Fonds - Carleton University. Office of the Vice-President Academic and Registrar fonds

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Carleton University. Office of the Vice-President Academic and Registrar fonds

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  • 1963-2000 (Creation)

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44.45 m of textual records 1 photograph

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Administrative history

The position of Registrar of the University was established in 1942 and was responsible to the President for all facets of student life from enrolment to housing, employment and awards. In 1948, the Office of the Registrar and Director of Student Personnel Services was created, reflecting the involvement of the Registrar in student life. The office expanded to include a Medical Adviser and Athletics Director. In 1951, the name was shortened to the Office of the Registrar but the responsibilities of this office remained unchanged until 1960 when the Student Affairs Adviser became responsible for athletics and liaison with student government. By 1964, the Student Affairs Adviser has evolved into the Office of the Dean of Students and had assumed responsibility for all student services except recruitment and enrolment. The duties and composition of the Office of the Registrar then remained largely unaltered until 1972. In that year, the three main divisions of the Office of the Registrar became the Admissions Office, Central Academic Records Services and Statistics. Based on the recommendations of the Registerial Co-ordinating Committee, the components of the Registrar's Office serving the various faculties were placed under the jurisdiction of the responsible faculty dean. Each faculty was to be served by a faculty registrar, with the University Registrar and its departments continuing to offer the common services of general admissions, high school liasion, calendar publications, records maintenance, examination administration and class scheduling. As well, the University Registrar coordinated departmental involvement in regulatory matters. In 1973, the Office of the Vice-President (Academic) was created to oversee all academic operations including the duties of the Registrar. In 1984, the Office of the Registrar joined the Vice-President and became the Office of the Vice-President (Academic) and Registrar. The Vice-President reports directly to the President and by virtue of By-law 16 of the Carleton Univeristy Act is Acting President during any absence of the President. The Vice-President is accountable for teaching and research, which are the primary activities of the Univeristy. Included in the responsibilities of this office are: the Faculties of Arts, Engineering, Science, Social Science and Graduate Studies and Reserach; the Office of the Ombudsperson; the Associate Vice-President (Academic); the Assistant Vice-President (Student and Academic Services); and the Assistant Vice-President (Information Resources). Past Registrars include; The past Vice-Presidents (Academic) were: G. R. Love (1973-1978); John Porter (1978-1979); James Downey (1979-1981); Dennis P. Forcese (1990-1992); Leslie A. Copley (1993-1996). The present Vice-President is G. Stuart Adam. The past Registrars include; L.R. Shaw, as the Registrar from 1942-1943 then from 1943-1944 he had the title of Executive Assistant; Diana Gordon-Lennox, Assistant Secretary in Charge of Records, 1944-1945; M.M. MacOdrum, Executive Assistant from 1945-1946; Edward F. Sheffield first held the title of Administrative Officer, 1946-1948, then the title of Registrar and Director of Student Personnel Services from 1951 when he finally had the title of Registrar until 1954. John Aleander Buchanan McLeish was Registrar from 1954-1965, followed by; A.J. Earp, 1965-1966; John Nicol, 1966-1968; Vacant from 1968-1969; J.I. Jackson, 1969-1983; and Vacant from 1983-1984. The position of Vice-President (Academic) and Registrar was held by two men and was vacant twice; Thomas J. Ryan, 1984-1989; Vacant 1989-1990; Dennis P. Forcese, 1990-1992; Vacant 1992-1993. The current Vice-President (Academic) and Registrar is G. Stu

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Scope and content

Fonds consists of minutes of meetings, correspondence, reports, reference, subject and working files created by and submitted to the Vice-President (Academic). The records relate to the functioning of academic services at Carleton University. Fonds consists of the following series: Academic staffing files Budget files Building Advisory Committee Carleton International Search Committee Director of Paterson Centre Joint Committe for the Administration of the Agreement Carleton University Academic Staff Association Carleton University Challenge Fund Carleton University Press Carleton Library Series Chronological files Committee of Deans Committee on Carleton University to 1982 Council of Ontario Universities Faculty of Arts Faculty of Engineering Faculty of Graduate Studies and Research Faculty of Science Faculty of Social Sciences General Faculty Board Instructional Media Services Library Miscellaneous committee files Miscellaneous files Office of the President Office of the Vice-President (Academic) Ontario Council on Graduate Studies Ontario Council on Univeristy Affairs Promotions Committee and Promotions Appeal Committee School of Architecture School of Continuing Education School of Industrial Design Senate Academic Planning Committee Senate Instructional Development Committee Space Administrative files Talks files Wilkinson files Employment Equity Centres of Excellence Maclean's Survey

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To be determined

Terms governing use, reproduction, and publication

No reproduction without the consent of the University Archivist. See Carleton University's Access to Information Act on website http://www.carleton.ca/cu/aboutus/polocies/.

Finding aids

A electronic RAD description and File list available on a searchable database. Boxlist also available.

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Photograph is in black and white, and is 28 x 21 cm.

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