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Archival description
City of Thunder Bay fonds
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Administrative Reports

Series consists of reports prepared by various departments of The City of Thunder Bay relating to assessments of current practices and systems and recommendations for improvement which are brought forward to Council for consideration. Reports cover a range of topics and issues including contracts, agreements, by-laws, property acquisition and the sale of property, city infrastructure and development, transportation, parking, services and programs, civic organization, council and committee structure and the development and maintenance of parks and recreation facilities in The City of Thunder Bay. Reports feature attached resolutions detailing council’s recommendations in relation to the issues raised in each report.

Administrative Reports are maintained by the Office of the City Clerk. The Office of the City Clerk oversees all departments of the municipal government and the operations of City Council. The main responsibilities held by the Office of the City Clerk include: presenting proposed by-laws to Council; preparing agendas for Council and providing secretarial services for Council and Committees of Council.

Aerial Photographs

Series consists of aerial photographs of the City of Thunder Bay. Included are aerial views of the former City of Fort William from 1949, 1955, 1959, 1962, 1968 and 1969; aerial views of the former City of Port Arthur from 1959 and 1969; and aerial views of the amalgamated City of Thunder Bay from 1974, 1976, 1981, 1983, 1987, 1991 and 1996. Also included in this series are aerial photographs of the Port Arthur urban renewal area from 1968.

As Built Consultant Drawings

Primarily folded construction drawings relating to sewers, sidewalks, parking lots, traffic lights, etc. and some letters from the Telephone Department, Thunder Bay Hydro and Centra Gas.

Assessment Rolls

The Office of the City Clerk reports to the City Manager and is responsible for maintaining all
legislative and administrative requirements necessary for the effective functioning of the City.
The primary responsibilities of the Office of the City Clerk include managing the registration
of vital statistics information, preparing agendas for City Council and providing advice to
Council regarding the policies and operations followed by the City. Another major
responsibility of the Office of the City Clerk is to oversee the assessment of property tax.
Assessment Rolls are compiled each year by the Municipal Property Assessment Corporation
(MPAC), the provincial government body responsible for the assessment of property value for
properties in all municipalities across Ontario. The City Clerk directs the certification and
amendment of Assessment Rolls prepared by MPAC each year within the City of Thunder
Bay. The information recorded in the Assessment Rolls is used by the City to calculate
municipal property taxes.

Series consists of Assessments Rolls covering residential, commercial and government owned
properties. Assessment Rolls include the following information: parcel number, name and
mailing address, religion, location and description of the property being assessed, school zone
including school support, tax class, total valuation, exempt distribution and taxable
distribution. Earlier Assessment Rolls from this series may include additional information
such as; marital status, occupation and year of birth. Recent Assessment Rolls also specify
whether or not there were any changes in property ownership for the years that the Assessment
Roll covers.

The Assessment Rolls are arranged by ward and subdivision. Assessment Rolls produced
between 1970 and 1979, are divided into wards for Fort William, Port Arthur, McIntyre
(Shuniah) and Neebing. Later Assessment Rolls, from 1980 onward, are divided into seven
different wards; McIntyre, Neebing, Current River, Northwood, McKellar, Red River and
Westfort.

Assessment Rolls can also be navigated by municipal address and name for the years 1976 –

  1. See Related Series: Series 41: Street Indexes to Assessment Rolls; and Series 42: Name
    Indexes to Assessment Rolls.

Also included in this series are Supplementary Assessment Rolls and Total Current Value
Rolls. Supplementary Assessment Rolls detail changes in ownership and provide information
on proportionate assessments for new property owners. Total Current Value Rolls include
statistical information on the total assessed values for properties which have been divided into
the following categories; residential (includes English and French separate school and public
school), commercial, office building, industrial, exempt, parking lot and multi-residential.

Birth Registers

The Office of the City Clerk oversees the registration of births within the City of Thunder Bay and is responsible for ensuring that the City operates in accordance with provincial statutes. Under the Vital Statistics Act (1990), the Office of the Registrar General issues birth certificates for all registered births within the Province of Ontario. Records of births are protected for 95 years following the date of creation.

Series consists of Indexes to Birth registrations for births registered within The City of Thunder Bay. Information included in the Index includes: name, date of birth, place of birth, sex, date of registration, registration number, name and address of informant, and the name and address of the Doctor or Nurse in attendance at the birth. Registrations are arranged by the date of registration and alphabetically in cases where multiple births were registered on the same date. Each ledger contains an index in the front with an overview of all registered births arranged by alphabetical order.

Bridge Drawings

This series includes copies of blueprints of bridges located in the City of Thunder Bay, as well as some textual material.

Canada Games Complex Administrative Files

The Canada Games Complex, located at 420 Winnipeg Avenue, Thunder Bay, Ontario, was constructed as a venue for aquatic events for the 1981 Canada Summer Games. Construction began in 1979 and the Complex officially opened on July 2, 1981. The Canada Summer Games took place there August 9-22, 1981. The Complex was built to host swimming, diving, and water polo at the Summer Games, but ancillary facilities were also included in the interests of the long-term viability of the Complex as a total fitness and recreation centre facility within the community. Among its amenities are a waterslide, exercise equipment, a running track, weight room, facilities for racquet sports, a restaurant, and a pro shop. In addition, the Complex offers a wide range of fitness and recreation programs and courses.

Originally created as a separate department, the Canada Games Complex was eventually put under the purview of the Parks and Recreation Department. In 2006, the Canada Games Complex was under the auspices of the Recreation & Culture Division of the Community Services Department of the City of Thunder Bay.

This series contains records relating to the operation of the Canada Games Complex, including policies, procedures, planning, correspondence, marketing, program development, and involvement in community fitness initiatives

Census Reports

Census Reports were prepared on a yearly basis by the Regional Assessment Office of the Province of Ontario and delivered to the Office of the City Clerk. Census Reports were prepared using information obtained from the Assessment Rolls in order to garner an
understanding of the resident population of the municipality and were used by the Province in the calculation of resource allocations and grants. Census Reports were not intended to serve as an official population count.

The Office of the City Clerk reports to the City Manager and is responsible for maintaining all legislative and administrative requirements necessary for the effective functioning of the City. The primary responsibilities of the Office of the City Clerk includes managing the registration of vital statistics information, preparing agendas for City Council, providing advice to Council regarding the policies and operations followed by the City and overseeing the assessment of property tax.

Series consists of Census Reports prepared by the Regional Assessment Office of the Province of Ontario and includes statistical information on the population of the City of Thunder Bay. The information is divided into ward and subdivision and contains the total number of people for each age group, total number of male and female residents and the total male and female residents under the category of public school and separate school support.

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