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Archival description
Ontario Cancer Institute/Princess Margaret Hospital fonds Health and social services
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Ontario Cancer Institute/Princess Margaret Hospital fonds

  • CA ON00343 OCI fonds
  • Fonds
  • 1921-1997

Fonds consists of minutes from various hospital committees, correspondence, administrative and research reports, memorandums, publicity photographs, and reports and architectural drawings regarding hospital planning and construction. Records relate to the administrative, teaching and research activities of the various divisions of the hospital. Fonds is arranged into two sousfonds and five series:

Sousfonds
1) Board of Trustees of the Ontario Cancer Institute
2) Medical Advisory Committee

Series
1) Division of Hospital Services records
2) Director of the Ontario Cancer Institute records
3) Division of Physics records
4) Division of Biological Research records
5) Division of Clinical Services records

The arrangement of the series reflects the organizational structure as it was in 1957. Since no official policy for records transfer existed, fonds is incomplete.

Ontario Cancer Institute/Princess Margaret Hospital

Leukemia Service records

Subseries contains files and graphs of the clinical courses of patients with leukemia. These graphs were kept by the Acute Leukemia Service from about 1971 to 1983. They represent clinical record keeping in the pre-computer era. This type of graphic representation was discontinued in 1983 in favour of computer-based record keeping. Records were transferred as binders titled as follows: Leukemia Protocols, Leukemia – Active A-L, Leukemia – Active M-Z, Acute Leukemia – Deceased A-E, Acute Leukemia – Deceased F-H [includes I-Z], Leukemia File Worksheets : AA2-AA3 : May 1977 – Dec. 1979, and Miscellaneous Patients.

The Protocols binder contained copies of treatment protocols used by the clinical leukemia service during this period. Patients who were included in the binders labeled Leukemia-Active were on active treatment at the time this record-keeping was discontinued. Records of patients who had died had been removed from the active binders. The binder labeled “miscellaneous patients” referred to patients not treated with standard PMH protocols or who were admitted to the service after having received some amount of treatment from another hospital.

The first five files in the subseries contain general information regarding the Clinical Leukemia Service at OCI/PMH from the period 1989-1990. File 5A1.138 includes planning papers from 1975 regarding the development of a leukemia service at the Princess Margaret Hospital.

Division of Clinical Services records

Series consists of minutes of the Committee on Informed Consent and the Special Committee on Consent, research and presentation slides, research and lecture notes, preliminary architectural drawings of the University Avenue site, and annual reports from the Ontario Institute of Radiotherapy, all accumulated by Dr. Richard Hasselback of the Department of Medicine. Series reflects the varied responsibilities and interests of the clinical staff. Files 5.6 to 5.12 may originally have been before file 5.1 but were in the present order when they arrived at the Archives.

There is one subseries:
5A1: Leukemia Service records.

Ontario Cancer Institute/Princess Margaret Hospital. Division of Clinical Services

Division of Physics records

Series consists of correspondence with Dr. H.E. Johns, copies of grant applications, research reports, curriculum vitae and articles relating to Dr. Johns' appointment as Consultant with the Committee on Federal Research on Biological and Health Effects of Ionizing Radiation (FREIR) in 1980, and the appendices of the -Beam Project at TRIUMF which is comprised of photocopied and reprinted articles and reports. Series reflects some of the research activities and outside appointments of the Head of the Physics Division. Files 3.1-3.19 relate to Dr. H.E. Johns's appointment with FREIR. Files 3.20-3.64 relate to the Triumf Project.

Ontario Cancer Institute/Princess Margaret Hospital. Division of Physics

Director of the Ontario Cancer Institute files

Series consists of accounts and correspondence of the Ontario Cancer Institute; minutes of the Board of Trustees and the Building Committee; lecture notes, speeches and memorandums; reprinted articles; grant applications and correspondence regarding Dr. Ash's research on adrenalectomy; minutes and reports from the Ontario Cancer Treatment & Research Foundation; correspondence by Dr. Gordon E. Richards, President of the Ontario Institute of Radiotherapy; cancer statistics and annual reports from the Ontario Institute of Radiotherapy; and minutes of the National Cancer Institute. Records reflect the varied administrative, teaching and research activities undertaken by Dr. Ash while Director of the Ontario Cancer Institute and contain files relating to his previous and concurrent positions as radiologist under Dr. Gordon E. Richards at Toronto General Hospital(1940-1949), senior radiologist at the Toronto General Hospital (from 1949), Professor of Radiotherapy at the University of Toronto and Radiotherapist in Chief to The Toronto General Hospital. Records do not include files from the offices of subsequent holders of this position. The statistics files include cancer statistics from 1924 to 1956. Files 2.50-2.57 relate to the Ontario Cancer Treatment and Research Foundation. Files 2.84-2.108 are the files of the President of the Ontario Institute of Radiotherapy which were created at the Toronto General Hospital and probably accumulated by Dr. Ash in 1949 when he was appointed Senior Radiologist at the Toronto General Hospital. Dr. Ash probably brought these files with him to the Ontario Cancer Institute when he became Director. Files have been arranged as close as possible to the order in which they were found, although the original order had probably been tampered with prior to their transfer to the Archives.

Gaps exist in the records between 1926 and 1934, 1966 and 1969, and 1969 and 1975.

Ontario Cancer Institute. Director

Office of the Administrator records

Subseries consists of minutes from the Public Relations Committee, the Quality & Resource Management Committee (1995 - 1996), Board of Directors (1995 - 1997), and other meetings, financial statements, operating plans, invoices, patents, grant applications, reports on administrative procedures, hospital construction and integration, correspondence with the Ministry of Health, general correspondence, statistics files, building and program planning reports, site decision and re-location reports, architectural drawings of hospital properties, reprinted articles, memorandums and Staff Club photographs of OCI Christmas parties and concerts. Records reflect the involvement of OCI administrators in varied aspects of the hospital's activities including the Board of Directors, building planning, grant and research development, finance, and hospital services.

The files are arranged according to the order in which they arrived at the library, though it is suspected that the original order had been tampered with. Files 1A.24 - 1A.115 have been arranged according to an original file list found in the PRCC binder, file 1A.24. Files 1A.1 - 1A.23 are from the office of John F. Law. Files 1A.24 - 1A.164 are from the office of J.E. Ratz. Materials from Staff Club were arranged with this subseries because they were clearly marked as the property of the Administrator's Office. Files 1A.258 - 1A.276 are from the office of J.E. Ratz. Files 1A.288 - 1A.342 are from the office of S. Conner.

Ontario Cancer Institute/Princess Margaret Hospital. Office of the Administrator

Department of Pharmacy newsletters

Subseries consists of newsletters produced by the Pharmacy Department originally entitled Pharmacy Bulletin, and subsequently entitled PMH Pharmafacts. The first Pharmacy Bulletin was issued on June 27, 1966 by Mary Gannon as a result of a new Pharmacy Department policy. Newsletters include drug information relating to hospital procedures, dosage, administration and side-effects, articles by pharmacy staff on new drugs or drug related issues, news items relating to the pharmacy department, and relevant hospital committee updates. The series was originally arranged in four binders in loose chronological order and kept in the departmental library.

Department of Public Relations photographs and records

Subseries consists of photographs and slides created for publicity purposes, and related textual materials. Records include photographs of the hospital, its staff, special events, visitors and equipment, and reflect various aspects of hospital life throughout the years. Some of these photographs were used for OCI publications and annual reports; others were used in displays; and some were set aside for enlargement and cropping. Files 1B.12 - 1B.57 were originally in unlabelled sleeves and loose piles and have been kept in the same order as they were found. No attempt has been made to impose an order on them. Photographs in file 1B.20 appear to be from the opening ceremonies for the hospital on September 25, 1958.

Ontario Cancer Institute/Princess Margaret Hospital. Department of Public Relations

Division of Hospital Services records

Series consists of nursing histories and handbooks, press releases, financial statements, minutes of the Ambulatory Care Committee, Forms Committee and other meetings, an unpublished history of the Ontario Cancer Treatment & Research Foundation, administrative reports, memorandums, photographs, research slides and architectural drawings. Series includes five subseries:

1A) Office of the Administrator records
1B) Department of Public Relations photographs and records.
1C) Director of Public Relations [unprocessed]
1D) Director of Library Services [unprocessed]
1E) Department of Pharmacy newsletters

Ontario Cancer Institute/Princess Margaret Hospital. Division of Hospital Services

Patient Education Committee

Series consists of correspondence, reports on patient education and minutes of the Patient Education Committee from 1981 to 1982. This material had been kept in a binder, within which correspondence, reports and, minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

Ontario Cancer Institute/Princess Margaret Hospital. Patient Education Committee

Inpatient Care Subcommittee minutes

Series consists of minutes of the Inpatient Care Subcommittee from 1976 to 1982. Minutes of the committee had been kept in one binder, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

Princess Margaret Hospital. Inpatient Care Subcommittee

Admission, Inpatient and Discharge Committee minutes

Series consists of minutes of the Admission, Inpatient and Discharge Committee from 1976 to 1978, the Admission & Discharge Committee from 1978 to 1991, and the Inpatient Care Committee from 1991-1995. Minutes of the committee had been kept in four binders, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

The series has one subseries:
13A) Inpatient Care Subcommittee minutes

Princess Margaret Hospital. Admission, Inpatient and Discharge Committee

Clinical Trials Committee minutes

Series consists of minutes of the Clinical Trials Committee of the Medical Advisory Committee. Minutes of the Clinical Trials Committee from 1977-1995 had been kept in three separate binders, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date. Minutes for 1997 had been kept chronologically; their original order has been maintained.

Ontario Cancer Institute/Princess Margaret Hospital. Clinical Trials Committee

Pharmacy and Therapeutics Committee minutes

Series consists of minutes of the Pharmacy and Therapeutics Committee of the Medical Advisory Committee. Series reflects the committee's role in evaluating new drugs and therapeutics as well as developing a formulary of drugs suited to the needs of the Hospital. Minutes of the Pharmacy and Therapeutics Committee had been kept in two separate binders, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

File SF2: 9.5 also contains "An Algorithm for Reliable Clinical Identification of Adverse Drug Reactions" by: M.S. Kramer, J.M. Leventhal, and T.A. Hutchinson.

File SF2: 9.8 also contains minutes of the Radiopharmacy Residence Committee

File SF2: 9.14 also contains a copy of the minutes for the 12 Feb. 1981 Admission & Discharge Committee, of note is the discussion of the Chemotherapy Booklet.

Ontario Cancer Institute/Princess Margaret Hospital. Pharmacy and Therapeutics Committee

Princess Margaret Hospital - The Wellesley Hospital Liaison Committee minutes

Series consists of minutes of the Princess Margaret Hospital - The Wellesley Hospital Liaison Committee from 1973-1981. Minutes of the committee had been kept in one binder, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

Princess Margaret Hospital - The Wellesley Hospital Liaison Committee

Medical Advisory Committee sousfonds

Sousfonds consists of meetings of the Medical Advisory Committee and its various subcommittees, as well as supporting documentation for the minutes. Files are arranged in series by committee, and then chronologically by date, as per original binders. Files have been arranged in chronological order when possible. Not all series have been processed.

Sousfonds includes fourteen series.
SF2:2) Medical Advisory Committee minutes
SF2:3) Ambulatory Care Committee minutes
SF2:4) Budget & Finance Committee of the Medical Advisory Committee minutes
SF2:5) Clinical Trials Committee minutes
SF2:6) Computer Services Committee minutes
SF2:7) Infection Control Committee minutes
SF2:8) Medical Records Committee minutes
SF2:9) Operating Room Committee minutes
SF2:10) Pharmacy and Therapeutics Committee minutes
SF2:11) Medical Audit Committee minutes
SF2:12) PMH Resident Committee minutes
SF2:13) Princess Margaret Hospital - The Wellesley Hospital Liaison Committee minutes
SF2:14) Admission, Inpatient and Discharge Committee minutes
SF2:15) Patient Education Committee

Ontario Cancer Institute/Princess Margaret Hospital. Medical Advisory Committee

PMH Resident Committee minutes

Series consists of minutes of the PMH Resident Committee from 1975-1982. Minutes of the committee had been kept in one binder, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

Princess Margaret Hospital. Resident Committee

Medical Audit Committee [Medical Quality Improvement Committee] minutes

Series consists of minutes of the Medical Audit Committee from 1986-1990. Minutes of the committee had been kept in one binder, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

Ontario Cancer Institute/Princess Margaret Hospital. Medical Audit Committee

Operating Room Committee minutes

Series consists of minutes of the Operating Room Committee and its subcommittee, the OR Utilization Working Group, of the Medical Advisory Committee. Series reflects both the committee’s and subcommittee’s role in making recommendations on any matter related to the operating room service, which has been referred to the committee by the Medical Advisory Committee as well as the booking and sequence of operations. Minutes of the Operating Room Committee and OR Utilization Working Group had been kept in one binder, within which minutes were filed in reverse chronological order. The files have been arranged chronologically by date.

Ontario Cancer Institute/Princess Margaret Hospital. Operating Room Committee

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