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Archival description
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Meetings
CA ON00279 F01-SF17-S009 · Series · 1995-2019
Part of Associates Program sous-fonds

This series consists of agendas, minutes, programmes, reports and correspondence of the Associates Program, including meetings of the Core Team, the Animator Team, annual business meetings, and the Liaison Group. Other materials include financial and grant reports, policy reviews, conference flyers and photographs, and materials related to ceremonies and rituals.

Events
CA ON00279 F01-SF17-S005 · Series · 1987-2019
Part of Associates Program sous-fonds

This series contains information about North American and regional Ontario, Canada conferences for the Congregation’s Associates. The series is divided into two subseries, covering Associate conferences and Associate commitment ceremonies. Included in this series are pamphlets, itineraries, correspondence, lists of participants, photographs, programs, reflective exercises, interviews, and music books. There is an account of the advent of the North American Associates including prior and future conference sessions, information on the 25th Anniversary meeting in 2014, and information on Charism Connection ceremonies at which a formal commitment is made by an Associate to the community.

Conferences
CA ON00279 F01-SF17-S005-01 · Subseries · 1987-2019
Part of Associates Program sous-fonds

This subseries contains materials pertaining to various Associate conferences that were held and related to the congregation. There are brochures and agendas for conferences in Canada and the United States, as well as a schedule for a retreat at Oxley, Ontario. The subseries also includes minutes of planning meetings in 1989 for the co-membership international meeting and a complete list of the North American Associates for the June conferences in 1991.

Communications
CA ON00279 F01-SF17-S004 · Series · 1992-2019
Part of Associates Program sous-fonds

This series includes correspondence about the Associates Program, including between Sr. Doreen Kraemer, Director of the Associates Program and Associates, and between Sr. Mary Diesbourg, General Superior and Associates, about the current state of their activities. The series also includes information about the vision for the Associates and the program. There are also meeting notes and reports, as well as drafts and final copies of speeches given about the charism and the Associates. This series also includes information about the Associates/Companion Prayer Project. Also found in this series are histories of the Canadian Associate Networking committee and the congregational Associate Program, event invitations, and a brochure for the Associates Program. There are newspaper clippings concerning the benefits of palliative care and efforts to halt the abuse of women. Finally, there are talking points for a video about spirituality in the modern world, and a speech linking charism and alcoholism recovery by Francis Ann Gilchrist.

CA ON00279 F01-S108 · Series · 2005-2019

This series contains records related to the residence of the Congregation of the Sisters of St. Joseph located at 485 Windermere Road, London, Ont. The main topics are the design, and construction of the new building, its stained glass and metal artwork, public education efforts concerning the environmental features of the residence, the Sisters’ planning to move into the building, and the on-going administrative and community work of the Sisters.

A large collection of photographs shows the demolition of the old Medaille Retreat House and all phases of the construction of the new building. Information about the LEED environmental features of the residence are outlined in pamphlets, photographs, magazine and newspaper articles, event programs, and a CD-ROM Power-Point presentation. Brochures, flyers, and the scripts used by facility tour guides as part of the public education program provide detailed insight into the green features of the new building.

The series contains a copy of the Spring, 2013 issue of Stained Glass, Journal of the Stained Glass Association of America which has photographs and information about the stained glass mural commissioned for the Chapel entitled “Life Itself -That All May Be One” created by Ted Goodden. A sketchbook of drawings by Ron Milton used in the creation of the metalwork panels depicting fauna of the area which adorns the main foyer, and a magazine article profiling the artist are included in this series. A short description of the reconstruction of, and the features of the Casavant organ at 485 Windermere is contained in the series. Event programs and speaking notes prepared for the sod turning, land and building blessing ceremonies and the grand opening are included. Ancillary administrative matters related to the sale of the old Mount St. Joseph facility and its conversion to a retirement residence, and the granting of an exemption from taxation for municipal and school purposes are outlined in news clippings. The series contains is a 2010 study prepared for the Sisters by Deloitte, detailing demographic and financial projections, and recommendations to sustain financial support for the operation of the residence and the provision of needs-based care, assisted living, and hospice services to the Sisters. Minutes, email correspondence, and records of the Suites committee, deal with recommendations for facility uses, room allocation, the rental of surplus suites, and the need for additional staff to oversee administrative matters related to the suites. There are a few issues of a 2013 bulletin entitled London Neighbourhood Update. The bulletin provides information about administrative issues of concern to the Sisters, news from the Congregational Leadership Circle, special events, and accounts of the activities of individual Sisters. The bulletin refers to progress on the hospice project which resulted in the establishment of a hospice administered by a separate entity on the north and east wings of the third floor of the residence some time after the Sisters moved into the residence.

The records include a news release announcing educational bursaries for sole support mothers attending Brescia University College and Fanshawe College. News clippings report the end of the Sisters’ involvement in the governance of St. Joseph’s Health Care after 120 years, and the release of a commemorative book entitled Sister: The History of the Sisters of St. Joseph, of London published by St. Joseph’s Health Care. There is a collection of photographs of children engaged in planting trees at 485 Windermere as part of an Upper Thames Conservation initiative. A brochure advertising the cost of room and board at the residence for retreat days, week-long retreats, and companion retreats is included.

A press release sets out details of the Sisters of St. Joseph educational scholarship program, and news clippings report on the concerts performed by the Intergenerational Choir comprised of Sisters and local high-school students. Event brochures detail staff service award celebrations and an anniversary dinner celebrating the founding of the Sisters of St. Joseph. There is a collection of photographs of Sisters during taken during the 140th the anniversary dinner of the Sisters in 2008.

Congregation of the Sisters of St. Joseph in Canada (London, Ont.)
CA ON00279 F01-SF17 · Sous-fonds · 1981-2019

This sous-fonds contains directories, newspaper clippings, financial records, correspondence, presentation talking points, photographs, photo albums, promotional materials, a survey, handbooks, crafts, history timelines, meeting minutes, and reports. These records relate to the administration and operation of the Associates Program.

Associates Program (London, Ont.)
Business
CA ON00279 F01-SF17-S009-01 · Subseries · 2001-2019
Part of Associates Program sous-fonds

This subseries contains materials regarding annual meetings of members of the Associates Program. It includes correspondence, financial records about grants and expenses, and meeting minutes and reports submitted for annual business meetings from 2001-2012. The correspondence is to the Associates Office from Associate members. Opening rituals such as giving thanks, remembrance of ill and deceased members, welcoming new members, as well as Associated prayers from annual business meetings from 2004-2011 are included. Photographs from the Associates General Gathering are also included. In addition, there are materials regarding the Spiritual Ministries Network, ceremonies, retreats, and leadership. There is also a summary of the Associates Leadership Conference from 2019.

Core Team
CA ON00279 F01-SF17-S009-02 · Subseries · 2000-2019
Part of Associates Program sous-fonds

This subseries contains materials relating to the Core Team, which is made up of Associates who meet quarterly to address the activities of the Associates Program and its groups. Members are elected by their fellow Associates in their region for a three-year term. The subseries mainly contains agendas, programmes, meeting minutes, rotation terms of Core Team members, reports from the Animating Team and Bridging program, and correspondence to and from the Associates office, and Sisters Doreen Kraemer and Kathleen Lichti. There are lists of committed members by region in Southern Ontario, policy reviews, Associate feedback, financial materials and request forms for funding, administrative materials, and ephemera such as conference flyers and clippings.