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Administrative Reports
CA ON00372 219 · Series · 1970-1999
Part of City of Thunder Bay fonds

Series consists of reports prepared by various departments of The City of Thunder Bay relating to assessments of current practices and systems and recommendations for improvement which are brought forward to Council for consideration. Reports cover a range of topics and issues including contracts, agreements, by-laws, property acquisition and the sale of property, city infrastructure and development, transportation, parking, services and programs, civic organization, council and committee structure and the development and maintenance of parks and recreation facilities in The City of Thunder Bay. Reports feature attached resolutions detailing council’s recommendations in relation to the issues raised in each report.

Administrative Reports are maintained by the Office of the City Clerk. The Office of the City Clerk oversees all departments of the municipal government and the operations of City Council. The main responsibilities held by the Office of the City Clerk include: presenting proposed by-laws to Council; preparing agendas for Council and providing secretarial services for Council and Committees of Council.

Aerial Photographs
CA ON00372 92 · Series · 1949-1996
Part of City of Thunder Bay fonds

Series consists of aerial photographs of the City of Thunder Bay. Included are aerial views of the former City of Fort William from 1949, 1955, 1959, 1962, 1968 and 1969; aerial views of the former City of Port Arthur from 1959 and 1969; and aerial views of the amalgamated City of Thunder Bay from 1974, 1976, 1981, 1983, 1987, 1991 and 1996. Also included in this series are aerial photographs of the Port Arthur urban renewal area from 1968.

As Built Consultant Drawings
CA ON00372 361 · Series · 1972-1998
Part of City of Thunder Bay fonds

Primarily folded construction drawings relating to sewers, sidewalks, parking lots, traffic lights, etc. and some letters from the Telephone Department, Thunder Bay Hydro and Centra Gas.

Assessment Rolls
CA ON00372 40 · Series · 1970-2010
Part of City of Thunder Bay fonds

The Office of the City Clerk reports to the City Manager and is responsible for maintaining all
legislative and administrative requirements necessary for the effective functioning of the City.
The primary responsibilities of the Office of the City Clerk include managing the registration
of vital statistics information, preparing agendas for City Council and providing advice to
Council regarding the policies and operations followed by the City. Another major
responsibility of the Office of the City Clerk is to oversee the assessment of property tax.
Assessment Rolls are compiled each year by the Municipal Property Assessment Corporation
(MPAC), the provincial government body responsible for the assessment of property value for
properties in all municipalities across Ontario. The City Clerk directs the certification and
amendment of Assessment Rolls prepared by MPAC each year within the City of Thunder
Bay. The information recorded in the Assessment Rolls is used by the City to calculate
municipal property taxes.

Series consists of Assessments Rolls covering residential, commercial and government owned
properties. Assessment Rolls include the following information: parcel number, name and
mailing address, religion, location and description of the property being assessed, school zone
including school support, tax class, total valuation, exempt distribution and taxable
distribution. Earlier Assessment Rolls from this series may include additional information
such as; marital status, occupation and year of birth. Recent Assessment Rolls also specify
whether or not there were any changes in property ownership for the years that the Assessment
Roll covers.

The Assessment Rolls are arranged by ward and subdivision. Assessment Rolls produced
between 1970 and 1979, are divided into wards for Fort William, Port Arthur, McIntyre
(Shuniah) and Neebing. Later Assessment Rolls, from 1980 onward, are divided into seven
different wards; McIntyre, Neebing, Current River, Northwood, McKellar, Red River and
Westfort.

Assessment Rolls can also be navigated by municipal address and name for the years 1976 –

  1. See Related Series: Series 41: Street Indexes to Assessment Rolls; and Series 42: Name
    Indexes to Assessment Rolls.

Also included in this series are Supplementary Assessment Rolls and Total Current Value
Rolls. Supplementary Assessment Rolls detail changes in ownership and provide information
on proportionate assessments for new property owners. Total Current Value Rolls include
statistical information on the total assessed values for properties which have been divided into
the following categories; residential (includes English and French separate school and public
school), commercial, office building, industrial, exempt, parking lot and multi-residential.

Bridge Drawings
CA ON00372 385 · Series · 1947, 1988-1994
Part of City of Thunder Bay fonds

This series includes copies of blueprints of bridges located in the City of Thunder Bay, as well as some textual material.

CA ON00372 275 · Series · 1980-1994
Part of City of Thunder Bay fonds

The Canada Games Complex, located at 420 Winnipeg Avenue, Thunder Bay, Ontario, was constructed as a venue for aquatic events for the 1981 Canada Summer Games. Construction began in 1979 and the Complex officially opened on July 2, 1981. The Canada Summer Games took place there August 9-22, 1981. The Complex was built to host swimming, diving, and water polo at the Summer Games, but ancillary facilities were also included in the interests of the long-term viability of the Complex as a total fitness and recreation centre facility within the community. Among its amenities are a waterslide, exercise equipment, a running track, weight room, facilities for racquet sports, a restaurant, and a pro shop. In addition, the Complex offers a wide range of fitness and recreation programs and courses.

Originally created as a separate department, the Canada Games Complex was eventually put under the purview of the Parks and Recreation Department. In 2006, the Canada Games Complex was under the auspices of the Recreation & Culture Division of the Community Services Department of the City of Thunder Bay.

This series contains records relating to the operation of the Canada Games Complex, including policies, procedures, planning, correspondence, marketing, program development, and involvement in community fitness initiatives

Census Reports
CA ON00372 202 · Series · 1970-1981
Part of City of Thunder Bay fonds

Census Reports were prepared on a yearly basis by the Regional Assessment Office of the Province of Ontario and delivered to the Office of the City Clerk. Census Reports were prepared using information obtained from the Assessment Rolls in order to garner an
understanding of the resident population of the municipality and were used by the Province in the calculation of resource allocations and grants. Census Reports were not intended to serve as an official population count.

The Office of the City Clerk reports to the City Manager and is responsible for maintaining all legislative and administrative requirements necessary for the effective functioning of the City. The primary responsibilities of the Office of the City Clerk includes managing the registration of vital statistics information, preparing agendas for City Council, providing advice to Council regarding the policies and operations followed by the City and overseeing the assessment of property tax.

Series consists of Census Reports prepared by the Regional Assessment Office of the Province of Ontario and includes statistical information on the population of the City of Thunder Bay. The information is divided into ward and subdivision and contains the total number of people for each age group, total number of male and female residents and the total male and female residents under the category of public school and separate school support.

CA ON00372 407 · Series · 1970-1994
Part of City of Thunder Bay fonds

These are copies of applications submitted to the Ministry of the Environment for Certificates of Approval, primarily for drinking water and sanitary sewer systems. Copies of the actual Certificates are included in some files. This series begins in 1970. Format of applications changes in 1987.

City Clerk's Files
CA ON00372 117 · Series · 1970-1997
Part of City of Thunder Bay fonds

The Office of the City Clerk oversees all departments of the municipal government and the operations of City Council. Major responsibilities of the City Clerk include; presenting proposed by-laws to Council; preparing agendas for Council; providing secretarial services for Council and Committees of Council; administering vital statistics registrations; managing municipal elections, ensuring that city government is operating in accordance with provincial statutes; licensing and regulation of City services; and overseeing property tax assessments.

Other items more recently added to the portfolio of the City Clerk include corporate records management and ensuring that the City is compliant with the provisions of the Municipal Freedom of Information and Protection of Privacy Act, emergency planning, heritage designation, and the Aboriginal Liaison division. The Office of the City Clerk also contains two permanent committees; the Heritage Advisory Committee and the Official Recognition Committee.

In the first years following the amalgamation of the City of Thunder Bay until 1973, the City Clerk shared responsibilities with the City Coordinator’s Office and reported directly to the City Coordinator. As of April 1980, the Office of the City Clerk was a division of a larger department, Administrative Services, headed by a Director and accountable to the Chief Administrative Officer. At this time, the City Clerk reported directly to the Director of Administrative Services. In 1989, the City Clerk reported directly to the Chief Administrative Officer. In 1996, the City Clerk’s Office was positioned under the Corporate Services department and reported to the General Manager, Corporate Services. With the dissolution of the Corporate Services department in 1998, the Office of the City Clerk became a division of the City Manager’s Office. At 2014, the City Clerk reports directly to the City Manager. City Clerk appointments for the City of Thunder Bay include: D. B. Morris (1971 - 1979); H. T. Kirk (1980 - 1994); Elaine Bahlieda (1995 - 2003); John Hannam (2004 - present).

As the Office of the City Clerk oversees all functions and responsibilities of City Government, this series consists of records relating to all aspects of government. Predominant in this series are records relating to City Council, the preparation and management of municipal elections, legal agreements and the establishment of by-laws, liaisons with other institutions and levels of government over issues of health, education, road development, planning and engineering (including zoning and urban renewal), correspondence and other records regarding vital statistics registrations, records relating to finance and taxation, the Parking Authority, police and fire services, historical preservation within the City and the management of corporate records.

Also included are records relating to the administration and organizational development of the City. Some files from the Chief Administrative Officer can also be found in this series.

Also included in this series are plans relating to highway improvements and zoning of areas within the City.

CA ON00372 128 · Series · 1860-2006
Part of City of Thunder Bay fonds

Series consists of photographs acquired by the Office of the City Clerk. Included are group photographs of City Councils for Fort William, Port Arthur and Thunder Bay from various years, photographs of children at sporting events and in school settings and portrait photographs of Aldermen, Mayors and City Clerks from various years. Also included in this series are early photographs of construction and development within the Thunder Bay region, photographs of accidents including train accidents and ship wrecks and a variety of early photographs showing the landscape of the region. Landscape photographs include images of industrial areas such as grain elevators, mills and mines in the district, Kakabeka Falls, views of the Kaministiquia River and Mount McKay, early street views of downtown Fort William and various railway bridges in the region, and photographs of the old Fort William City Hall.

City Manager's Files
CA ON00372 412 · Series · 1986-2004
Part of City of Thunder Bay fonds

Under the Municipal Act (2001), the City Manager is responsible for the overall management and control of the municipal government and the general administration and direction of all departments within the City. Reporting directly to City Council, the City Manager performs research on behalf of Council and provides advice to Council with regard to the development of business plans, programs, policies, procedures and the overall objectives of the City. The City Manager also works with City Council in the development of long term strategic plans.

Departments currently reporting directly to the City Manager include Corporate Communications and Strategic Initiatives, Human Resources and Corporate Safety, Management Studies and the Office of the City Clerk. As of September 2011, Emergency Medical Services, Internal Audit and Continuous Improvement no longer report to the City Manager. The City Solicitor and Corporate Council also report to the City Manager and City Council.

In 1975, a major review of the organizational structure of The City of Thunder Bay was performed. As a result of this review, the position of Chief Administrative Officer was created to replace the role of the City Coordinator. With the implementation of a Chief Administrative Officer, long term corporate and strategic planning became a primary function of the position. The title of City Manager replaced the title of Chief Administrative Officer.

Previous City Managers include: Bruce Thom (1994 – 1996); Brian McRae (1998 - 2002); Robert Petrie (2003 - 2007); and Tim Commisso (2008 - present).

Series consists of records of the City Manager covering a range of topics including, reports and correspondence relating to the management of departments under the City Manager’s control, records relating to the development of the Fast Forward Plan from 2000, reference material relating to the development of strategic plans, organizational charts and other records relating to planning and corporate structuring of the City, correspondence with associations and other levels of government relating to the development of regional boards addressing community issues and economic development in the area, correspondence with other
municipalities in the northwestern Ontario region regarding activities and corporate structuring.

CA ON00372 148 · Series · 1969-2003
Part of City of Thunder Bay fonds

Under the provisions of the Municipal Act (2001), City Council votes on the passing of new by-laws and the amendment of existing by-laws in Council meetings, based on recommendations and advice from the Office of the City Clerk. Council also delegates statutory responsibilities to sub-committees, and through Committee of the Whole Meetings, Council discusses critical issues covering the broad mandate of the City. It is through Council Meetings that decisions are made and resolutions are achieved.

This series contains minutes from Council meetings of The City of Thunder Bay. The City of Thunder Bay was officially incorporated under the City of the Lakehead Act (1969) when the former municipalities of Port Arthur, Fort William, Neebing and McIntyre were amalgamated. The merging of the municipalities occurred following a regional study prepared by the provincial Minister of Municipal Affairs in 1968. The study had been proposed by Saul Laskin, former Mayor of Port Arthur and first Mayor of Thunder Bay, and jointly signed by the Mayors of all five councils. The report recommended the merging of the municipalities citing benefits such as the economic promotion of the area and benefits of scale such as cost reductions and development opportunities. In 1969, a formal Organization Committee was established to prepare for the administration of the new City.

Following the formal amalgamation of the City, by-laws were established to set out the rules for procedure for Council meetings and the organization of policy committees to cover the various elements of government administration. In July 1970, Council approved the establishment of four policy committees which were divided into the following categories; Protection of Persons and Property, Health and Social Services, Recreation and Community Services and Planning. With changes to the corporate organization of city government throughout the 1970’s, policy committees had been reorganized. In 1978, under By-law 303-1978 (amended in 1979, 1981 and 1982) three Standing Committees were established relating to Engineering and Operations, Community Services and Community Planning and Development. These committees comprised of members of Council who wished to serve on them, with no fewer than seven members per committee. At 2011, Committee of the Whole Meetings are attended by all City Councilors and are divided into; Community Services, Planning, Operations and Administrative Services.

Between 1973 and 1976, Councilors were elected representatives from each of the four wards established for The City of Thunder Bay at that time; Fort William, Port Arthur, Neebing and McIntyre. From 1977, Council consisted of representatives from the newly established ward system which included the creation of seven distinct wards within the City; Current River, McKellar, Red River, Northwood, Westfort, McIntyre and Neebing. As of 1986, Council consisted of 12 members and the Mayor; one representative from each of the seven wards and 5 representatives reflecting the at large areas surrounding Thunder Bay. In accordance with Bylaw
139-2006, the 13 members of Council each serve a term of four years.

Mayors presiding over Council in the time reflected in this series include; Saul Laskin (1970-1972), Walter Assef (1973-1978 and 1981-1985), Dusty Miller (1979-1980), Jack Masters (1986-1991), David Hamilton (1992-1997) and Ken Boshcoff (1998-2003). The Office of the City Clerk is responsible for maintaining the records of proceedings for Council.

Series consists of meeting minutes of City Council for the City of Thunder Bay and include the adoption and consideration of minutes from the Committee of the Whole meetings, particularly relating to key issues such as capital expenditures, community plans and development, transportation, infrastructure, education, zoning applications and the approval or rejection of by-laws for the City. Also included are the minutes of the Organization Committee prior to the formal amalgamation of the City in 1970. Major issues discussed in these minutes include the organization study, plans for birthday celebrations for the City of Thunder Bay, and the establishment of an organizational structure for the amalgamated City.

Early minutes cover key establishment issues such as urban renewal schemes for the South and North ward, establishment of a Citizen Advisory Committee to encourage citizen participation in civic affairs, development of traffic systems and transportation for the City and the establishment of the Thunder Bay Public Library Board. Recent meeting minutes include issues relating to social services, the redevelopment of well-known properties in the City, civic recognition ceremonies, civic beautification, crime and capital budgets.

City of Thunder Bay fonds
Fonds · 1970-

The fonds consists of minutes, by-laws, reports, correspondence and financial records which document all aspects of municipal rights, responsibilities and activities including council, administration, finance, waterworks, waste management, roads, planning, development, land sales, building engineering, public transportation, parks, recreation, telephone, systems, health, social services, police and fire service. Fonds is comprised of the following series: Series 40 Assessment Rolls, 1970-1997 Series 41 Street Indexes to Assessment Rolls, 1976-1995 Series 42 Name Indexes to Assessment Rolls Series 43 School Support Lists Series 92 Aerial Photographs, 1949-1987 Series 97 Neighbourhood Improvement Program Files, 1974-1985 Series 98 Thunder Bay Original By-laws, 1970-1993 Series 112 City Co-ordinator Files, 1965-1973 Series 117 City Clerk's Files, 1970-1992 Series 120 Mayor's Office Files, 1983-1991 Series 120 Mayor's Office Files, 1983-1991 Series 126 In Camera Agendas, 1984-1995 Series 128 City Clerk’s Photograph Collection Series 129 Fire Dept. Photograph Collection Series 130 Sewer & Water Photograph Collection Series 131 Planning Photograph Collection Series 132 Mayor’s Office Photograph Collection Series 135 Tax System – Name Cross Reference Reports, 1978-1987 Series 136 Tax System – Street Cross Reference Reports, 1978-1987 Series 141 Thunder Bay Voters Lists 1970-1997 Series 142 Police Services Board (formerly Board of Commissioners of Police) Agendas, 1970-1996 Series 144 Duplicate By-law Files, 1973-1985 Series 148 City of Thunder Bay Council Minutes, 1969-1988 Series 149 Ward Meeting Minutes Series 150 City of Thunder Bay Administrative Committee Minutes, 1987 Series 151 Special Committee Minutes Series 152 Ad Hoc Committee Minutes Series 153 Reports Listings Series 154 Birth Registers Series 155 Death Registers Series 156 Central Files (Administration, Parks, Community Recreation) Series 159 City Coordinator's Annual Reports, 1969-1975 Series 165 Thunder Bay Record of Fire Series 175 Urban Renewal Reference Files Series 176 Urban Renewal Operations Files Series 194 Waterfront Park Records Series 197 Facility Enterprise Manager's Administrative Files Series 198 Parks & Recreation Reference Files Series 200 Recreation, Education and Community College Files Series 202 Census Reports, 1970-1981 Series 205 Enumeration Composite Reports Series 216 Payroll Registers Series 217 General Manager's Division Files - Corporate Services

City of Thunder Bay (Ont.)
CA ON00372 125 · Series · 1979-2006
Part of City of Thunder Bay fonds

Subject to By-law 139-2006, all members of Council participate in Committee of the Whole Meetings, chaired by an elected member of Council. Committee of the Whole Meetings are divided into four key areas designed to cover the broad range of issues relevant to the overall management of the City. At 2011, the arrangement of Committee of the Whole Meetings is divided into; Community Services, Planning, Operations and Administrative Services. Council may also address specific, ongoing matters in Committee of the Whole sessions. Under Chapters 16 and 17 of the City of Thunder Bay Municipal Code (amended by By-law 171-2001), City Council has the authority to establish Corporate Administrative SubCommittees that investigate and make recommendations on a particular subject or area of concern within a particular session of a Committee of the Whole meeting. Additionally, Committee of the Whole Meetings also hear deputations to Council, where individuals and community groups can bring matters of public interest to the Council’s attention in formal proceedings.

Prior to the establishment of Committee of the Whole Meetings in The City of Thunder Bay, policy committees had been established to address core areas of government administration. In July 1970, Council approved the establishment of four policy committees which were divided into the following categories; Protection of Persons and Property, Health and Social Services, Recreation and Community Services and Planning. With changes to the corporate organization of city government throughout the 1970’s, policy committees had been reorganized. In 1978, under By-law 303-1978 (amended in 1979, 1981 and 1982) three Standing Committees were established. These Standing Committees were comprised of members of Council who wished to serve on them, with no fewer than seven members per committee.

Series consists of agendas from Committee of the Whole Meetings and meetings of the City Council covering a broad range of issues pertinent to the ongoing management of The City of Thunder Bay. Included are agendas relating to transportation, city facilities, infrastructure and development, parking, parks and recreation, city personnel, accessibility provisions and civic beautification. Also included are meeting agendas from related institutions such as the Thunder Bay District Health Unit, Thunder Bay District Social Services Administration Board and various ad-hoc committees designed to address specific issues. In addition to these agendas are operating budgets and capital budgets, applications for financial assistance, Agendas for Inaugral meetings of City Council, petitions from the public and public hearings over planning issues.

Meeting agendas are bound and separated based on the date of the meeting. Minutes include additional attached material relevant to the matters discussed such as minutes from other committees and correspondence and reports from various corporate and administrative departments within the city government.

CA ON00372 325 · Series · 1977-2002
Part of City of Thunder Bay fonds

The Municipal Housing Corporation, "Thunder Bay Non-Profit Housing Corporation, was established in 1977. In 1990, the Corporation adopted the trade name "Thunder Bay Community Housing." In 2011, the department underwent another name change to Property Management Services.

The Thunder Bay Community Housing department's mandate is to develop, build, and operate affordable rental housing for modest income families, seniors, single people or for those individuals identified as having special housing requirements in Thunder Bay.

Largely, the Community Housing Administrative Files series consists of Minutes, Agendas, and Administrative Report Summaries from the Board of Directors monthly and annual meetings. These meetings summarize the status of the Thunder Bay Community Housing department’s finances outlining schedules of income and expenses; the building, equipment, and grounds maintenance of the facilities and status of individual projects; and Reports for Information conveying other information concerning the operation of the department (Tenant Move-Outs/Vacancies, correspondence, ONPHA, etc.)

The Thunder Bay Community Housing department has kept detailed annual Financial Statements that summarize the activities of facilities for the given years. For a more in-depth perspective audit reports are available for specific facilities. And a number of files of correspondence have been preserved, particularly correspondence with the Board of Directors, Ministry of Housing, and the Canada Mortgage and Housing Corporation.

This series has information on the following projects The facilities are listed with the year they opened: Sequoia Park(1977), Andras Court(1977), Glenwood Court(1982), Paterson Court(1983), Royal Edward Arms(1986), McLaughlin Court(1986), Blucher Park(1986), Picton 1(1987), Ross Court(1987), Cumberland(1987), North Vickers Court(1988), Habitat(1988), Tamarack(1989), Lendrum Court(1990), Picton 3(1990), Parsons Avenue(1990), Walkover(1991), Frederica Street(1992), Gore/Neebing(1992), and 1200 Jasper(1992).

CA ON00372 261 · Series · 1970-1998
Part of City of Thunder Bay fonds

This series includes records relating to planning and management of city parks, recreation program and facilities, policies, studies, correspondence and memoranda, as well as minutes of committee upon which the community recreation manager served, such as the Joint Health and Safety Committee.

CA ON00372 286 · Series · 1983-1995
Part of City of Thunder Bay fonds

This series contains records relating to the Thunder Bay/Duluth Friendship Games, including advisory committee minutes, correspondence, arrangement details, event schedules, media releases, newspaper clippings, photographs. Series also includes records relating to the Summer in the Parks event.

Construction Drawings
CA ON00372 384 · Series · 1948, 1969-1992
Part of City of Thunder Bay fonds

This series includes contract drawings and some textual material relating to the construction of buildings, structures, sewers, roads and watermains.

The records have been organized by project and date and also include some miscellaneous items which have been identified.

Corporate Development Files
CA ON00372 222 · Series · 1971-1989
Part of City of Thunder Bay fonds

The Corporate Development Department was established in 1970 following the amalgamation of the City of Thunder Bay. The department was headed by a Manager of Corporate Development who reported to the Director of Corporate Planning and Development. This arrangement was revised in 1983 when the position of Director, Corporate Planning and Development was eliminated. As a result, the Manager of Corporate Development reported directly to the Chief Administrative Officer. Originally created to conduct internal evaluations of work, departmental staff, programs and services; the Corporate Development Department's mandate grew to include an extended list of responsibilities including; the development of policies and procedures for the City, human resources development, operational reviews, project management, conducting reports on streamlining productivity within the City and performing research on behalf of the Chief Administrative Officer. In addition to these responsibilities, the Corporate Development Department also managed corporate communications, conducted surveys on behalf of the City and administered the financial assistance program.

Series consists of records of the former Corporate Development Department of the City of Thunder Bay. Included are reports, correspondence and studies relating to the assessment and review of municipal departments, committees and city programs and services. Also included in this series are Progress Reports from the Chief Administrative Officer, records relating to long term strategic planning and the corporate structure of the City and reports detailing recommendations for improvements to productivity within various municipal departments. Records are arranged in chronological order.