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Archival description
Ontario Cancer Institute/Princess Margaret Hospital fonds
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Admission, Inpatient and Discharge Committee minutes

Series consists of minutes of the Admission, Inpatient and Discharge Committee from 1976 to 1978, the Admission & Discharge Committee from 1978 to 1991, and the Inpatient Care Committee from 1991-1995. Minutes of the committee had been kept in four binders, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

The series has one subseries:
13A) Inpatient Care Subcommittee minutes

Princess Margaret Hospital. Admission, Inpatient and Discharge Committee

Ambulatory Care Committee minutes

Series consists of minutes of the Ambulatory Care Committee of the Medical Advisory Committee. Minutes of the Ambulatory Care Committee had been kept in two separate binders, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date. File SF2: 2.55 has an agenda and supporting material only, no minutes.

Ontario Cancer Institute/Princess Margaret Hospital. Ambulatory Care Committee

Board Books

Series consists of Board Books produced for OCI/PMH Board Members meetings from January 1988 through June 1996. The Board Books usually contain an agenda, minutes from previous meetings, supporting documentation for issues before the Board, presentations and reports to the Board.

Series contains one subseries:
15A) Annual Meeting of OCI Members of the Board

Board Development Committee minutes

Series consists of minutes of the Board Development Committee of the Board. Series reflects the fact that the medical and scientific staff of OCI/PMH and the University of Toronto as well as members of the community were part of the consultative process of the Board Development Committee. Minutes of the Board had been kept in one separate binder, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

Ontario Cancer Institute/Princess Margaret Hospital. Board Development Committee

Board of Trustees [Members of OCI] minutes

Series consists of minutes of meetings of the Board along with correspondence, reports, financial records, recommendations for staff appointments, curriculum vitae, hospital by-laws and other documentation referred to in the minutes. Series reflects the involvement of the Board with the establishment and maintenance of the Ontario Cancer Institute/Princess Margaret Hospital, and the Board's relationship with the University of Toronto and other teaching hospitals. Minutes of the Board had been kept in nine separate binders, within which minutes were filed in reverse chronological order. Files have been arranged chronologically by date.

Board of Trustees of the Ontario Cancer Institute sousfonds

Sousfonds consists of minutes of meetings of the Board and their various subcommittees along with correspondence, reports, financial records, recommendations for staff appointments, curriculum vitae, hospital by-laws and other documentation referred to in the minutes. Sousfonds reflects the involvement of the Board with the establishment and maintenance of the Ontario Cancer Institute/Princess Margaret Hospital, and the Board's relationship with the University of Toronto and other teaching hospitals. Files are arranged in series by committee, and then chronologically by date, as per original binders. Minutes of the Board had been kept in nine separate binders, within which minutes were filed in reverse chronological order. In addition, minutes from the Executive Committee comprised six separate binders, minutes of the Budget and Finance Committee comprised two separate binders and minutes from smaller subcommittees had their own individual binders. All files have been arranged in chronological order. The Office of the Secretary to the Board records have not been altered.

Sousfonds includes 17 series.

SF1:1) Board of Trustees [Members of OCI] minutes
SF1:2) Executive Committee minutes
SF1:3) Budget & Finance Committee [Finance & Audit Committee] minutes
SF1:4) Joint Conference Committee minutes
SF1:5) Board Development Committee minutes
SF1:6) Quality & Resource Management Committee minutes
SF1:7) Public Relations Committee minutes
SF1:8) Building Management Committee
SF1:9) Surgical Oncology [Ad Hoc Committee of the Board]
SF1:10) OCI Audit Committee minutes
SF1:11) PMH – University Joint Relations Committee minutes
SF1:12) Board Planning Committee minutes
SF1:13) OCI/PMH Board Research Committee minutes
SF1:14) PMH Trust / Foundation minutes
SF1:15) Board Books
SF1:16) Retreat Books
SF1:17) Office of the Secretary to the Board records

Ontario Cancer Institute. Board of Trustees

Budget & Finance Committee minutes

Series consists of minutes of meetings of the Budget & Finance Committee of the Board and minutes of its subcommittees.

Series reflects the links the Budget & Finance Committee had with other hospital committees through joint meetings with the Board Executive Committee and with the PMH Foundation Financial Committee Board. Minutes of the Budget and Finance Committee comprised four separate binders and minutes from smaller subcommittees had their own individual binders. All files within these binders had been arranged in reverse chronological order as well. Files have been arranged chronologically by date.

Series includes minutes from the following subcommittees as subseries:
3A) OCI/OCTRF Pension Committee minutes
3B) OCI/PMH Pension Committee minutes.

Ontario Cancer Institute/Princess Margaret Hospital. Budget & Finance Committee

Budget & Finance Committee of the Medical Advisory Committee minutes

Series consists of minutes of the Budget & Finance Committee of the Medical Advisory Committee for part of 1993 as well as notifications that the committee was to disband. Minutes of the Budget & Finance Committee of the Medical Advisory Committee had been kept in one binder, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

File SF2: 3.6 contains supporting documentation only, no minutes.
File SF2: 3.7 contains an agenda only, no minutes.
File SF2: 3.8 contains notifications of and cancellations of meetings as well as the disbandment of committee notice.

Ontario Cancer Institute/Princess Margaret Hospital. Budget & Finance Committee of the Medical Advisory Committee

Building Management Committee minutes

Series contains the Building Management Committee minutes from 1992 to 1994.

Minutes of the Building Management Committee had been kept in one separate binder, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

Ontario Cancer Institute/Princess Margaret Hospital. Building Management Committee

Clinical Trials Committee minutes

Series consists of minutes of the Clinical Trials Committee of the Medical Advisory Committee. Minutes of the Clinical Trials Committee from 1977-1995 had been kept in three separate binders, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date. Minutes for 1997 had been kept chronologically; their original order has been maintained.

Ontario Cancer Institute/Princess Margaret Hospital. Clinical Trials Committee

Computer Services Committee minutes

Series consists of minutes of the Computer Services Committee of the Medical Advisory Committee. Minutes of the Computer Services Committee had been kept in one binder, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date

File SF2: 5.2 contains the Hospital Systems Sub-Committee minutes from13 Jan. 1978.
File SF2: 5.9 contains the Subcommittee on Backup minutes.

Ontario Cancer Institute/Princess Margaret Hospital. Computer Services Committee

Department Heads & Senior Staff Committee

Subseries consists of minutes from the Department Heads & Senior Staff Committee. The minutes comprised three separate binders, within which minutes were filed in reverse chronological order. Files have been arranged chronologically by date.

There is a gap in the records from 1983-1989.

Ontario Cancer Institute/Princess Margaret Hospital. Department Heads & Senior Staff Committee

Department of Pharmacy newsletters

Subseries consists of newsletters produced by the Pharmacy Department originally entitled Pharmacy Bulletin, and subsequently entitled PMH Pharmafacts. The first Pharmacy Bulletin was issued on June 27, 1966 by Mary Gannon as a result of a new Pharmacy Department policy. Newsletters include drug information relating to hospital procedures, dosage, administration and side-effects, articles by pharmacy staff on new drugs or drug related issues, news items relating to the pharmacy department, and relevant hospital committee updates. The series was originally arranged in four binders in loose chronological order and kept in the departmental library.

Department of Public Relations photographs and records

Subseries consists of photographs and slides created for publicity purposes, and related textual materials. Records include photographs of the hospital, its staff, special events, visitors and equipment, and reflect various aspects of hospital life throughout the years. Some of these photographs were used for OCI publications and annual reports; others were used in displays; and some were set aside for enlargement and cropping. Files 1B.12 - 1B.57 were originally in unlabelled sleeves and loose piles and have been kept in the same order as they were found. No attempt has been made to impose an order on them. Photographs in file 1B.20 appear to be from the opening ceremonies for the hospital on September 25, 1958.

Ontario Cancer Institute/Princess Margaret Hospital. Department of Public Relations

Director of the Ontario Cancer Institute files

Series consists of accounts and correspondence of the Ontario Cancer Institute; minutes of the Board of Trustees and the Building Committee; lecture notes, speeches and memorandums; reprinted articles; grant applications and correspondence regarding Dr. Ash's research on adrenalectomy; minutes and reports from the Ontario Cancer Treatment & Research Foundation; correspondence by Dr. Gordon E. Richards, President of the Ontario Institute of Radiotherapy; cancer statistics and annual reports from the Ontario Institute of Radiotherapy; and minutes of the National Cancer Institute. Records reflect the varied administrative, teaching and research activities undertaken by Dr. Ash while Director of the Ontario Cancer Institute and contain files relating to his previous and concurrent positions as radiologist under Dr. Gordon E. Richards at Toronto General Hospital(1940-1949), senior radiologist at the Toronto General Hospital (from 1949), Professor of Radiotherapy at the University of Toronto and Radiotherapist in Chief to The Toronto General Hospital. Records do not include files from the offices of subsequent holders of this position. The statistics files include cancer statistics from 1924 to 1956. Files 2.50-2.57 relate to the Ontario Cancer Treatment and Research Foundation. Files 2.84-2.108 are the files of the President of the Ontario Institute of Radiotherapy which were created at the Toronto General Hospital and probably accumulated by Dr. Ash in 1949 when he was appointed Senior Radiologist at the Toronto General Hospital. Dr. Ash probably brought these files with him to the Ontario Cancer Institute when he became Director. Files have been arranged as close as possible to the order in which they were found, although the original order had probably been tampered with prior to their transfer to the Archives.

Gaps exist in the records between 1926 and 1934, 1966 and 1969, and 1969 and 1975.

Ontario Cancer Institute. Director

Division of Biological Research records

Series consists of correspondence and a three-year report to the National Cancer Institute of Canada prepared under the direction of Dr. A.W. Ham. Series reflects the initial development of the Division of Biological Research and its activities during the period documented in the report.

Ontario Cancer Institute/Princess Margaret Hospital. Division of Biological Research

Division of Clinical Services records

Series consists of minutes of the Committee on Informed Consent and the Special Committee on Consent, research and presentation slides, research and lecture notes, preliminary architectural drawings of the University Avenue site, and annual reports from the Ontario Institute of Radiotherapy, all accumulated by Dr. Richard Hasselback of the Department of Medicine. Series reflects the varied responsibilities and interests of the clinical staff. Files 5.6 to 5.12 may originally have been before file 5.1 but were in the present order when they arrived at the Archives.

There is one subseries:
5A1: Leukemia Service records.

Ontario Cancer Institute/Princess Margaret Hospital. Division of Clinical Services

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