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City of Guelph fonds
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Administration correspondence

  • CA ON00126 F2-F2-3-F2-3-1-F2-3-1-11
  • Subseries
  • 1948-1991, predominant 1966-1988
  • Part of City of Guelph fonds

Sub-series consists of correspondence between the City Solicitor, James A. Runions, and City of Guelph officials on a variety of issues affecting the City. Included in this sub-series are presentations, land and transfer deeds, final and draft by-laws, quit claims, petitions, affadavits, encroachment documents, agreements and offers of property purchase and sale, subdivision agreements, property leases, Guelph Township annexation records, Planning Act documents, billing hours for City Solicitor, employment application and labour relations records, tender and purchasing policies, Waterloo-Wellington Airport records, Ontario Municipal Board hearings, Committee of Adjustment decisions, signage by-laws, Administrative Services Committee minutes, Municipal Solicitors' Association minutes and budgets, Guelph Junction Railway leases, and title searches. These records document the wide range of activities in which the City Solicitor was involved on behalf of the City of Guelph.

These records have been arranged by the file codes provided by the City Solicitor and his staff.

Board of Commissioners of Police correspondence

Sub-series consists of correspondence between the City Solicitor, James A. Runions, and the Board of Commissioners of Police of the City of Guelph. Included in this sub-series are reports, court documents, discipline hearings, taxi cab by-law records, summons and building leases. These records document the City Solicitor's role in providing legal representation and advice to the Board of Commissioners of Police regarding a wide range of issues.

These records have been arranged by the file codes provided by the City Solicitor and his staff.

Board of Park Management correspondence

Sub-series consists of correspondence between the City Solicitor, James A. Runions, and the Board of Park Management, Guelph, Ontario. Included in this sub-series are draft agreements and legal advice and opinions. These records document the City Solicitor's role in advising the City on issues related to the Board of Park Management and the City of Guelph.

These records have been arranged by the file codes provided by the City Solicitor and his staff.

Building and plumbing inspection correspondence

Sub-series consists of the correspondence between the City Engineer, H.S. Nicklin, various City of Guelph officials, the federal government, and local residents and businesses concerning building and plumbing inspections in the City of Guelph. Included in this sub-series are federal Dominion Bureau of Statistics building permit census return forms, correspondence between home and business owners about building or plumbing deficiencies found during inspections, plans, drawings and information regarding building code updates. These records document the role of the City Engineer, as building inspector, in enforcing the City's building code and monitoring of the progress of construction work initiated under City building permits.

These records had been arranged previously. There have been no changes made to the arrangement, except for the addition of files codes, where provided by the City Engineer and his staff, to the file listing.

Chartwood Developments Limited correspondence

  • CA ON00126 F2-F2-3-F2-3-1-F2-3-1-2
  • Subseries
  • 1972-1973, 1980-1987, predominant 1980-1984
  • Part of City of Guelph fonds

Sub-series consists of correspondence between the City Solicitor, James A. Runions, the officers of Chartwood Developments Limited, and various City officials regarding the planning and development of the Guelph Eaton Centre. Included in this sub-series are draft and final agreements, surveys, plans, budgets, leases, expropriations documentation, easements, Ontario Municipal Board documents, and municipal services planning records. These records document the City Solicitor's role in the planning and legal processes in the development of the downtown Eaton Centre by the City of Guelph and Chartwoods Development Limited.

These records have been arranged by the file codes provided by the City Solicitor and his staff.

City Engineer's office file index

  • CA ON00126 F2-F2-6-F2-6-8-F2-6-8-1
  • Subseries
  • 1939, 1941-1943, 1946-1947
  • Part of City of Guelph fonds

Sub-series consists of five file indexes from the City Engineer's office dating from 1939, 1941-1943, and 1946-1947. Included in this sub-series are the City Engineer's office filing classification and numbering systems. These records document how the City Engineer's office managed their administrative and operational files.

The indexes have been arranged chronologically by year.

City Solicitor's office correspondence

  • CA ON00126 F2-F2-3-F2-3-1-F2-3-1-21
  • Subseries
  • 1929, 1961, 1969-1979, 1986-1988
  • Part of City of Guelph fonds

Sub-series consists of correspondence between the City Solicitor, James A. Runions, various City of Guelph officials and non-City correspondents. Included in this sub-series are registered agreements, title searches, property acquisitions, building by-laws and inspections, plans and surveys, damage claims, copies of provincial legislation, correspondence with City of Guelph mayors, mortgages, Legal Department semi-annual reports and budgets, litigation correspondence, City Solicitor's Office space planning, leases, land agreements, law insurance and library services, professional associations correspondence, and Market Building use agreements.

This sub-series is a grouping of administrative files relating to the operation of the City Solicitor's Office and other files which could not be arranged into substantive or complete series.These records have been arranged by the file codes provided by the City Solicitor and his staff.

City of Guelph Board of Health minutes

Series consists of four minutes books documenting the activities and decisions of the City of Guelph Board of Health for the years 1895-1967. Included in this series are the recording of meeting dates, places and times, items discussed, resolutions passed and related correspondence. These records document the mandate of the Board of Health to direct public health policy and practices in the City of Guelph.

The volumes are arranged chronologically by year.

City of Guelph Board of Health

City of Guelph Board of Parks Management minutes

Series consists of the minute books of the Board of Parks Management for the years, 1909-1918 and 1948-1966. Included in this series are board discussions and recommendations for the cutting and planting of trees, land appropriations for parks, park facilities and lighting maintenance, equipment and supplies tenders, and park rentals by various sports and social organizations. These records document the role that the Board of Parks Management played in the development of parks and recreational facilities in the City of Guelph.

The volumes are arranged chronologically by year.

City of Guelph Board of Parks Management

City of Guelph Board of Works Committee minutes

Series consists of four bound minute books of the Board of Works Committee for the period 1879-1909. Included in this series are minutes of committee meetings, copies of committee reports to Council, and committee resolutions regarding the construction, maintenance and inspection of roads, bridges and sidewalks, damage claims, accounts payment, purchase of public works supplies, land appropriations, maintenance and construction work at the Water Works, local improvement assessments and charges, tenders for equipment, machinery and public works projects, and labour relations related issues. These records document the role of the committee in overseeing the management of public works in the City of Guelph.

The volumes have been arranged chronologically by year.

City of Guelph Board of Works Committee

City of Guelph By-Laws and Markets Committee minutes

Series consists of one minute book of the By-Laws and Markets Committee. Included in this series are committee reports to Council, recommendations for City Hall, market, and Winter Fair building repairs, and rentals of the Exhibition grounds. The committee also initiated by-laws on behalf of Council, referring the need for specific by-laws to the appropriate office or staff person. These records document the role of the By-Laws and Markets Committee in managing public facilities and by-law creation in the City of Guelph.

City of Guelph By-Laws and Markets Committee

City of Guelph Central Exhibition Committee minutes

Series consists of one minute book of the Central Exhibition Committee. Included in this series are committee discussion and recommendations to Council regarding tenders for the construction of the exhibition grounds and facilities, the payment of accounts, and discussion on the permitted uses of the facilities. These records document the role that the Central Exhibition Committee played in the development of the city's public facilities and buildings.

City of Guelph Central Exhibition Committee

City of Guelph Council minutes

Series consists of sixteen minute books, five folders of correspondence and division lists and one poster from the Town and City Councils of Guelph dating from 1851 to 1962. These records document the deliberations and decisions of Council that affected life in Guelph and the operation and administration of city government. The minute books detail the date, meeting place, attendance, and a brief description of matters discussed, petitions and correspondence received for consideration, delegations appearing before Council, resolutions and by-laws passed, and other council business. Includes council correspondence, division lists, and a poster dating from 1901, proclaiming February 2, 1901 as a day of mourning for Queen Victoria's death. These records document the official business of Council and its actions.

The volumes are arranged chronologically by year. Loose correspondence and division lists have been filed separately from the minute books for conservation reasons.

City of Guelph Council reports

Series consists of two minute books detailing arbitration hearings regarding the separation of the City of Guelph from the County of Wellington in 1879 and the courtroom transcript of an investigation into the conduct of the Chief of Police of the City of Guelph. Included in this series are negotiations regarding the sharing of the costs of justice administration, court house, gaol, house of industry, and poor house maintenance, roads, equalization assessments, and the distribution of assets and liabilities between the county and the city. The records also include the courtroom transcription of the investigations into allegations of drunkenness against the City's Chief of Police.

The volumes are arranged chronologically by year.

City of Guelph Council sous fonds

Sous fonds consists of Town and City Council minute books and reports initiated by or involving Council itself. These records document the official business of the Town and City Councils of Guelph.

This sous fonds has been arranged into 2 series:

City of Guelph Court of Revision minutes

Series consists of two minute books documenting the decisions of the Court of Revision regarding property assessments in the City of Guelph from the years 1933-1967.

The volumes are arranged chronologically by year.

City of Guelph Court of Revision

City of Guelph Drill Shed Committee minutes

Series consists of one minute book of the Drill Shed Committee. Included in this series are committee recommendations for the repair and upkeep of the drill shed and requests to Council for money appropriations for the shed's maintenance. These records document the Drill Shed Committee's role in the maintenance of public buildings in Guelph.

City of Guelph Drill Shed Committee

City of Guelph Facilities management services sous fonds

Sous fonds consists of the records of City of Guelph Council committees which were mandated to manage and determine policy for the maintenance and use of public facilities, including park facilities, belonging to the City of Guelph.

The sous fonds has been divided into eight series.

City of Guelph Finance Committee minutes

Series consists of twelve bound minute books, documenting the decisions of the City of Guelph Finance Committee regarding the fiscal activities of the City. The minute books record the recommendations of the Finance Committee concerning the payment of department, commision, committee and board accounts, activities of the City's Treasurer and Auditors, tenders and quotations, petitions from Guelph citizens for taxation and assessment relief and the authorization of expenditures on behalf of the City of Guelph. These records document the activities of the Finance Committee in managing the City's finances.

The volumes are arranged chronologically by year.

City of Guelph Finance Committee

City of Guelph Fire and Light Committee records

Series consists of records pertaining to the Fire and Light Committee. Included in this series are minutes and committee reports to Council. These records document the role that the Fire and Light Committee played in the management of the Fire Department and electrical works of the City of Guelph.

The series is arranged into two sub-series.

City of Guelph Fire and Light Committee

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