Fonds 1995-13 & 1996-42 & 1998-38 - Carleton University. Bursars Office fonds

Title and statement of responsibility area

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Carleton University. Bursars Office fonds

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Fonds

Reference code

CA ON00061 1995-13 & 1996-42 & 1998-38

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  • 1942-1982 (Creation)

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5.84 m of textual records

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Administrative history

The Bursar Office grew out of the work of the Accountant and was officially established in 1947. As chief non-academic officer, the Bursar's primary duty was to advise the President on the resources needed to provide support for the educational process. This included measuring the efficiency of the financial operations and the upkeep and security of university grounds and buildings. Until the mid 1960's the office also formulated and coordinated all non academic policy and activities. In 1948 the Accountant became a formal position under the auspice of the office. In the 1960's the University underwent increased growth, forcing the Bursar's Office to spawn financial, administrative and physical plant officers. In 1960 Physical Plant was created as an administrative unit and later became a subordinate department in 1966. In 1965 a controller was added to the financial division of the office followed by a purchaser in 1967. To handle the Universities increased administration an officer of Administrative services and a officer of Personnel were appointed in 1967 . The University also established The Computing and Data Processing Centre (now called Computing and Communication Services) as an administrative unit in 1966 to meet its increased technical needs. In 1970's the various divisions of the Bursars office broke away to become subordinate departments. These included the Finance Office (1970), Administrative Services (Later called University Services) (1970) and the Office of Instructional aid (1971). In 1973, the name of the office was changed to the Office of the Vice-President (Administration) and Bursar. In 1991, the office became known as the Vice-President (Finance and Administration). Past appointed heads of the Bursars office included Elizabeth M. Meikle (Bursar, 1947-1948); Fredrick James Turner (Bursar, 1948-1970); A. B. Larose (Vice-President Administration and Bursar, 1970.

Custodial history

With the exception of accession 1998-38 these records were transferred to the vault in the 1980's by Don McEown after a period of temporary storage. The last accession was transferred from the University Library's Special Collections division by Rita Richards (Special Collection's manager) in November 17, 1998.

Scope and content

The fonds consists of 26 series detailing the early administrative and financial activities of Carleton University. Records include memos, minutes, correspondence, reports, drafts and working notes, building plans, forms, budgets and proposals. Fonds consists of the following series: General files Subject files Department of Veteran Affairs Department of University Affairs Investments Senate Committee on Instructional Aids Canadian Association of University Business Officers (CAUBO) Job Evaluation Committee Committee of Finance Officers Student Aid Committee Campaign committee Research grants Submissions to the provincial government Computers at Carleton Food services at Carleton Unions on campus Personnel Office Endowments and bequests Miscellaneous committees Tree property Adminstrative files Registration Retirement Correspondence files Chronological files Finance

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Restrictions on access

Access governed by Carleton Universities Access to Information Act See Carleton University's Access to Information Act on website http//www.carleton.ca/cu/aboutus/policies/.

Terms governing use, reproduction, and publication

No reproductions without written consent of University Archivist.

Finding aids

A electronic RAD description and file list is available on a searchable database.

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No further accruals expected.

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