Title and statement of responsibility area
Carleton University. Development and Alumni Services fonds
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10.46 m of textual records and other material
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In 1949, the Alumni Association was founded to establish and maintain relations between the University and its alumni in order to contribute to the development of Carleton University. During the 1950's the duties of the Information and Development Officer were performed by the Administrative Assistant to the President, Cecil V. Houston. This continued until the position of Development Officer was created in 1957. Mr. Houston functioned as Information Officer until 1961, when those responsibilities were assumed by the Information office. Development assumed responsibility for the maintenance of alumni records and alumni fund-raising, while Information was responsible for all alumni programs and activites. In 1987, under Dr. Farquhar, the areas of development and alumni fully integrated to form Development and Alumni Services. The Director of this office reports directly to the President. The service has two primary functions. The development area is responsible for planning, organizing and directing programs seeking private support for Carleton University. Included among these programs are major national campaigns, the annual fund, bequests and deferred giving programs, scholarships and bursary programs, and the Associates of Carleton. The alumni area monitors the programs and services of the Alumni Association to ensure that their activities are in the best interest of the University and that they run smoothly. They sponsor reunions and organize special events for all members. Included in these events are homecoming weekend, branch and chapter activities and send-offs. They are also responsible for publishing the quarterly Carleton University Magazine. Past officers of the Development Office include Cecil V. Houston (1953-1961) as the Administrative Assistant to the President, Donald S. Swain (1957-1961), a vacancy between 1961-1965, Michael D. Roberts (1965-1985), a vancancy between 1985-1987, Kim I. McCuaig (1987- ). Past Alumni Officers include a vancancy between 1949-1971, Shirley Gillespie (1961-1965) as Information Officer and Alumni Secretary, Margaret MacDonald (1966-1967) as Alumni Secretary, Brian A. Blevins (1967-1969) as Alumni Secretary, Brian P. Curley (1969-1972) as Director of Alumni Affairs and J.E. Fraser (1972-1974) as Executive Director. The current Chief Officer is Susan Doyle, as Assistant Vice-President. Their offices can be found in room 510 in Robertson Hall.
The material was transferred to the archives by the Development and Alumni Services. Accession 1995-05 was brought to the vault in 1993, after being stored in an alternative location. The records of accession 1996-43 were accumulated by Don McEwon, before there was an archives, and were transferred to the vault in the early 1980's. Records are now received directly from the office of origin.
Scope and content
Fonds consists of records that were created, accumulated and maintained by Development and Alumni Services for the purposes of administration and publicity. Records include correspondence, reports, budgetary considerations, working files, newspaper articles, minutes, programs, magazines, handwritten notes, pamphlets, flyers and ephemera. These are included in the series Campaign files, Publications, meetings, General files, Alumni Association events and Photographs, negatives and slides.
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To be determined.
Terms governing use, reproduction, and publication
No reproductions without written consent of University Archivist. See Carleton University's Access to Information Act on Website http//www.carleton.ca/cu/aboutus/policies/.
A electronic RAD description and file list is available on a searchable database.
Further accruals expected.
The fonds also contains 5071 photographs: b&w and colour, 4 objects: 1 balloon, 1 button, 1 copper printing plate and 1 plaque, 1139 negatives, 4 transparencies, 1055 slides, 1 audio cassette, 11 videocassette, 5 framed photographs, 1 mounted photograph, and 20 electronic disks.
Title taken from content of fonds.