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Toronto General Hospital. Office of the President
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Dr. W.G. Cosbie Papers 1965-1975

Sub-series consists of various materials relating to the publication of Dr. W.G. Cosbie’s history of the TGH: The Toronto General Hospital 1819-1965: A Chronicle Toronto: MacMillan, 1975. Dr. Cosbie contracted with the TGH Board of Trustees, through the Office of the President, to research and write the history. The Office of the President managed the editing and publication process. Copyright in the work belongs to the Toronto General Hospital.

Files 2.29.1 to 2.29.3 contain correspondence with Dr. Cosbie, editors, publishers’ representatives and others. Materials include a contractual agreement with MacMillan of Canada Ltd., reports by various editorial readers, and promotional materials.

File 2.29.4 contains editorial corrections made by Dr. Cosbie [1974?]. File 2.29.5 contains research notes and copies of various documents used by Dr. Cosbie. Files 2.29.6 to 2.29.9 contain the corrected typescript delivered by Dr. Cosbie to the Office of the President in November 1972.

Toronto General Hospital. Office of the President

Hospital Rules and Regulations 1900-[192-?]

Sub-series consists of rules and regulations for Hospital staff, patients and visitors issued by the CEO from time to time. Sub-series consists of two files:

2.27.1 General Rules for Medical Assistants 1900
2.27.2 Rules for Patients and Visitors [192-?]

Toronto General Hospital. Office of the President

Information for Superintendent’s Secretary [196-?]

Sub-series consists of instructions, model forms and sample correspondence maintained by the Superintendent to guide his Secretary in conducting certain recurring administrative business of the Office. Included are sample forms and letters for reporting infant deaths, compiling and updating lists of medical staff appointments and corresponding with appointees, preparing notices of meetings, agendas, minutes, and correspondence for meetings of the Board of Trustees; definitions of terminology and summary information about the composition, powers and responsibilities of various Hospital bodies, such as the Joint Hospitals Relations Committee; and instructions on the collection, preparation and distribution of budget documents.

Sub-series consists of 3 files:

2.23.1 General Information
2.23.2 Information re: Board of Trustees
2.23.3 Information re: Medical Staff Appointments

Toronto General Hospital. Office of the President

Miscellaneous records 1864-1985

Sub-series consists of miscellaneous records created and collected by the Office of the President.

File 2.30.1 contains the following items:

  1. Letters from the Director, Venereal Disease Control to TGH Superintendent and Assistant Superintendent, Medical re: TGH Special Treatment (Venereal Disease) Clinic, December 1943-February 1944
  2. Letter from TGH Physician-in-Chief to TGH Assistant Superintendent, Medical re: payment of honoraria to clinicians in TGH Special Treatment Clinic, March 1944
  3. Memoranda from TGH Assistant Superintendent, Medical to TGH Assistant Superintendent, Administrative re: payment of honoraria to clinicians in TGH Special Treatment Clinic, May 1946-April 1947
  4. Memorandum from TGH Assistant Superintendent, Administrative to Chairman, TGH Board of Trustees re: Province of Ontario grant to doctors serving in venereal disease clinics, February 1947
  5. Schedule of TGH Receipts and Disbursements of province of Ontario grant re: Venereal Disease clinics July 1, 1942-June 30, 1947
  6. Letter from Administrator, Wellesley Hospital to Chairman, TGH Board of Trustees re: oversight in auditor’s statement, May 1948
  7. Clarkson, Gordon & Co., Accountants, Financial Statements of TGH for year ended December 31st 1947
  8. List of TGH employees as at September 30, 1947, with marital status, job title, salary, dates of employment and birth
  9. [Superintendent’s?] memorandum of interviews with Dr. K.G. McKenzie re: proposed combined Neurological Division, April 1946
  10. Letter from Dr. K.G. McKenzie to Chairman, TGH Board of Trustees re: proposed improvements in Neurological Service, March 1947
  11. Letter from Dr. K.G. McKenzie to TGH Surgeon-in-Chief re: plan for expansion and improvement of the Division of Neurosurgery, September 1947
  12. Agreement between the Wellesley Hospital and Dr. K.P. Bonner re: radiology service, June 1947
  13. Copy of letter from Administrator, Wellesley Hospital to Chairman, Board of Trustees, Wellesley Hospital re: various issues of administration, May 1948
  14. Memorandum from TGH Assistant Superintendent, Administrative to TGH Superintendent re: fees and collections for Out-Patients’ Department, December 1947
  15. Letter from Mathers & Haldenby, Architects re: enclosing balconies on TGH buildings, May 1947
  16. Memorandum from TGH Assistant Superintendent, Administrative to TGH Superintendent re: expected retirement of certain employees, October 1948

File 2.30.2 contains the following items:

  1. List of committees of Medical Advisory Board, with Chairman and members, September 1950
  2. List of Heads of Medical Clinic, Out-Patient Department 1905-April 1950
  3. Out-Patient Clinic attendance statistics January 1 to August 31, 1949
  4. Out-Patient Clinic attendance statistics January 1 to August 31, 1950
  5. List of members of Joint Hospitals Relations Committee, 1949
  6. List of resident surgeons and Ward C senior surgeons during Dr. Norman Shenstone’s tenure as Head of Ward C Service in surgery, July 1 1922 to June 30, 1946
  7. Nurses’ Registration Act, R.S.O. 1937, c. 230
  8. TGH surgical residents 1921-1928
  9. Notes on history of the TGH and the Wellesley Division of the TGH, October 1949
  10. Agreement between the Board of Governors, University of Western Ontario and the Board of Trustees of Victoria Hospital and the Corporation of the City of London, December 1949
  11. Excerpts from minutes of [TGH Board of Trustees?] re: TGH Dental Clinic 1922-1947
  12. Instructions to Internes re: Coroner’s Cases [194?]
  13. General Regulations for the Guidance of Internes [194?]
  14. Memorandum of Agreement made between the Trustees of the TGH, the Chief Coroner, the Crown Attorney and the Chief Constable, with Extracts taken from the Coroner’s Act, for the Guidance of House Physicians [194?]
  15. Allocation of Public Beds, Wellesley Hospital, July 1949
  16. Staff and salaries of Department of Pathology and Bacteriology, July 1949
  17. Operating room fees, September 1949
  18. Charges to public ward patients for routine drug and laboratory services, April 1950
  19. Letter from Ontario Deputy Minister of Health to TGH Superintendent re: alterations to second floor, South Wing, Wellesley Division of the TGH, October 1949
  20. Superintendent’s correspondence with H.H. Angus and Associates Ltd., Consulting Engineers re: TGH Power House, June 1948-April 1949
  21. Letter from Comptroller, University of Toronto to Chairman, TGH Board of Trustees re: steam for new Charles H. Best Institute from TGH Power Plant, October 1949
  22. Copy of letter from Karel R. Rybka, Consulting Engineer, to Rosenberg & Smith, Barristers re: arrangements for TGH to undertake incineration of waste from Mount Sinai Hospital, September 1949
  23. Draft versions of Notice of proposed Change of By-Law Respecting the TGH Medical Staff to the Board of Governors of the University of Toronto, 1949
  24. List of staff doctors 1949-1950
  25. List of staff doctors 1950-1951

File 2.30.3 contains the following items:

  1. Revenue and Expense Statement
  2. Statement of Operating Revenue [for all Hospital departments]
  3. Statement of Departmental Expense [for all Hospital departments]
  4. Balance Sheet
  5. Statement of Departmental Expense - Department of Radiology
  6. Statement of Departmental Operating Revenue - Department of Radiology

File 2.30.4 contains the following items:

  1. Outline of the Administration of the TGH (with special reference to the Professional Service)
  2. Duties of the Assistant Superintendent, Medical
  3. Relation of the Superintendent of nurses to the Administration in various hospitals
  4. Notes on strategies for dealing with deficits in various hospitals
  5. Charts outlining proposed changes to the administrative organization of the TGH

File 2.30.6 includes the contents of a notebook found in Mr. R.W. Longmore’s desk following his retirement in 1957.

File 2.30.8 contains documents concerning the TGH’s sale of 514 Jarvis St. and the expropriation and demolition of 496 Sherbourne St., including correspondence, legislative orders-in-council, By-Laws, offers of sale and expropriation notices.

File 2.30.10 contains a copy of an unpublished typescript “The Life and Times of Dr. Christopher Widmer” by Dr. W.A. McFall, and related correspondence 1959-1962; and correspondence re: cleaning the TGH portrait of Dr. Widmer, 1954.

File 2.30.11 contains a pamphlet used in promoting the TGH Building Fund Campaign 1927-1933.

File 2.30.12 contains the following items:

  1. Summary of conditions of employment at TGH April 1938-December 1944
  2. Schedule of Employee Classifications and Salaries at TGH, January 1949
  3. Statement of Employee Classifications and Salaries at other Toronto and regional hospitals, May 1949
  4. Table of Wage Rates, 1947
  5. Schedule of Bi-Weekly Wage Rates, [194?]
  6. Schedule of Proposed Changes in Basic Wage Scales, draft and corrected versions [194?; before 1947]
  7. Collective Agreement between TGH and the Building Service Employees’ International Union, 1945
  8. Schedule of Basic Wage Changes at TGH 1932-1946
  9. Recommendations re: wage changes in Nursing Department by Mary E. Macfarland, Superintendent of Nurses, July 1946
  10. Comparative Pay Roll Summary March 1939-March 1945, showing salary increases

File 2.30.13 contains the following items:

  1. Summary of Analysis
  2. Analysis of Revenue
  3. Analysis of Operating Expenses
  4. Analysis of Salaries
  5. Analysis of Operating Expenses, Private Operating Rooms and Labour Rooms

File 2.30.16 contains statistics re: patient management at the TGH 1926-1966 [predominant 1964-1966], including daily census/ bed capacity figures; admission and discharge statistics; charts showing average length of patient stay, classified by medical department.

File 2.30.17 contains photographic clippings pasted in a notebook, including pictures of TGH buildings and staff. Many materials appear to relate to the history of professional nursing and nursing education at the TGH.

File 2.30.18 contains correspondence re: the Pathology Building, the Dunlap Building and the Banting Institute; the TGH Department of pathology; and a proposed autopsy service at TGH.

File 2.30.21 includes cancelled cheques, invoices and receipts documenting Hospital purchases of goods and services from various suppliers, 1918.

File 2.30.26 contains a copy of a special issue of Construction devoted to the new College St. site of the TGH, 1913, including photographs and architectural drawings.

File 2.30.36 includes announcement of retirement of Mary E. Macfarland as Director of Nursing and appointment of Jean Dodds as Acting Director of Nursing, [1960]; press clippings re: Miss Macfarland, 1960; and notice of appointment of Eileen Strike as Director of Nursing Service, 1971.

File 2.30.41 contains a register of TGH properties under rent [195?], prepared by the TGH Property and Endowment Department and maintained by the Office of the Superintendent. The register includes annotated plates from a City of Toronto atlas showing TGH properties under rent and accompanying textual descriptions of each property, including surveyed dimensions, nature of existing structure(s), terms and conditions of lease etc.

Toronto General Hospital. Office of the President

Office of the President records

Series consists of reports (monthly, annual) to the Board of Trustees, correspondence and general administration files of the Superintendent/ Executive Director, and other files created or maintained by the Superintendent/Executive Director’s office such as organization charts, procedures manuals, and records related to capital grants, donations and bequests. The series includes 31 sub-series:

2.1 Reports to Board of Trustees
2.2 Superintendent’s Correspondence and General Administration Files 1928 [C.J. Decker]
2.3 Superintendent’s Correspondence and General Administration Files 1929 [C.J. Decker]
2.4 Superintendent’s Correspondence and General Administration Files 1930 [C.J. Decker]
2.5 Superintendent’s Correspondence and General Administration Files 1931 [C.J. Decker]
2.6 Superintendent’s Correspondence and General Administration Files 1932 [C.J. Decker]
2.7 Superintendent’s Correspondence and General Administration Files 1933 [C.J. Decker]
2.8 Superintendent’s Correspondence and General Administration Files 1934 [C.J. Decker]
2.9 Superintendent’s Correspondence and General Administration Files 1935 [C.J. Decker]
2.10 Superintendent’s Correspondence and General Administration Files 1936 [C.J. Decker]
2.11 Superintendent’s Correspondence and General Administration Files 1937 [C.J. Decker]
2.12 Superintendent’s Correspondence and General Administration Files 1938 [C.J. Decker]
2.13 Superintendent’s Correspondence and General Administration Files 1939 [C.J. Decker]
2.14 Superintendent’s Correspondence and General Administration Files 1940 [C.J. Decker]
2.15 Superintendent’s Correspondence and General Administration Files 1947 [Dr. J.E. Sharpe]
2.16 Superintendent’s Correspondence and General Administration Files 1949 [Dr. J.E. Sharpe]
2.17 Superintendent’s Correspondence and General Administration Files 1950 [Dr. J.E. Sharpe]
2.18 Superintendent’s Correspondence and General Administration Files 1951 [Dr. J.E. Sharpe]
2.19 Superintendent’s Correspondence and General Administration Files 1952 [Dr. J.E. Sharpe]
2.20 Superintendent’s Correspondence and General Administration Files 1953-1966 [Dr. J.E. Sharpe]
2.21 Special Capital Grants 1955-1962
2.22 Superintendent’s Correspondence Log 1963
2.23 Information for Superintendent’s Secretary [196-?]
2.24 Organization Charts [196-?]-1979
2.25 TGH Planning Report 1968
2.26 Procedures Manuals [1962?]-[1976?]
2.27 Hospital Rules and Regulations 1900-[192-?]
2.28 Press Clippings 1927-1967
2.29 Dr. W.G. Cosbie Papers 1965-1975
2.30 Miscellaneous records 1864-1985
2.31 Donations and bequests

Toronto General Hospital. Office of the President

Organization Charts [196-?]-1979

Sub-series consists of charts outlining the administrative structure of the Toronto General Hospital. Sub-series contains one file:

2.24.1 Organization Charts

Toronto General Hospital. Office of the President

Press Clippings 1927-1967

Sub-series consists of press clippings files, principally taken from Toronto newspapers, with articles and photographs relating to the TGH. Clippings were pasted in scrapbooks and arranged alphabetically by subject.

Toronto General Hospital. Office of the President

Procedures Manuals [1962?]-[1976?]

Sub-series consists of three versions of the TGH Manual of Policies and Procedures. The manuals were created for the information of Hospital managers and staff and contain administrative summaries of major Hospital departments and services, indexed alphabetically. Dates of creation for the manuals are uncertain since they contain mostly undated materials and were used for several years with frequent accruals of new material interfiled with original materials.

Sub-series consists of 3 files:

2.26.1 Manual [1962?]-[1965?]
2.26.2 Manual [1972?]-[1975?]
2.26.3 Manual [1968?]-[1976?]

Toronto General Hospital. Office of the President

Reports to Board of Trustees

Sub-series consists of monthly and annual reports submitted to the Board of Trustees by the chief executive officer of the TGH. Reports include financial statements, statistics illustrating major hospital and departmental functions and activities, summary accounts of major events occurring within the Hospital.

Toronto General Hospital. Office of the President

Special Capital Grants 1955-1962

Sub-series consists of correspondence, chiefly letters of request and approval for expenditures from the Hospital’s annual Special Capital Grant allocation. Much of the correspondence involves the Office of the Superintendent and the Ontario Hospital Services Commission, Hospital Grants Division, the body responsible for administering the Special Capital Grants allocated to Ontario hospitals on an annual basis. Sub-series consists of 4 files:

2.21.1 Letters of Request and Approval 1955-1956
2.21.2 Letters of Request and Approval 1956-1957
2.21.3 Letters of Request and Approval 1957-1958
2.21.4 Letters of Request and Approval 1958-1962

Toronto General Hospital. Office of the President

Superintendent’s Correspondence Log 1963

Sub-series consists of copies of the outgoing correspondence of Superintendent Sharpe, January-February 1963. Sub-series consists of one file:

Superintendent’s Correspondence Log 1963 [restricted until 2083]

Toronto General Hospital. Office of the President

Superintendent’s Correspondence and General Administration Files 1928 [C.J. Decker]

Sub-series consists of correspondence and general administration files maintained by the Superintendent in conducting the day-to-day administration of the TGH. Materials in this Sub-series include correspondence with members of the Board of Trustees (files 2.2.8 to 2.2.19) and members of the TGH medical, nursing, engineering and professional staff; reports by medical and other TGH departments; financial statements summarizing the Hospital’s revenues and expenses; correspondence and reports concerning the management of TGH properties and endowments; correspondence with TGH consulting architects concerning the planning and development of construction projects within the Hospital, particularly the new Private Patients Pavilion, and architectural drawings depicting planned, continuing and completed constructions; lists of annual medical staff appointments and accompanying correspondence; correspondence with various suppliers of products and services required in the daily maintenance of the Hospital and in equipping the Private Patients Pavilion, with attendant specifications and contractual documents; and correspondence with officials of various municipal, provincial and federal government bodies concerning taxation, public health and security and other issues.

Files 2.2.35 to 2.2.39, 2.2.45, 2.2.67, and 2.2.83 contain architectural drawings.

Toronto General Hospital. Office of the President

Superintendent’s Correspondence and General Administration Files 1929 [C.J. Decker]

Sub-series consists of correspondence and general administration files maintained by the Superintendent in conducting the day-to-day administration of the TGH. Materials in this Sub-series include correspondence with members of the Board of Trustees (files 2.3.1 to 2.3.8, 2.3.16, 2.3.50) and members of the TGH medical, nursing, engineering and professional staff; reports by medical and other TGH departments; financial statements summarizing the Hospital’s revenues and expenses; correspondence and reports concerning the management of TGH properties and endowments; correspondence with TGH consulting architects concerning the planning and development of construction projects within the Hospital, particularly the new Private Patients Pavilion, and architectural drawings depicting planned, continuing and completed constructions; lists of annual medical staff appointments and accompanying correspondence; correspondence with various suppliers of products and services required in the daily maintenance of the Hospital and in equipping the Private Patients Pavilion, with attendant specifications and contractual documents; and correspondence with officials of various municipal, provincial and federal government bodies concerning taxation, public health and security and other issues.

Files 2.3.10, 2.3.21, 2.3.52, 2.3.63, and 2.3.87 contain architectural drawings.

Toronto General Hospital. Office of the President

Superintendent’s Correspondence and General Administration Files 1930 [C.J. Decker]

Sub-series consists of correspondence and general administration files maintained by the Superintendent in conducting the day-to-day administration of the TGH. Materials in this Sub-series include correspondence with members of the Board of Trustees (files 2.4.1 to 2.4.12) and members of the TGH medical, nursing, engineering and professional staff; reports by medical and other TGH departments; financial statements summarizing the Hospital’s revenues and expenses; correspondence and reports concerning the management of TGH properties and endowments; correspondence with TGH consulting architects concerning the planning and development of construction projects within the Hospital, particularly the new Private Patients Pavilion, and architectural drawings depicting planned, continuing and completed constructions; lists of annual medical staff appointments and accompanying correspondence; correspondence with various suppliers of products and services required in the daily maintenance of the Hospital and in equipping the Private Patients Pavilion, with attendant specifications and contractual documents; correspondence with government bodies concerning plans to develop a radiotherapy service at the TGH, and with suppliers of radium; and correspondence with officials of various municipal, provincial and federal government bodies concerning taxation, public health and security and other issues.

Files 2.4.1, 2.4.23, 2.4.24, and 2.4.50 contain architectural drawings.

Toronto General Hospital. Office of the President

Superintendent’s Correspondence and General Administration Files 1931 [C.J. Decker]

Sub-series consists of correspondence and general administration files maintained by the Superintendent in conducting the day-to-day administration of the TGH. Materials in this Sub-series include correspondence with members of the Board of Trustees and members of the TGH medical, nursing, engineering and professional staff; reports by medical and other TGH departments; financial statements summarizing the Hospital’s revenues and expenses; correspondence and reports concerning the management of TGH properties and endowments; correspondence with TGH consulting architects concerning the planning and development of construction projects within the Hospital, particularly the new Private Patients Pavilion, and architectural drawings depicting planned, continuing and completed constructions; lists of annual medical staff appointments and accompanying correspondence; correspondence with various suppliers of products and services required in the daily maintenance of the Hospital and in equipping the Private Patients Pavilion, with attendant specifications and contractual documents; correspondence with government bodies concerning plans to develop a radiotherapy service at the TGH, and with suppliers of radium; and correspondence with officials of various municipal, provincial and federal government bodies concerning taxation, public health and security and other issues.

Files 2.5.12 and 2.5.60 contain architectural drawings.

File 2.5.72 contains an index of the contents of the sub-series, based on numbers assigned to each file (see file list for original file numbers).

Toronto General Hospital. Office of the President

Superintendent’s Correspondence and General Administration Files 1933 [C.J. Decker]

Sub-series consists of correspondence and general administration files maintained by the Superintendent in conducting the day-to-day administration of the TGH. Materials in this Sub-series include correspondence with members of the Board of Trustees and members of the TGH medical, nursing, engineering and professional staff; reports by medical and other TGH departments; financial statements summarizing the Hospital’s revenues and expenses; correspondence and reports concerning the management of TGH properties and endowments; correspondence with TGH consulting architects concerning the planning and development of construction projects within the Hospital, particularly the new Radiotherapy building, and architectural drawings depicting planned, continuing and completed constructions; lists of annual medical staff appointments and accompanying correspondence; correspondence with various suppliers of products and services required in the daily maintenance of the Hospital, with attendant specifications and contractual documents; correspondence with government bodies concerning plans to develop a radiotherapy service at the TGH, and with suppliers of radium; and correspondence with officials of various municipal, provincial and federal government bodies concerning taxation, public health and security and other issues.

Files 2.7.1, 2.7.47 and 2.7.56 contain architectural drawings.

File 2.7.65 contains an index of the contents of the Sub-series, based on numbers assigned to each file (see file list for original file numbers). Original files numbered 49 to 69 are missing.

Toronto General Hospital. Office of the President

Superintendent’s Correspondence and General Administration Files 1934 [C.J. Decker]

Sub-series consists of correspondence and general administration files maintained by the Superintendent in conducting the day-to-day administration of the TGH. Materials in this Sub-series include correspondence with members of the Board of Trustees and members of the TGH medical, nursing, engineering and professional staff; reports by medical and other TGH departments; financial statements summarizing the Hospital’s revenues and expenses; correspondence and reports concerning the management of TGH properties and endowments; correspondence with TGH consulting architects concerning the planning and development of construction projects within the Hospital, particularly the new Radiotherapy building, and architectural drawings depicting planned, continuing and completed constructions; lists of annual medical staff appointments and accompanying correspondence; correspondence with various suppliers of products and services required in the daily maintenance of the Hospital, with attendant specifications and contractual documents; correspondence with government bodies concerning plans to develop a radiotherapy service at the TGH, and with suppliers of radium; and correspondence with officials of various municipal, provincial and federal government bodies concerning taxation, public health and security and other issues.

File 2.8.36 contains an architectural drawing.

File 2.8.84 contains an index of the contents of the Sub-series, based on numbers assigned to each file (see file list for original file numbers).

Toronto General Hospital. Office of the President

Superintendent’s Correspondence and General Administration Files 1935 [C.J. Decker]

Sub-series consists of correspondence and general administration files maintained by the Superintendent in conducting the day-to-day administration of the TGH.

All files originally included in this Sub-series are missing, except the annual audit reports prepared by the Hospital’s accountants Clarkson, Gordon Chartered Accountants (file 2.9.2)

File 2.9.1 contains an index of the original contents of the sub-series, based on numbers assigned to each file.

Toronto General Hospital. Office of the President

Superintendent’s Correspondence and General Administration Files 1936 [C.J. Decker]

Sub-series consists of correspondence and general administration files maintained by the Superintendent in conducting the day-to-day administration of the TGH.

All files originally included in this sub-series are missing, except the annual audit reports prepared by the Hospital’s accountants Clarkson, Gordon Chartered Accountants (file 2.10.2)

File 2.10.1 contains an index of the original contents of the sub-series, based on numbers assigned to each file.

Toronto General Hospital. Office of the President

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