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Archival description
Subseries With digital objects
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Annual reports

Sub-series consists of public library annual reports. Included in this sub-series are annual operating reports, financial reports, annual grant applications and Dominion Bureau of Statistics labour surveys. These records demonstrate the Guelph Public Library's accountability to the City, governing provincial ministries and funding agencies for the funds received and services provided.

These records are arranged by year. Minutes are missing for the years 1895 and 1898.

Chief Librarian's administrative materials

Sub series consists of research reports and studies related to library automation, feasibility studies for branch expansion, new central library planning, City of Guelph publications about zero based budgeting, and materials pretaininng to civic affairs issues such as the ward system and development projects within the city.

Also included are annual reports from various public libraries, publications pretaining to the role of the trustee, and labour relations matters. In addition, there are publications from the Ontario Public Library Service and The Midwestern Regional Library System. These records were used as reference and for consultative purposes to guide the Chief Librarian in library planning.

Records are arranged by subject.

Year 2000 planning records

Sub-series consists of Year 2000 (Y2K) contingency planning records for the automated systems of the Guelph Public Library. Included in this sub-series are Y2K resources, systems inventories, contingency plans, and Y2K Committee minutes and reports. These records document the Guelph Public Library's preparation and readiness for possible computer disruptions due to the end of millenium transition.

These records are arranged by subject.

Library associations records

Sub-series consists of records related to the membership of the Guelph Public Library in the Ontario Library Association and the Midwestern Regional Library Service. Included in this sub-series are Ontario Library Association Annual Meeting programs dating from 1904 to 1931, and records relating to the Library's membership in the Midwestern Library Association. Also included are 1976 Midwestern Regional Library System audio cassettes entitled: Visiting Library Workshop - Guelph. These records document the involvement of the Guelph Public Library in provincial and regional library associations.

These records are arranged by subject.

Membership records

Sub-series consists of membership records for the Guelph Public Library. Included in this sub-series are membership statistics, a list of library subscribers from 1887-1906, circulation and reference desk procedures and a library card dating back to 1911. These records document the number and types of library patrons and the services provided by Guelph Public Library.

These records are arranged chronologically by year.

Publicity and promotion records

Sub-series consists of publicity and promotional materials produced by the Guelph Public Library. Included in this sub-series are library program guides, flyers and brochures, library stationery, the Guelph Public Library newsletter, the Connections magazine, the contents of the 1903 datestone, index to the 1965 datestone and records relating to Library's 125th anniversary celebrations. Also included are audio tapes of the book review series and notes from talks about Guelph given on the local radio station, CKLA. These records document the Guelph's Public Library's public outreach activities and promotional programs.

There records are arranged by subject.

Information Services Annual and Monthly Reports

Sub series consists of documents containing statistical information of the library’s reference activities. Attached to the reports are the raw data used in their creation. These reports were created monthly and were filed in as one complete year with no further arrangement. The annual reports were filed in one complete folder entitled "Info Dept. Annual Reports" filed in reverse chronological order.

Included are annual reports of the adult services department from 1981 to 1989. These reports contain statistical information and an overview of activities in other departments. There records are arranged chronological by year.

Library pamphlets and brochures

Sub series consists of records documenting the library's public service activities in reader's advisory, film selection, and children's activities. Included in this series are in house publications produced by the library highlighting the Library's collection of mysteries, genealogical, business, and family law books. In addition, there are Library Board minutes and a demographic analysis of the city to help with the placement of the Bullfrog Mall Branch which opened in September of 1984.

Clerk's Office correspondence

  • CA ON00126 F2-F2-3-F2-3-1-F2-3-1-1
  • Subseries
  • 1953, 1958, 1968-1992, predominant 1970-1989
  • Part of City of Guelph fonds

Sub-series consists of the correspondence between the City Solicitor, James A. Runions, the City of Guelph City Clerk and other civic government officials. Included in this sub-series are quit claims, conveyances, court documents, title searches and property surveys. These records document the research, legal advice and opinions and activity conducted by the City Solicitor on behalf of the City Clerk's Office of the City of Guelph.

These records are arranged by the file codes provided by the City Solicitor and his staff.

Treasurer's Department correspondence

Sub-series consists of correspondence between the City Solicitor, James A. Runions, and the City of Guelph Treasurer's Department. Included in this sub-series are correspondence and documents relating to outstanding taxes, tax arrears, collections and sales, debentures, community grants, registration of liens, Finance Committee and Committee of Adjustment decisions, legal opinions and court documents relating to litigation involving the City of Guelph on tax and finance related matters. These records document the City Solicitor's role in assisting the Treasurer's Department in the administration of City property taxes and assessments.

The file arrangement of these records is based on file codes provided by the creator. The files have been arranged alphabetically by file code and then numerically in ascending order within each file code.

Administration correspondence

  • CA ON00126 F2-F2-3-F2-3-1-F2-3-1-11
  • Subseries
  • 1948-1991, predominant 1966-1988
  • Part of City of Guelph fonds

Sub-series consists of correspondence between the City Solicitor, James A. Runions, and City of Guelph officials on a variety of issues affecting the City. Included in this sub-series are presentations, land and transfer deeds, final and draft by-laws, quit claims, petitions, affadavits, encroachment documents, agreements and offers of property purchase and sale, subdivision agreements, property leases, Guelph Township annexation records, Planning Act documents, billing hours for City Solicitor, employment application and labour relations records, tender and purchasing policies, Waterloo-Wellington Airport records, Ontario Municipal Board hearings, Committee of Adjustment decisions, signage by-laws, Administrative Services Committee minutes, Municipal Solicitors' Association minutes and budgets, Guelph Junction Railway leases, and title searches. These records document the wide range of activities in which the City Solicitor was involved on behalf of the City of Guelph.

These records have been arranged by the file codes provided by the City Solicitor and his staff.

Residential Rehabilitation Assistance Program correspondence

Sub-series consists of correspondence between the City Solicitor, James A. Runions, and the City of Guelph's Residential Rehabilitation Assistance Program (RRAP) Coordinator. Included in this sub-series are requests for property searches, actual title search documents and notification of liens registration. This sub-series also includes a 1986 copy of a letter from the the City's Chief Building Official, R.F. Lefneski, to M.P. Venditti, Director of Planning and Development regarding a funding request for termite control and legal advice regarding pesticide use under the program and a City of Toronto pamphlet about termite control. These records document the role of the City Solicitor in administering the title searches and registration and discharge of liens against properties under the RRAP.

The Residential Rehabilitation Assistance Program was a program of the Canadian federal government which offered financial assistance to low-income households who own and occupy sub-standard housing to enable them to repair their dwellings to a minimum level of health and safety. The loans provided to eligible participants had a forgivable portion and were registered against the title of the property.

These records have been arranged by the file codes provided by the City Solicitor and his staff.

Board of Park Management correspondence

Sub-series consists of correspondence between the City Solicitor, James A. Runions, and the Board of Park Management, Guelph, Ontario. Included in this sub-series are draft agreements and legal advice and opinions. These records document the City Solicitor's role in advising the City on issues related to the Board of Park Management and the City of Guelph.

These records have been arranged by the file codes provided by the City Solicitor and his staff.

Guelph Police Force correspondence

Sub-series consists of the correspondence between the City Solicitor, James A. Runions, and officials of the Guelph Police Force. Included in this sub-series are draft by-laws, court documents, and legal advice and opinions. These records document the work of the City Solicitor on behalf of the Guelph Police Force in defending members or prosecuting ligitants, providing legal advice or opinion or assisting with interpretation and development of by-laws and their enforcement.

These records have been arranged by the file codes provided by the City Solicitor and his staff.

Board of Commissioners of Police correspondence

Sub-series consists of correspondence between the City Solicitor, James A. Runions, and the Board of Commissioners of Police of the City of Guelph. Included in this sub-series are reports, court documents, discipline hearings, taxi cab by-law records, summons and building leases. These records document the City Solicitor's role in providing legal representation and advice to the Board of Commissioners of Police regarding a wide range of issues.

These records have been arranged by the file codes provided by the City Solicitor and his staff.

Tax Department correspondence

Sub-series consists of correspondence between City Solicitor, James A. Runions, the City of Guelph City Clerk Office and Tax Department. Included in this sub-series are agreements, tax assessment judgements and tax arrears, and related court documents. These records document the role of the City Solicitor in defending and representing the City of Guelph in tax related matters before the courts.

These records have been arranged by the file codes provided by the City Solicitor and his staff.

Guelph Transportation Commission correspondence

Sub-series consists of correspondence between the City Solicitor, James A. Runions, and the Guelph Transportation Commission. Included in this sub-series are legal advice and opinions, litigation, affadavits and court documents, property surveys, land expropriation documents, accident reports and insurance claims, bus leases, advertising studies, transit needs study and draft agreements. These records document the role of the City Solicitor in providing legal representation, opinions and advice to the City of Guelph's Transportation Commission.

These records have been arranged by the file codes provided by the City Solicitor and his staff.

County of Wellington Social Services Department correspondence

Sub-series consists of correspondence between the City Solicitor, James A. Runions, and the County of Wellington Social Services Department. Included in this sub-series are indigent burials, outstanding municipal day care account claims, court documents, and social assistance support claims and appeals. These records document the legal services that the City Solicitor provided to the City of Guelph in dealing with the County of Wellington Social Services Department and welfare assistance disputes and issues.

These records have been arranged by the file codes provided by the City Solicitor and his staff.

Guelph Public Library correspondence

Sub-series consists of correspondence between the City Solicitor, James A. Runions, City of Guelph officials and the Chief Librarians of the Guelph Public Library. Included in this sub-series are agreements, leases, tenders, ligitation court documents, and legal advice and opinions on a variety of issues, including labour relations. These records document the legal advisory and litigation related activities undertaken by the City Solicitor on behalf of the Guelph Public Library.

These records have been arranged by the file codes provided by the City Solicitor and his staff.

Chartwood Developments Limited correspondence

  • CA ON00126 F2-F2-3-F2-3-1-F2-3-1-2
  • Subseries
  • 1972-1973, 1980-1987, predominant 1980-1984
  • Part of City of Guelph fonds

Sub-series consists of correspondence between the City Solicitor, James A. Runions, the officers of Chartwood Developments Limited, and various City officials regarding the planning and development of the Guelph Eaton Centre. Included in this sub-series are draft and final agreements, surveys, plans, budgets, leases, expropriations documentation, easements, Ontario Municipal Board documents, and municipal services planning records. These records document the City Solicitor's role in the planning and legal processes in the development of the downtown Eaton Centre by the City of Guelph and Chartwoods Development Limited.

These records have been arranged by the file codes provided by the City Solicitor and his staff.

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