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Fonds consists of records which document the administrative functions of the Town of Whitby. Fonds is comprised of the following series: Original By-laws and Council Minutes.

Series consist of records received by Corporate Records Archives from other business areas. They are historical documents and include newspaper articles, photographs, and original foundational documents.

Series consists of campaign literature for the 1978 Ontario municipal election, in Mississauga, Brampton, and Caledon.

Coverage is limited by response. For example, while the Town of Caledon mayoral race is covered, Brampton and Mississauga candidates did not submit material. The only school trustees to submit were running in the Separate School campaign.

File consists of campaign literature for Town of Caledon candidates for area council Jack Duggan, and Peel Board of Education trustee candidate Julio Di Cresce. Di Cresce's material refers to the Peel County Board of Education.

Under Section 5 of the Municipal Act (2001), powers of a municipal government must be exercised through by-laws, approved by City Council, which enable the municipality to govern its own affairs and respond to local issues. These by-laws work within the framework of provincial and federal legislation. By-laws relate to a broad range of issues and generally provide for a system of licenses, prohibitions, and requirements of persons. The Office of the City Clerk holds responsibility for maintaining Policy Manuals and the corporate by-law and reporting system. The City Clerk and the City Solicitor share the responsibility of interpreting
by-laws for municipal officials. City Council passes new by-laws and votes on amending and existing by-laws in Council meetings, based on recommendations and advice from the City Clerk. The City Council is governed by a board of 13 elected members including the Mayor, who each serve a four year term. One elected official presides over each of the seven wards within the City and an additional 5 elected officials represent the broader regional areas surrounding the City.

Council Meetings and Committee of the Whole Meetings are now held in accordance with Bylaw 139-2006. Council discusses issues in Committee of the Whole Meetings based on the following four key divisions; Community Services, Planning, Operations and Administrative Services. The City Council also delegates responsibility to three sub-committees; the Committee of Adjustment, the Heritage Advisory Committee, and the Ad Hoc Advisory Committee.

Mayors presiding over Council in the time reflected in this series include Saul Laskin (1970-1972), Walter Assef (1973-1978 and 1981-1985), Dusty Miller (1979-1980), Jack Masters (1986-1991), David Hamilton (1992-1997), and Ken Boshcoff (1998-2003).

Series consists of by-laws established by The City of Thunder Bay beginning from the point of the City’s amalgamation in 1970. By-laws established by the City cover a range of issues including Agreements pertaining to items such as land acquisitions, leases, employment unions and major institutions within the City such as Canadian Pacific, Canadian National Railway and the Hydro Electric Commission; road maintenance, traffic systems and parking regulations; appointment of municipal officers; zoning; capital works and development of infrastructure, including urban renewal, licenses; rules of procedure for City Council; and taxation. In addition to these general items, early by-laws established in the City relate to the establishment of traffic light systems and intersections, the development of Boulevard Lake, and the establishment of a ward system for the City. Recent by-laws from this series also cover accessibility provisions, heritage designation, animal control and records management.

By-laws contain indexes for each year which can be located in the first box pertaining to each year. Indexes are arranged alphabetically by topic and name. For example, there are alphabetical arrangements of street names, names of people for appointed positions, corporate names and institutional names. There are also topical terms such as taxation, official plans and agreements.

Under the provisions of the Municipal Act (2001), City Council votes on the passing of new by-laws and the amendment of existing by-laws in Council meetings, based on recommendations and advice from the Office of the City Clerk. Council also delegates statutory responsibilities to sub-committees, and through Committee of the Whole Meetings, Council discusses critical issues covering the broad mandate of the City. It is through Council Meetings that decisions are made and resolutions are achieved.

This series contains minutes from Council meetings of The City of Thunder Bay. The City of Thunder Bay was officially incorporated under the City of the Lakehead Act (1969) when the former municipalities of Port Arthur, Fort William, Neebing and McIntyre were amalgamated. The merging of the municipalities occurred following a regional study prepared by the provincial Minister of Municipal Affairs in 1968. The study had been proposed by Saul Laskin, former Mayor of Port Arthur and first Mayor of Thunder Bay, and jointly signed by the Mayors of all five councils. The report recommended the merging of the municipalities citing benefits such as the economic promotion of the area and benefits of scale such as cost reductions and development opportunities. In 1969, a formal Organization Committee was established to prepare for the administration of the new City.

Following the formal amalgamation of the City, by-laws were established to set out the rules for procedure for Council meetings and the organization of policy committees to cover the various elements of government administration. In July 1970, Council approved the establishment of four policy committees which were divided into the following categories; Protection of Persons and Property, Health and Social Services, Recreation and Community Services and Planning. With changes to the corporate organization of city government throughout the 1970’s, policy committees had been reorganized. In 1978, under By-law 303-1978 (amended in 1979, 1981 and 1982) three Standing Committees were established relating to Engineering and Operations, Community Services and Community Planning and Development. These committees comprised of members of Council who wished to serve on them, with no fewer than seven members per committee. At 2011, Committee of the Whole Meetings are attended by all City Councilors and are divided into; Community Services, Planning, Operations and Administrative Services.

Between 1973 and 1976, Councilors were elected representatives from each of the four wards established for The City of Thunder Bay at that time; Fort William, Port Arthur, Neebing and McIntyre. From 1977, Council consisted of representatives from the newly established ward system which included the creation of seven distinct wards within the City; Current River, McKellar, Red River, Northwood, Westfort, McIntyre and Neebing. As of 1986, Council consisted of 12 members and the Mayor; one representative from each of the seven wards and 5 representatives reflecting the at large areas surrounding Thunder Bay. In accordance with Bylaw
139-2006, the 13 members of Council each serve a term of four years.

Mayors presiding over Council in the time reflected in this series include; Saul Laskin (1970-1972), Walter Assef (1973-1978 and 1981-1985), Dusty Miller (1979-1980), Jack Masters (1986-1991), David Hamilton (1992-1997) and Ken Boshcoff (1998-2003). The Office of the City Clerk is responsible for maintaining the records of proceedings for Council.

Series consists of meeting minutes of City Council for the City of Thunder Bay and include the adoption and consideration of minutes from the Committee of the Whole meetings, particularly relating to key issues such as capital expenditures, community plans and development, transportation, infrastructure, education, zoning applications and the approval or rejection of by-laws for the City. Also included are the minutes of the Organization Committee prior to the formal amalgamation of the City in 1970. Major issues discussed in these minutes include the organization study, plans for birthday celebrations for the City of Thunder Bay, and the establishment of an organizational structure for the amalgamated City.

Early minutes cover key establishment issues such as urban renewal schemes for the South and North ward, establishment of a Citizen Advisory Committee to encourage citizen participation in civic affairs, development of traffic systems and transportation for the City and the establishment of the Thunder Bay Public Library Board. Recent meeting minutes include issues relating to social services, the redevelopment of well-known properties in the City, civic recognition ceremonies, civic beautification, crime and capital budgets.

Census Reports were prepared on a yearly basis by the Regional Assessment Office of the Province of Ontario and delivered to the Office of the City Clerk. Census Reports were prepared using information obtained from the Assessment Rolls in order to garner an
understanding of the resident population of the municipality and were used by the Province in the calculation of resource allocations and grants. Census Reports were not intended to serve as an official population count.

The Office of the City Clerk reports to the City Manager and is responsible for maintaining all legislative and administrative requirements necessary for the effective functioning of the City. The primary responsibilities of the Office of the City Clerk includes managing the registration of vital statistics information, preparing agendas for City Council, providing advice to Council regarding the policies and operations followed by the City and overseeing the assessment of property tax.

Series consists of Census Reports prepared by the Regional Assessment Office of the Province of Ontario and includes statistical information on the population of the City of Thunder Bay. The information is divided into ward and subdivision and contains the total number of people for each age group, total number of male and female residents and the total male and female residents under the category of public school and separate school support.

This series contains records relative to Council and the City Clerk’s office. The First Box is strictly correspondence, alphabetically filed and dating from 1903 to 1913. Additional materials are arranged by file code and can be accessed through reviewing the file list.

Records in the Fort William City Clerk’s Files reflect some of the above mentioned legislative requirements, however, this series largely reflects local issues including correspondence relative to Council actions and the administration of the City through its various Boards. The earliest records of the of Fort William Clerks Files consist of correspondence for the Town of Fort William in the early part of the 20th century. These records are alphabetically ordered and cover the period from 1903 to 1913. Latter records are subject-based files organized by a file code. The following titles are in no way exclusive or consistently applied over the span of years for the City Clerks files. They are included here to reflect the variety and scope of issues addressed by the Clerk.

File headings include the following: Auditorium, Board of Education, Bridges, City Statistics, City Hall, Complaints, Court of Revision, Council, Court of Revision – Voters List, Elections, Fort William Gardens, General Correspondence, District Officer of Health, Health, Housing, Historical, Hydro-Electric Commission, Industry, Legislation, Local Improvements, Loch Lomond, Public Utilities, Railways, Rinks, Royal Visit, Streets, Street Railway, Tax, Tourists, Town Planning, Transit, Visitors, Vital Statistics, War and Zoning. A detailed file list is available.

In 1949 a report conducted by Stevenson and Kellogg identified the work performed in the Clerks department. In addition to duties already mentioned, the clerk oversaw City insurance matters, performed secretarial duties for Council and its committees (such as the Police Commission and Board of Health) issued marriage licenses, and was responsible for the internal coordination of work between departments as well as the coordination between departments and the committees of Council which managed the City. This last responsibility for the coordination between departments and Council was likely alleviated after the appointment of Sydney H. Blake as City Administrator in January of 1958, his duties being described in By-law 58-1961 to include the control and direction of department heads.

File consists of various permits, presumably used by the Wilson family of 42 Bedford Street, during the years 1945-1948. It includes: Permit to purchase Alcohol and Spirits, 1945-1946; Individual Liquor Permit, 1947-1948; Ration Stamps, 2 sheets (no date).

The fonds consists of various materials relating to the history of Norwich and the County of Oxford, as well as various local groups and organizations. Such materials includes:

• Reports, Plans and Agreements related to the Official Plan, Ayr Dam and Reservoir, Housing, and Land Severance

• Programmes re. Oxford Holstein Breeders’ Association and Oxford County Board of Education Recognition Night (includes bios of local teachers and staff). – 1983 and 1985

• Landfill/Waste Management materials including applications, Order in Councils, correspondence etc concerning landfill sites in Township of Norwich and the Township of South-West Oxford. – 1976 – 1983.

• Map and Drawings of Norwich, Burgessville, Otterville, Springford and East Oxford (key maps and drainage maps)

• Voter’s List for the Township of Norwich. – 1976.

• Scrapbooks of newspaper articles, brochures, pamphlets, etc related to Norwich, the County of Oxford, Canada and the World. – 1964 – 1980

• Records related to the Norwich Community Centre/Arena. – 1976 – 1983.
  • Correspondence
  • Financial including Area Complex Statement of Revenue and Expenses, Township of Norwich Community Centre Statement of Revenue and Expenses, Norwich Playground Expenditures, Budgets
  • Minutes of the Meetings of the Norwich Community Centre Advisory Committee, Arena Building Committee, Arena and Park Committee, Special Steering Committee for the official opening of the new Recreation Centre Complex, Recreation Centre Ceremonies Committee, and the Recreation and Community Services Committee
  • Architect’s Reports
  • Miscellaneous

• Records related to the Norwich Community Centre Club – 1978 – 1986
  • Membership list
  • Minutes of Meetings
  • Correspondence
  • Treasurer’s Reports

The fonds consists of records related to the personal life and political career of Donald Sutherland. It is arranged into the following series and subseries:

Series 1 – Personal

Series 2 – Political
a) Elections/Government Proceedings
b) Regulating speed and operation of motor vehicles
c) Agriculture
d) Colonization and Immigration
e) Indian Affairs
f) Welland Canal
g) Military

1. Rebellion 1837/Boer War
2. Fenian Raid Comp.
3. Armoury Ingersoll
4. WWI
5. WWII
6. Misc.
   h) Prohibition
   i) Women’s Franchise Act
   j) Combine Investigation Act (Tobacco)
   k) Senate
   l) Requests, favours, appointments
   m) Invitations and Events
   n) Miscellaneous Correspondence

Series 3 – County of Oxford
a) Woodstock Jail
b) Post Offices/Mail Routes
c) Noxon Co. / John Morrow Screw and Nut Company of Ingersoll
d) Zorra Log Church and Tug of War Team
e) Miscellaneous

Series 4 – Government
a) Federal/Provincial issues
b) Newspaper clippings
c) Liberal-Conservative Association
d) Photographs

Series consists of the Council Minutes for the Town of Sudbury.

File consists of three bound, handwritten volumes of the assessment rolls for the Town of Sudbury.