steering Committee (which includes the G.E. King correspondence), Files on Board and Former Board Members (SF1: 17E.1 - .36), Board Orientation Package, Board Constitution & Development (SF1: 17E.107 -.110), Board Policies & Procedures (SF1: 17E.111, .121), In-camera meetings of the Board (SF1: 17.130), Board Correspondence - with the Ministry of Health and miscellaneous(SF1: 17E.92 -.95, .100 - .102, .103 - .105), Strategic Planning (SF1: 17E.79 - .80), Advisory Board Members (SF1: 17E.37 - .40), the Community Advisory Committee, Department Heads and Senior Staff Committee, By-laws and Accreditation (SF1: 17E.49 -.76, .116 - .120), AMGEN Inc. (SF1:17E.63), original signed documents regarding the legal name change from "P.M.H. Trust" to "The Princess Margaret Hospital Foundation" (SF1: 17E.76), PMH Foundation History (SF1: 17E.98), Provincial Cancer Society (SF1: 17E.87 - .91), Media relations policy for PMH staff (SF1: 17E.97), Royal visits (SF1: 17E.21, .92-.93, and .96) and Patient Letters.

The files were in two different filing cabinets and some boxes; it is suspected the original order is not completely intact. The file order has not been tampered with in the archival arrangement. Original file titles were retained in the box and file lists.

Series consists of minutes of the Ambulatory Care Committee of the Medical Advisory Committee. Minutes of the Ambulatory Care Committee had been kept in two separate binders, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date. File SF2: 2.55 has an agenda and supporting material only, no minutes.

Series consists of minutes of the Budget & Finance Committee of the Medical Advisory Committee for part of 1993 as well as notifications that the committee was to disband. Minutes of the Budget & Finance Committee of the Medical Advisory Committee had been kept in one binder, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

File SF2: 3.6 contains supporting documentation only, no minutes.
File SF2: 3.7 contains an agenda only, no minutes.
File SF2: 3.8 contains notifications of and cancellations of meetings as well as the disbandment of committee notice.

Series consists of minutes of the Infection Control Committee of the Medical Advisory Committee. Minutes of the Infection Control Committee had been kept in one binder, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

Series consists of minutes of the Medical Records Committee of the Medical Advisory Committee. Series reflects the committee’s role in developing, maintaining, and reviewing policies and procedures pertaining to the registration of patients, the confidentiality of patient information, and the documentation concerning the follow-up of patients. Series also reflects the committee’s role in developing and monitoring an efficient system of making medical charts available to Medical Staff. Minutes of the Medical Records Committee had been kept in two separate binders, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

Series consists of minutes of the PMH Resident Committee from 1975-1982. Minutes of the committee had been kept in one binder, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

Series consists of minutes of the Inpatient Care Subcommittee from 1976 to 1982. Minutes of the committee had been kept in one binder, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

Series consists of correspondence, reports on patient education and minutes of the Patient Education Committee from 1981 to 1982. This material had been kept in a binder, within which correspondence, reports and, minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

Subseries consists of minutes from the Public Relations Committee, the Quality & Resource Management Committee (1995 - 1996), Board of Directors (1995 - 1997), and other meetings, financial statements, operating plans, invoices, patents, grant applications, reports on administrative procedures, hospital construction and integration, correspondence with the Ministry of Health, general correspondence, statistics files, building and program planning reports, site decision and re-location reports, architectural drawings of hospital properties, reprinted articles, memorandums and Staff Club photographs of OCI Christmas parties and concerts. Records reflect the involvement of OCI administrators in varied aspects of the hospital's activities including the Board of Directors, building planning, grant and research development, finance, and hospital services.

The files are arranged according to the order in which they arrived at the library, though it is suspected that the original order had been tampered with. Files 1A.24 - 1A.115 have been arranged according to an original file list found in the PRCC binder, file 1A.24. Files 1A.1 - 1A.23 are from the office of John F. Law. Files 1A.24 - 1A.164 are from the office of J.E. Ratz. Materials from Staff Club were arranged with this subseries because they were clearly marked as the property of the Administrator's Office. Files 1A.258 - 1A.276 are from the office of J.E. Ratz. Files 1A.288 - 1A.342 are from the office of S. Conner.

Subseries consists of newsletters produced by the Pharmacy Department originally entitled Pharmacy Bulletin, and subsequently entitled PMH Pharmafacts. The first Pharmacy Bulletin was issued on June 27, 1966 by Mary Gannon as a result of a new Pharmacy Department policy. Newsletters include drug information relating to hospital procedures, dosage, administration and side-effects, articles by pharmacy staff on new drugs or drug related issues, news items relating to the pharmacy department, and relevant hospital committee updates. The series was originally arranged in four binders in loose chronological order and kept in the departmental library.